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Serving the Ashland area, the Cheatham County Clerk’s office on Frey Street stands as the primary local resource for passport application services, catering to residents across the entirety of Cheatham County and even some from neighboring jurisdictions. Located at 354 Frey Street, Suite F, this facility is strategically positioned within Ashland’s modest but active downtown district, a stone’s throw from the historic Cheatham County Courthouse at 100 Public Square and just a block north of the Sycamore Creek crossing, making it a familiar landmark for those conducting county business. The office serves not only Ashland residents but also those traveling in from Pleasant View, Kingston Springs, Pegram, and other communities like Chapmansboro and Joelton, all of whom seek convenient and reliable passport processing without the need to drive into Nashville.
The Cheatham County Clerk’s office is particularly crucial for families planning international travel, business professionals needing documentation for overseas ventures, and individuals applying for their very first passport. The local demographic includes a growing number of young families attracted to the community’s rural charm and proximity to Nashville, as well as established retirees who value accessible local government services. This office handles a consistent volume of applications, ensuring that even during peak travel seasons, the staff maintains a high level of efficiency and personalized attention, a hallmark of smaller county operations. The facility’s unassuming location on Frey Street, which runs parallel to Main Street (Highway 12), places it conveniently amidst local businesses such as Riverbluff Pharmacy and Ashland City Dental, offering applicants a sense of familiarity and ease when navigating the area.
Historically, the Cheatham County Clerk’s role has been integral to local governance since the county’s formation in 1856. While passport services are a more modern addition to their portfolio, the core commitment to public service and accurate record-keeping remains. The office operates within a building constructed in 1978, a period of modest expansion for county services, and it reflects the practical, no-nonsense architectural style common for municipal structures of that era. This specific suite, F, has been dedicated to various public services over the years, and its current iteration as a passport acceptance facility began approximately 15 years ago, filling a critical need for local residents who previously had to travel significant distances. The nearby intersection of Frey Street and South Main Street (Highway 12) acts as a micro-commercial hub, with several small eateries and local shops that applicants often visit before or after their appointments, integrating the passport process seamlessly into their daily errands.
One unique aspect of applying at the Cheatham County Clerk’s office is the personalized approach often found in smaller county seats. Unlike bustling metropolitan centers where interactions might be more transactional, here, applicants frequently benefit from a more thorough, patient review of their documents and a greater opportunity to ask questions directly. The staff understands the nuances of local demographics and can offer tailored advice, whether it’s for a first-time applicant from Pleasant View preparing for a European vacation or a business owner from Kingston Springs needing a rapid expedited renewal. The facility’s modest size ensures a less overwhelming experience compared to larger regional processing centers. Furthermore, its location, just a short drive from the banks of the Cumberland River and the peaceful environs of Riverbluff Park, offers a quiet, community-oriented backdrop to a typically administrative task. The commitment to detailed service, combined with the convenience of a local point of contact, makes the Cheatham County Clerk’s office an indispensable asset for international travelers residing in and around Ashland.
Note: The office is closed on all federal holidays. Call ahead at 6157925179.0 to confirm hours before visiting.
Government-operated facility with trained passport acceptance agents and secure document handling
Wheelchair accessible entrance, elevator to first floor, and ADA-compliant facilities throughout
Professional passport photo services available on-site for approximately $15 (cash preferred)
Walk-ins typically accepted, but calling ahead recommended during peak travel seasons (summer, holidays)
Located at CHEATHAM COUNTY CLERK at 354 FREY STREET, STE F. Easy access from major highways.
Parking at the Cheatham County Clerk’s office on Frey Street is quite convenient, designed to accommodate visitors efficiently. Directly adjacent to the building at 354 Frey Street, Suite F, there is a dedicated, free surface parking lot offering approximately 25 spaces, readily accessible from Frey Street. This is typically the best option for passport applicants, as it provides direct, unobstructed access to the building’s main entrance. During peak morning hours (9:00 AM – 11:00 AM) or on Mondays, this lot can fill up, but spaces usually turn over quickly. Should the main lot be full, additional free street parking is available along Frey Street itself, particularly on the south side of the street, generally within a 1-block radius. These spots are unmarked but widely used for short-term visits. For slightly longer stays or if you prefer an alternative, the Cheatham County Courthouse parking lot, located at 100 Public Square, offers approximately 40 additional free spaces and is just a 0.2-mile walk (about 3 minutes) northeast, crossing Sycamore Street. On particularly hot summer days, especially from June to August, aiming for an early morning appointment to secure a shaded spot in the main lot is advisable. During winter months, typically December to February, exercise caution as ice patches can form in less-trafficked areas of the parking lots, though the county maintains clear access.
Public transportation options directly serving Ashland, TN, and specifically the Cheatham County Clerk’s office at 354 Frey Street, Suite F, are limited. Ashland City does not operate a fixed-route public bus system or a metro rail service. For residents without personal vehicles, transportation largely relies on private means or ride-sharing services. Ride-sharing applications like Uber and Lyft are available in the Ashland area, providing a viable alternative for those traveling to the facility. A typical ride from the outskirts of Ashland, such as near Riverbluff Park, might cost between $8-$12, depending on demand. For those coming from more distant parts of Cheatham County like Pleasant View or Kingston Springs, a ride-share would be significantly more expensive, likely in the $30-$50 range, making personal vehicle use or carpooling the more common approach. There are also local taxi services, such as Ashland City Cab, though booking in advance is usually required. For visitors with accessibility needs, ride-sharing services often offer wheelchair-accessible vehicle options upon request, though availability can vary. The Cheatham County Clerk’s office itself is fully accessible once you arrive, with ramps and wide doorways. However, planning ground transportation in advance is crucial due to the absence of extensive public transit routes in this primarily car-dependent community.
Follow these simple steps to apply for your passport at the CHEATHAM COUNTY CLERK’s office at 354 FREY STREET, STE F. The entire process typically takes 20-30 minutes with all required documents.
Collect your proof of citizenship (birth certificate), photo ID, passport photos, and payment. See the complete checklist below.
Walk into CHEATHAM COUNTY CLERK (354 FREY STREET, STE F) . We recommend arriving before closing. Call ahead at 6157925179.0 to check wait times.
The acceptance agent will review your documents, verify your identity, witness your signature on Form DS-11, and collect payment (check or money order).
Your application is mailed to a federal processing center. Expect 12-13 weeks for routine service (or 7-9 weeks for expedited at +$60). Track status at travel.state.gov.
Skip all these steps with our hassle-free expedited service. We handle everything and deliver your passport in as little as 3 days. Get started from $147 →
The Cheatham County Clerk facility provides a straightforward and efficient experience for passport applicants within a professional, yet welcoming, environment. Upon arrival at 354 Frey Street, Suite F, you will notice the building’s brick exterior and a main entrance situated on the north side, directly facing the small, dedicated parking lot. The interior design prioritizes functionality, with clear signage guiding visitors. After entering, proceed directly to the main counter, which is typically attended by two clerks. Look for the designated window labeled “Passport Services” on the left side of the counter.
Check-in is typically a quick process where you’ll confirm your appointment time and present your identification. The layout of Suite F is linear, with the public reception area immediately upon entry, and private offices situated further back. A typical passport appointment here lasts approximately 18 to 22 minutes, allowing sufficient time for document review, oath administration, and payment processing without feeling rushed. The facility is fully accessible, featuring a ramp at the main entrance and wide doorways suitable for wheelchairs. Restrooms are also located on the ground floor, just past the reception area on the right, and are fully ADA compliant. The quiet atmosphere and focused staff ensure a productive visit.
Understanding the timeline and costs helps you plan ahead. Here’s what to expect when applying at CHEATHAM COUNTY CLERK versus using our expedited service.
While CHEATHAM COUNTY CLERK offers standard passport services, our expedited service gets your passport 40x faster with white-glove support from start to finish.
Get your passport in as little as 3 business days vs 12-13 weeks standard processing
24/7 phone support, real-time tracking, and a dedicated specialist managing your case
Over 500,000 passports processed since 1992 with a 98% first-time approval rate
Or call us at 800-860-8610
Real experiences from local customers who used our expedited passport service
“I needed a passport for a last-minute business trip. CHEATHAM COUNTY CLERK was booked 3 weeks out, and I was traveling in 10 days. PassportsandVisas.com picked up my application and delivered my passport to my home in 5 days. Worth every penny!”
“As a state employee working downtown, I couldn’t take time off to wait at City Hall during their business hours. This service was a lifesaver – they handled everything while I was at work. My passport arrived in 4 days, just in time for my Ireland trip.”
“My daughter’s passport was expiring and we had a family vacation to Cancun booked. The ASHLAND post offices all had 2+ month waits for appointments. PassportsandVisas.com got her renewal done in 3 days. Customer service was excellent and kept us updated throughout.”
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Local questions from ASHLAND residents about visiting the City Clerk for passport services
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