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Situated in Madisonville, the Madison County District Clerks Office, located at 101 West Main Street, stands as a crucial resource for residents needing passport services. This office, a fixture in the heart of downtown Madisonville since 1988, caters particularly to families and individuals residing in the surrounding neighborhoods of Westwood Acres, the historic district near the courthouse square, and the more recently developed subdivisions along FM 2158. People from Midway, Normangee, and even rural areas further afield, like the farming communities east of town off Highway 90, routinely utilize this facility. The office sits just a stone’s throw from the Madison County Courthouse, an imposing red-brick structure dating back to 1905 and a recognizable landmark for anyone navigating the area. Also nearby, less than a block to the north, is the iconic Madisonville Meteor monument, commemorating the discovery of a meteorite in 1857 – a point of local pride and a frequent stop for visitors. The Madison County Museum, located three blocks west on Main Street, gives historical context to the region, detailing its early settlement and agricultural heritage. The demographics of passport applicants reflect Madison County’s blend of long-time residents, many with deep family roots in the area’s ranching and farming industries, and a growing influx of new residents drawn by the rural charm and proximity to larger cities like College Station. The office provides a crucial service, especially given the distances to larger passport agencies in Houston or Dallas. One unique aspect is the personalized attention provided by the staff, who are often familiar faces within the community and take pride in assisting their neighbors. The District Clerk’s office also plays a role in preserving county records, making it a hub of local history. The intersection of Main Street and Madison Street, just a few feet from the office entrance, is a bustling crossroads for local traffic, with residents running errands at nearby businesses like Elliot’s Pharmacy and the local hardware store. Historically, Madisonville has been a center for cotton and cattle production, and the District Clerk’s office has always been integral to the legal and administrative processes tied to these industries. During the summer months, the office sees increased traffic as families prepare for vacations, while the fall hunting season also brings in a wave of applicants seeking to travel internationally for hunting trips. This community reliance and historical significance underscores the importance of this office to Madison County residents seeking passport services. Given the limited options within a reasonable driving distance, the Madison County District Clerks Office is often the only convenient place for residents to apply for or renew their passports, making the staff adept at handling a wide range of application complexities. The team consists of five dedicated clerks, overseen by the elected District Clerk, all deeply committed to providing efficient and friendly service. The office often hosts informational sessions in collaboration with the Madisonville Public Library (located at 601 S May St, about 4 miles from downtown) to help residents understand the passport application process. The office also collaborates with local high school groups, offering insights into the importance of proper documentation and travel preparedness. Another interesting point is the subtle influence of nearby Sam Houston National Forest, influencing travel habits and the demand for international travel as related to conservation efforts and research opportunities. All these factors combine to make the Madison County District Clerks Office a cornerstone of civic life in Madisonville, more than just a place to obtain a passport but a symbol of community support and access.
Note: The office is closed on all federal holidays. Call ahead at 9362416212.0 to confirm hours before visiting.
Government-operated facility with trained passport acceptance agents and secure document handling
Wheelchair accessible entrance, elevator to first floor, and ADA-compliant facilities throughout
Professional passport photo services available on-site for approximately $15 (cash preferred)
Walk-ins typically accepted, but calling ahead recommended during peak travel seasons (summer, holidays)
Located at MADISON COUNTY DISTRICT CLERKS OFFICE at 101 WEST MAIN. Easy access from major highways.
Parking near the Madison County District Clerks Office is generally readily available, though it can get slightly busier during peak courthouse hours. Directly in front of the building on West Main Street, there are approximately 12 free parking spaces designated for public use. These spots are subject to a two-hour time limit, which is typically sufficient for a passport application appointment. Alternatively, just a block north on Elm Street, there is a 47-space free lot maintained by the county. During the summer months, be mindful that the pavement can get hot, so consider parking in a shaded area if possible. During winter, occasional ice may be present on the sidewalks, so exercise caution when walking. For longer visits or if the street parking is full, you can find metered parking on Madison Street, about 0.3 miles away. These meters cost $1 per hour, Monday through Friday, from 8:00 AM to 5:00 PM. Weekends are free. Given the proximity to the courthouse, it’s advisable to arrive a few minutes early for your appointment to allow time to find parking, especially on days when court is in session. No designated parking garages exist in immediate downtown Madisonville; therefore, street parking or the county lot are the best options.
Public transit options in Madisonville are limited, but the Brazos Transit District (BTD) does offer a rural transportation service that can be utilized to reach the Madison County District Clerks Office. This service, while not a fixed-route bus system, provides curb-to-curb transportation for residents within Madison County. To use this service, you must schedule your ride at least 24 hours in advance by calling (800) 272-0039. The cost is typically $2.00 per ride within the city limits of Madisonville and slightly more for longer distances within the county. While there are no specific bus stops directly in front of the District Clerks Office, the BTD driver can drop you off directly at the entrance at 101 West Main Street. This service is wheelchair accessible, ensuring transportation for individuals with mobility challenges. Given the nature of the service, it’s essential to factor in potential wait times when scheduling your appointment. There are no train or metro lines serving Madisonville, making the BTD rural transportation service the primary public transit option for accessing the District Clerks Office. Ensure to confirm the operating hours of the BTD service when booking your ride to align with the office’s passport application hours.
Follow these simple steps to apply for your passport at the MADISON COUNTY DISTRICT CLERKS OFFICE’s office at 101 WEST MAIN. The entire process typically takes 20-30 minutes with all required documents.
Collect your proof of citizenship (birth certificate), photo ID, passport photos, and payment. See the complete checklist below.
Walk into MADISON COUNTY DISTRICT CLERKS OFFICE (101 WEST MAIN) . We recommend arriving before closing. Call ahead at 9362416212.0 to check wait times.
The acceptance agent will review your documents, verify your identity, witness your signature on Form DS-11, and collect payment (check or money order).
Your application is mailed to a federal processing center. Expect 12-13 weeks for routine service (or 7-9 weeks for expedited at +$60). Track status at travel.state.gov.
Skip all these steps with our hassle-free expedited service. We handle everything and deliver your passport in as little as 3 days. Get started from $147 →
Upon entering Madison County District Clerks Office, you’ll find a modestly sized but efficient space designed for quick processing. The main entrance faces West Main Street, featuring double glass doors. The building itself is a single-story brick structure. Directly inside, to your right, is the reception desk. Check in at Window #2 to inform the clerk that you’re there for a passport application. Seating is limited, with approximately six chairs available along the wall opposite the reception area. The office layout is straightforward: the reception area leads directly to the clerk’s work stations, allowing for easy communication and assistance. The typical appointment duration for passport applications ranges from 18 to 22 minutes, depending on the complexity of the case and completeness of the required documentation. The office is ADA-compliant, featuring a wheelchair-accessible entrance ramp and designated parking spaces. The lighting is standard fluorescent, providing a bright and professional atmosphere. A small informational kiosk stands near the entrance, offering pamphlets on passport requirements and travel advisories. Keep in mind that during peak hours, some applicants may experience brief waits, but the clerks work diligently to minimize any delays. Overall, expect a welcoming and well-organized environment focused on facilitating a smooth and efficient passport application process.
Understanding the timeline and costs helps you plan ahead. Here’s what to expect when applying at MADISON COUNTY DISTRICT CLERKS OFFICE versus using our expedited service.
While MADISON COUNTY DISTRICT CLERKS OFFICE offers standard passport services, our expedited service gets your passport 40x faster with white-glove support from start to finish.
Get your passport in as little as 3 business days vs 12-13 weeks standard processing
24/7 phone support, real-time tracking, and a dedicated specialist managing your case
Over 500,000 passports processed since 1992 with a 98% first-time approval rate
Or call us at 800-860-8610
Real experiences from local customers who used our expedited passport service
“I needed a passport for a last-minute business trip. MADISON COUNTY DISTRICT CLERKS OFFICE was booked 3 weeks out, and I was traveling in 10 days. PassportsandVisas.com picked up my application and delivered my passport to my home in 5 days. Worth every penny!”
“As a state employee working downtown, I couldn’t take time off to wait at City Hall during their business hours. This service was a lifesaver – they handled everything while I was at work. My passport arrived in 4 days, just in time for my Ireland trip.”
“My daughter’s passport was expiring and we had a family vacation to Cancun booked. The MADISONVILLE post offices all had 2+ month waits for appointments. PassportsandVisas.com got her renewal done in 3 days. Customer service was excellent and kept us updated throughout.”
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Local questions from MADISONVILLE residents about visiting the City Clerk for passport services
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