Form DS-11: Complete Guide to New U.S. Passport Applications (2025)
First-Time Applicants, Children Under 16, and In-Person Requirements
3-Day Processing Available | Starting at $147 + Government Fees
Cost: $165 adults | $135 children (includes $35 execution fee)
Processing: 6-8 weeks routine | 2-3 weeks expedited | 3 days with our service
Critical: Must apply IN PERSON (cannot mail) | Do NOT sign form until instructed
What is Form DS-11?
Form DS-11, officially titled “Application for a U.S. Passport,” is the government form required for first-time passport applicants, children under 16, and anyone who doesn’t qualify to renew their passport by mail using Form DS-82. Unlike passport renewals, DS-11 applications require an in-person appearance at an authorized acceptance facility or regional passport agency.
The DS-11 form collects essential information including your name, date and place of birth, Social Security number, parental information (for minors), physical characteristics, emergency contact, and travel plans. This detailed information allows the U.S. Department of State to verify your U.S. citizenship and identity before issuing your passport.
Since 1992, Passports and Visas has helped over 500,000 travelers successfully navigate the passport application process, including comprehensive assistance with DS-11 applications for first-time applicants, families with children, and those replacing lost or stolen passports.
Who Must Use Form DS-11?
You are required to apply for a passport in person using Form DS-11 if you meet ANY of the following criteria:
DS-11 is REQUIRED If You:
- Are applying for your first U.S. passport – This includes adult first-time applicants of any age who have never held a U.S. passport
- Are under 16 years old – ALL minors under 16 must apply in person using DS-11, even if they’ve had a passport before. There is NO renewal option for children under 16
- Cannot submit your most recent passport – If your passport was lost, stolen, damaged beyond recognition, or mutilated, you must use DS-11
- Your previous passport was issued when you were under 16 – Even if you’re now an adult, your childhood passport doesn’t qualify for renewal. You must apply in person with DS-11
- Your previous passport was issued more than 15 years ago – Passports older than 15 years cannot be renewed by mail. You need a new in-person application
- Need to change your name without legal documentation – If you cannot provide an original or certified copy of your marriage certificate, divorce decree, or court order showing your name change
- Your previous passport was limited in validity – If your last passport was issued for less than the full 10-year validity period (adults) or 5-year period (minors)
DS-11 vs. DS-82: What’s the Difference?
Understanding which form to use is crucial for a successful application. Here’s a detailed comparison:
| Criterion | Form DS-11 (New Application) | Form DS-82 (Renewal) |
|---|---|---|
| Applicant Age | Any age (required for all under 16) | 16 years and older only |
| Previous Passport | None, or cannot submit it | Must have and submit current/expired passport |
| In-Person Requirement | ✓ REQUIRED – Must appear at facility | NOT required – Can mail application |
| Passport Age | Over 15 years old OR issued before age 16 | Issued within last 15 years when 16+ |
| Name Change | With or without documentation | Only with legal documentation included |
| Processing Location | Acceptance facility or regional agency | Direct mail to processing center |
| Execution Fee | $35 (paid at acceptance facility) | None – no execution fee for renewals |
| Total Cost (Adult) | $165 ($130 + $35 execution fee) | $130 (no execution fee) |
Required Documents for Form DS-11
Gathering the correct documents is absolutely crucial for a successful DS-11 application. Missing or incorrect documentation is the #1 cause of application delays and rejections. Here’s exactly what you need:
1. Proof of U.S. Citizenship (Primary Documents)
You MUST provide an original or certified copy of ONE of the following citizenship documents:
Acceptable Citizenship Documents:
- Certified U.S. Birth Certificate – Must be issued by the city, county, or state of birth with a registrar’s raised, embossed, impressed, or multicolored seal, registrar’s signature, and date filed with registrar’s office (within 1 year of birth). Hospital-issued birth certificates are NOT accepted
- Consular Report of Birth Abroad (FS-240 or DS-1350) – Original or certified copy of CRBA or Certification of Birth for U.S. citizens born outside the United States
- Certificate of Naturalization – Original naturalization certificate issued by USCIS (not a photocopy). This serves as both citizenship and identity proof
- Certificate of Citizenship – Original certificate of citizenship issued by USCIS. Also serves as identity proof
- Previous U.S. Passport – If you have one that’s undamaged (can also serve as citizenship proof, even if expired or issued when you were a child)
2. Proof of Identity (Photo ID)
You must appear in person with valid, government-issued photo identification. The ID must be in good condition and clearly show your face. Acceptable identification documents include:
Valid Identification Documents:
- Previous U.S. Passport – Even if expired (this is the preferred form of identification)
- Driver’s License – Valid or expired within the last 5 years, issued by a U.S. state DMV
- Government Employee ID – Must include your photograph and signature
- Military ID – Current U.S. military identification card with photo and signature
- Naturalization Certificate – Can serve as both citizenship AND identity proof
- Certificate of Citizenship – Can serve as both citizenship AND identity proof
If you cannot provide acceptable photo ID: You may use a combination of secondary documents (expired driver’s license beyond 5 years, employee ID without photo, credit cards, etc.) AND bring an identifying witness who has known you for at least 2 years, has valid ID, and can testify to your identity under oath. Contact our office for detailed guidance on alternative identification procedures.
3. Passport Photograph
You must provide ONE color passport photograph taken within the last 6 months that meets strict State Department requirements:
Passport Photo Requirements:
- Size: 2 x 2 inches (51 x 51 mm) measured from the outer edges
- Color: Must be color photograph on photo-quality paper (not inkjet on regular paper)
- Background: Plain white or off-white background with no shadows, patterns, or objects visible
- Recency: Photo must be taken within the last 6 months to reflect your current appearance
- Head Position: Full-face view directly facing camera with neutral facial expression and both eyes open
- Head Size: Head must measure 1 inch to 1 3/8 inches (25-35 mm) from bottom of chin to top of head
- Glasses: NO glasses allowed (even prescription glasses), except for medical reasons with signed doctor’s statement
- Head Coverings: No hats or head coverings unless for religious purposes, and face must be fully visible from hairline to bottom of chin
- Quality: High quality print on matte or glossy photo paper – no shadows on face or background
- Modifications: Photos must not be digitally altered or enhanced (beyond basic corrections for brightness and contrast)
4. Payment
DS-11 applications require TWO separate fees paid to TWO different entities. This confuses many applicants, so pay careful attention:
| Fee Type | Adult (16+) | Minor (Under 16) | Paid To | Payment Method |
|---|---|---|---|---|
| Passport Application Fee | $130 (book) $30 (card only) |
$100 (book) $15 (card only) |
U.S. Department of State | Check or money order |
| Execution Fee | $35 | $35 | Acceptance Facility | Check, money order, or cash (varies by location) |
| Expedited Service (optional) | $60 | $60 | U.S. Department of State | Check or money order |
| 1-2 Day Delivery (optional) | $21.36 | $21.36 | U.S. Department of State | Check or money order |
| TOTAL (Routine Book) | $165 | $135 | Two separate payments | |
Payment Instructions: The passport application fee ($130 or $100) is typically paid by check or money order made payable to “U.S. Department of State.” The execution fee ($35) is paid separately at the acceptance facility – confirm their accepted payment methods when scheduling your appointment (many accept cash, check, or money order; some accept credit cards).
Where to Submit Form DS-11
DS-11 applications cannot be mailed directly to passport processing centers. You have two options for in-person submission:
Option 1: Passport Acceptance Facilities
Standard DS-11 applications are accepted at approximately 8,000 authorized locations nationwide, including:
Common Acceptance Facility Locations:
- U.S. Post Offices – Most USPS locations offer passport services (appointment usually required). Search USPS Passport Locations
- County Clerk of Court Offices – Many county courthouses provide passport acceptance services during business hours
- Public Libraries – Select libraries serve as authorized acceptance facilities
- City or County Government Offices – Municipal buildings often provide passport services to residents
- Community Colleges – Some educational institutions offer passport services to students and the public
Use the State Department’s Acceptance Facility Search Tool to find locations near you with current hours, contact information, and appointment requirements.
What to Expect at Your Appointment:
- Arrive 10-15 minutes early with all required documents organized
- The acceptance agent will review your completed DS-11 form for accuracy and completeness
- They will verify your citizenship and identity documents
- They will check your passport photo meets all requirements
- They will administer an oath affirming your information is correct
- They will witness you signing Form DS-11 in their presence
- They will collect your fee payments (two separate payments)
- They will make photocopies of your ID (which you keep)
- You’ll receive a receipt with your application tracking number
- Your documents are forwarded to a processing center within 1-2 business days
Option 2: Regional Passport Agencies (Urgent Travel)
For urgent travel within 14 days (or 28 days if you need a foreign visa), you can apply directly at one of 26 Regional Passport Agencies located in major cities:
Regional Passport Agency Locations: San Francisco, New York, Chicago, Miami, Los Angeles, Houston, Seattle, Boston, Atlanta, Philadelphia, Washington DC, New Orleans, Honolulu, Denver, and others.
Regional Agency Requirements:
- Appointment is MANDATORY (call 1-877-487-2778 or visit online booking system)
- Must provide proof of international travel within 14 days (flight confirmation, cruise ticket, itinerary, or hotel reservation)
- Bring all required documents (same as acceptance facility)
- Same-day to 5-day processing depending on travel date urgency
- Appointments are extremely difficult to secure during peak season
Option 3: Private Passport Expediting Service
For urgent travel needs OR to avoid lengthy appointment wait times at acceptance facilities, authorized expediting companies like Passports and Visas can submit your DS-11 application directly to regional agencies on your behalf.
Learn More About Our DS-11 Expediting Service →
DS-11 Processing Times
Processing times vary significantly based on your chosen service level, time of year, and current State Department workload:
| Service Level | Processing Time | Additional Cost | Best For |
|---|---|---|---|
| Routine Service | 6-8 weeks | No additional fee | No immediate travel plans; applying well in advance |
| Government Expedited | 2-3 weeks | $60 | Travel in 4-8 weeks; willing to pay extra for faster processing |
| Regional Agency (Urgent) | Same day to 5 days | $60 + appointment required | Travel within 14 days; can secure appointment |
| Private Expeditor (3-day) | 3 business days | Starting at $147 | Travel within 2-3 weeks; want guaranteed timeline |
| Private Expeditor (24-hour) | 1 business day | Premium pricing | Emergency travel; last-minute situations |
Important Notes on Processing Times:
- Times shown are processing time only – add 1-2 weeks for mailing on each end for routine/expedited service
- During peak travel season (March-August), all processing times may be longer
- Regional agency appointments are very difficult to secure during peak periods
- Processing begins when your application arrives at the processing center, NOT when you submit it at an acceptance facility
- Incomplete or incorrect applications cause additional delays of 4-6 weeks
Children’s Passports: DS-11 Requirements for Minors Under 16
ALL children under age 16 must use Form DS-11 and apply in person, even for passport renewals. The requirements include additional safeguards to prevent international parental child abduction:
Parental Presence Requirements
- Form DS-3053 (Statement of Consent) – Must be notarized and include a photocopy of the absent parent’s ID
- Court Order – If one parent has sole legal custody
- Death Certificate – If the other parent is deceased
Required Documents for Children’s DS-11
Children’s Passport Requirements:
- Completed Form DS-11 – Parents sign the form; children under 16 do NOT sign (they cannot legally sign binding documents)
- Child’s Proof of U.S. Citizenship – Certified birth certificate showing BOTH parents’ names, Consular Report of Birth Abroad, or previous U.S. passport
- Proof of Parental Relationship – Birth certificate typically serves this purpose by showing parents’ names
- Both Parents’ Identification – Valid photo ID for each parent (driver’s license, passport, government ID, or military ID)
- Child’s Passport Photo – Taken within last 6 months (infants: eyes open, mouth closed, photographed alone with no hands or other people visible)
- Payment – $100 application fee + $35 execution fee = $135 total for children’s passport book
- Form DS-3053 (if applicable) – Notarized consent from absent parent with photocopy of their ID
Special Circumstances for Minor Applicants
Single Parent or Sole Custody: If you have sole legal custody of your child, you must provide a certified copy of the court order granting sole custody. If the other parent is deceased, provide a certified death certificate. If the other parent is unavailable and you don’t have sole custody, the absent parent must complete Form DS-3053 with notarization.
Name Discrepancies: If the child’s or parent’s name on the birth certificate differs from current legal names, provide documentation of the name change (adoption decree, marriage certificate, court order).
Infant/Baby Photos: For infants and babies, passport photos can be challenging. The child must be alone in the photo (no hands holding the baby visible), eyes must be open, mouth closed. Lay baby on white sheet and photograph from above, or have someone hold baby against white wall while standing behind them.
Important Facts About Children’s Passports
- Validity Period: Children’s passports are valid for 5 years (not 10 years like adult passports)
- Cannot Renew: When a child’s passport expires OR when they turn 16, they must apply for a new passport using DS-11
- Turning 16: At age 16, even with a valid child’s passport, they must apply for an adult passport using DS-11. After that, they can renew by mail with DS-82
- Family Applications: Many acceptance facilities allow one appointment for an entire family. Confirm when scheduling.
Step-by-Step: Completing and Submitting Form DS-11
Follow these detailed steps for a successful DS-11 application without delays or rejections:
Step 1: Download and Complete Form DS-11
Download the most current version of Form DS-11 from the State Department (PDF format). You can also pick up a paper copy at any passport acceptance facility.
How to Complete DS-11:
- Complete ALL fields using black ink if handwriting, or type directly into the PDF
- Include your Social Security number (legally required by law)
- Provide both parents’ names even if not in contact
- Include emergency contact information
- Sign ONLY in the presence of the acceptance agent (do not pre-sign)
- Print the completed form (double-sided printing is acceptable)
CRITICAL: Do NOT sign Form DS-11 until instructed by the acceptance agent. Pre-signing invalidates the entire application.
Step 2: Gather All Required Supporting Documents
Collect and organize all required documents:
- Proof of citizenship – Original certified birth certificate with raised seal, naturalization certificate, or previous passport
- Valid photo ID – Driver’s license, previous passport, government ID, or military ID
- One passport photo – Meeting all State Department requirements, taken within 6 months
- Payment – Two separate payments: $130 or $100 application fee + $35 execution fee
Place documents in a folder for easy presentation at your appointment. Create a checklist to ensure nothing is forgotten.
Step 3: Find and Schedule an Appointment
Use the Acceptance Facility Search Tool to locate facilities near you. When you find a convenient location:
- Call to schedule an appointment (most facilities require appointments)
- Ask about hours, wait times, and accepted payment methods
- Confirm whether they offer passport photo services on-site
- Ask if separate appointments needed for multiple family members
- Book your appointment as early as possible (4-8 weeks out during peak season)
Pro Tip: Schedule appointments at smaller facilities (libraries, clerk of court offices) rather than busy post offices for shorter wait times and better service.
Step 4: Appear in Person at Your Appointment
Arrive 10-15 minutes early with all documents organized. The acceptance agent will:
- Review your completed DS-11 form for accuracy and completeness
- Verify your citizenship document and photo ID
- Check your passport photo meets all requirements
- Administer an oath affirming the information is true and correct
- Instruct you to sign Form DS-11 in their presence
- Witness your signature as part of identity verification
- Make photocopies of your ID (you keep the original)
- Collect both fee payments (application fee + execution fee)
- Provide you with a receipt and application tracking number
The entire appointment typically takes 15-30 minutes. Your documents are then forwarded to a passport processing center within 1-2 business days.
Step 5: Track Your Application Status
After submission, track your application online at the State Department’s status tracking page.
- You’ll need: Last name, date of birth, and last 4 digits of Social Security number
- Status typically updates within 7-10 business days after acceptance facility submission
- Status stages: “In Process” → “Approved” → “Shipped”
- Processing begins when your application reaches the processing center
If you added expedited service, your status will show “Expedite” and processing is faster. For urgent concerns, call the National Passport Information Center at 1-877-487-2778.
Step 6: Receive Your Passport
Your completed passport arrives by mail:
- Standard mail: 1-2 weeks after approval
- Expedited delivery: 1-2 days after approval (if you paid $21.36 for expedited delivery)
- Citizenship documents: Return in a separate envelope 2-4 weeks after passport delivery
Upon receipt: Immediately verify all information is correct (name spelling, date of birth, photo). Sign your passport in the signature box on page 3. Your passport is now valid for international travel. Store citizenship documents in a safe place for future use.
If any information is incorrect, contact the National Passport Information Center immediately at 1-877-487-2778 for correction procedures.
Common DS-11 Mistakes to Avoid
These frequent errors cause delays, rejections, and resubmissions. Avoid them to ensure smooth, fast processing:
- Signing Form DS-11 before appearing at acceptance facility – This is the #1 mistake and INVALIDATES your entire application
- Using a photocopy of birth certificate – Only original or certified copies with raised seal accepted
- Providing hospital birth certificate – Must be vital records office or state-issued certificate with seal
- Incorrect passport photo – Wrong size, too old, wearing glasses, digital alterations, or background issues
- Not including Social Security number – Legally required on DS-11 by federal law
- Missing parent information – Include both parents’ names even if estranged, unknown, or not in contact
- Incomplete payment – Remember TWO separate fees to TWO different entities
- Damaged or altered citizenship documents – Torn, stained, water-damaged, or laminated documents may be rejected
- For minors: Only one parent appearing – Both required unless you have Form DS-3053, sole custody order, or death certificate
- Applying too close to travel date – Allow minimum 8-10 weeks, preferably 4-6 months
- Using expired ID as proof of identity – ID must be valid or expired within last 5 years
- Not matching name on all documents – Names must match across DS-11, citizenship doc, and ID
- Forgetting to bring payment to appointment – Bring exact payment methods accepted by that facility
- Not making copies of documents for your records – Keep copies before submitting originals
- Incorrect mailing address on DS-11 – Verify address is correct for secure passport delivery
How to Expedite Your DS-11 Application
When you need your passport quickly, you have several expedited options depending on your timeline and circumstances:
Option 1: Government Expedited Service ($60)
When submitting your DS-11 at an acceptance facility, request expedited service for an additional $60. This reduces processing to 2-3 weeks plus mailing time (approximately 4-5 weeks total from acceptance to receipt).
How to Request:
- Inform the acceptance agent you want expedited service
- Pay the additional $60 expedited processing fee (payable to “U.S. Department of State”)
- Consider adding $21.36 expedited return delivery for faster receipt
- Total cost: $165 + $60 + $21.36 = $246.36 for adult with both expedited services
Best For: Travel in 5-8 weeks without urgent pressure, willing to pay extra for faster processing.
Option 2: Regional Passport Agency (Same Day to 5 Days)
For travel within 14 days, schedule an appointment at a Regional Passport Agency. These government offices provide same-day to 5-day service for urgent international travel.
Requirements:
- Proof of international travel within 14 days (flight confirmation, cruise booking, itinerary)
- Appointment is mandatory (extremely difficult to secure during peak season)
- Bring all required DS-11 documents
- Pay $165 + $60 expedited fee = $225 for adult passport
- May require significant travel to nearest regional agency
Best For: Emergency travel within 2 weeks, can secure appointment and travel to agency location.
Option 3: Private Passport Expediting Service
Registered expediting companies like Passports and Visas act as your authorized courier, submitting applications directly to regional agencies on your behalf with processing options from 24 hours to 7 business days.
What’s Included:
- Expert document review – We catch errors BEFORE submission, preventing delays
- Door-to-door courier service – FedEx pickup from your home/office, secure delivery when complete
- No appointment needed – We handle all interactions with passport agencies
- Guaranteed processing timeline – 24-hour, 48-hour, 3-day, 5-day, or 7-day options
- Personal concierge support – Dedicated specialist guides you through every step
- Real-time status tracking – Updates throughout the process
- 100% satisfaction guarantee – If we miss your deadline, full refund of service fees
Pricing: Starting at $147 plus government fees for 3-day processing. Premium pricing for 24-48 hour emergency service.
Best For: Travel within 2-4 weeks, want guaranteed timeline without appointment hassles, need expert guidance, or value time over cost.
In our 26 years serving over 500,000 travelers, we maintain a 99.7% success rate for passport applications. Our expertise ensures your DS-11 is completed correctly the first time, eliminating costly delays and resubmissions. We eliminate the stress of appointment scheduling (often 4-8 weeks out), document verification confusion, and processing uncertainty.
Get Started with DS-11 Expediting →
Frequently Asked Questions About Form DS-11
NO – Form DS-11 cannot be mailed under any circumstances. You MUST apply in person at a passport acceptance facility (post office, library, clerk of court office) or at a regional passport agency.
This in-person requirement allows officials to:
- Verify your identity by comparing you to your photo ID in person
- Witness your signature as part of the identity verification process
- Administer an oath affirming the information is true and correct
- Prevent passport fraud and identity theft
The only mail-in option for adults is Form DS-82 for passport renewals, which has specific eligibility requirements. If you don’t meet those requirements, you must use DS-11 in person.
If you don’t have your birth certificate, you have several options:
Option 1: Order a Certified Birth Certificate
- Contact the vital records office in your birth state or territory
- Request an official certified copy with raised seal
- Processing time varies by state (typically 2-6 weeks, some states offer rush service)
- Cost varies by state ($10-$50 typically)
- Some states allow online ordering: VitalChek Services
Option 2: Use Alternative Citizenship Documents
- Certificate of Naturalization – If you were naturalized as a U.S. citizen
- Certificate of Citizenship – If you derived citizenship through parents
- Consular Report of Birth Abroad (CRBA) – If born outside U.S. to U.S. citizen parents
- Previous U.S. Passport – Even if expired, can serve as citizenship proof
Option 3: Alternative Procedure (Complex Cases)
If none of the above are available, the State Department offers an alternative procedure requiring extensive secondary documentation. This is complex and time-consuming – contact our passport specialists for guidance at 1-888-596-6028.
Total cost depends on whether you’re an adult or child, and which optional services you choose:
| Fee Component | Adult (16+) | Child (Under 16) |
|---|---|---|
| Passport Book Application Fee | $130 | $100 |
| Execution Fee | $35 | $35 |
| Passport Card (instead of book) | $30 + $35 = $65 | $15 + $35 = $50 |
| Both Book & Card | $160 + $35 = $195 | $115 + $35 = $150 |
| TOTAL (Book Only, Routine) | $165 | $135 |
Optional Additional Fees:
- Expedited Processing: Add $60 (reduces to 2-3 weeks)
- 1-2 Day Delivery: Add $21.36 (for faster return shipping)
- Large Passport Book: No additional fee (52 pages instead of 28)
Example Total Costs:
- Adult, routine, book only: $165
- Adult, expedited, book + expedited delivery: $246.36
- Child, routine, book only: $135
- Private expediting service (3-day): $147 service fee + $165 gov’t fees = $312 total
NO – All minors under age 16 must submit a new application using Form DS-11 in person, even if their previous passport hasn’t expired. There is no renewal option for anyone under 16.
Why This Rule Exists:
- Children’s appearance changes dramatically as they grow
- Both parents must consent to international travel (prevents parental abduction)
- Photo must be current and match child’s appearance
- Identity verification requirements are stricter for minors
When Your Child Turns 16:
- Even with a valid child’s passport, they must apply for an adult passport using DS-11 at age 16
- After receiving their first adult passport (at 16+), they can renew by mail using DS-82 for subsequent renewals
- Adult passports are valid for 10 years (vs. 5 years for children)
After your in-person appointment at an acceptance facility, here’s the complete timeline:
Days 0-2: The acceptance facility forwards your application packet to a passport processing center (Philadelphia, NH or Hot Springs, AR)
Days 3-10: Your application enters the processing queue. Status updates to “In Process” on the tracking website. Processing time depends on service level:
- Routine: 6-8 weeks in queue
- Expedited: 2-3 weeks in queue
- Regional Agency: Same day to 5 days
During Processing: Your application is reviewed, verified, and if everything is correct, your passport is produced. Issues that cause delays:
- Incomplete or incorrect information on DS-11
- Unacceptable citizenship or ID documents
- Photo doesn’t meet requirements
- Name discrepancies between documents
- Missing parental consent (for minors)
When Approved: Status changes to “Approved” then “Shipped.” Your passport ships from the processing center.
Delivery:
- Standard mail: 1-2 weeks after approval
- Expedited delivery: 1-2 days after approval (if you paid $21.36)
- Citizenship documents return in separate envelope 2-4 weeks later
Track your status anytime at: passportstatus.state.gov
Most facilities require appointments, especially post offices and popular locations. Requirements vary by location:
Facilities That REQUIRE Appointments:
- Most USPS post offices
- Popular downtown locations
- Facilities in major cities
- ALL regional passport agencies (always require appointments)
Facilities That May Accept Walk-Ins:
- Small-town clerk of court offices
- Some rural libraries
- Less busy municipal offices
Current Appointment Wait Times:
- Off-Season (September-February): 1-3 weeks for appointments
- Peak Season (March-August): 4-8 weeks for appointments at busy locations
- Last-minute appointments: Very rare, especially during peak travel
How to Schedule:
- Use Acceptance Facility Search Tool
- Find locations near you
- Call each location to check appointment availability
- Book as far in advance as possible
Skip Appointments Entirely: Private expediting services like Passports and Visas eliminate the need for appointments – we handle everything and submit directly to agencies on your behalf.
NO – You cannot travel internationally while your passport application is processing because:
- You submitted your citizenship documents (birth certificate or naturalization certificate) which are held during processing
- If you had a previous passport, you submitted that as well
- You have no valid passport until your new one is issued and delivered
- International travel requires a valid passport
If Urgent Travel Arises During Processing:
- Call immediately: National Passport Information Center at 1-877-487-2778
- Explain situation: Provide your travel details and proof of international travel
- Request expedited processing: May be possible depending on your timeline
- Visit regional agency: In some cases, you may schedule an urgent appointment
Alternative Solutions:
- If you submitted recently, you might be able to get your application expedited
- Private expediting services can sometimes intervene if application is already in process
- Regional agencies can provide same-day service if you can prove travel within 14 days
Best Practice: Apply for your passport 4-6 months before any planned international travel to avoid these complications.
If your current name doesn’t match your citizenship document (birth certificate) and you cannot provide legal documentation of the name change, here’s what happens:
Situation: Your birth certificate says “Jane Smith” but you now go by “Jane Johnson” after marriage, and you don’t have your marriage certificate.
Your Options:
- Option 1: Apply for passport in your birth name (as shown on birth certificate). The passport will be issued in the name “Jane Smith.” You must travel using this name.
- Option 2: Obtain documentation of your name change (order new marriage certificate, divorce decree, or court order) before applying
- Option 3: Legally change your name through the court system, then apply with court order
Why You Can’t Just Use Your Current Name:
- Passport must match your citizenship document or include documentation proving legal name change
- This prevents fraud and identity theft
- State Department requires proof of any name changes
Acceptable Name Change Documents:
- Original or certified marriage certificate with raised seal
- Original or certified divorce decree with raised seal
- Court order for legal name change with raised seal
NOT Acceptable:
- Photocopies of name change documents
- Notarized copies (must be certified)
- Social Security card with new name (not legal proof)
- Driver’s license with new name (not legal proof of name change)
If you’re in this situation, we recommend ordering a certified copy of your name change document (usually $10-$30 depending on state) before applying for your passport.
NO – DS-11 and DS-82 are completely different forms with different requirements:
Form DS-11 (Application for U.S. Passport):
- For NEW passport applications
- Requires IN-PERSON appearance
- Cannot be mailed
- Requires original citizenship documents
- Includes $35 execution fee
- Used by first-time applicants, children, and those who can’t renew
Form DS-82 (U.S. Passport Renewal):
- For RENEWING existing passports
- CAN be mailed directly to processing center
- No in-person appearance required
- Must submit previous passport (which serves as citizenship proof)
- NO execution fee ($35 savings)
- Specific eligibility requirements must be met
CRITICAL: Using the wrong form will result in your application being rejected and returned, causing significant delays. If you’re unsure which form to use:
- Check DS-82 eligibility requirements
- If you meet ALL DS-82 requirements, use DS-82 (easier, cheaper, faster)
- If you don’t meet even ONE DS-82 requirement, you must use DS-11
- Call our specialists at 1-888-596-6028 for form determination help
YES – You can apply for both a passport book and passport card on the same DS-11 application. Here’s how:
How to Apply for Both:
- Check BOTH boxes on Form DS-11 (passport book AND passport card)
- Pay both application fees: $130 (book) + $30 (card) = $160
- Pay one execution fee: $35 (NOT doubled for both documents)
- Provide one passport photo (used for both documents)
- Total cost: $195 for adult (both book and card)
Passport Book vs. Card:
- Passport Book: Required for ALL international air travel; accepted at ALL land and sea borders; the standard passport
- Passport Card: Wallet-sized ID; valid ONLY for land and sea travel to Canada, Mexico, Caribbean, and Bermuda; NOT valid for international flights; cheaper than book
Why Get Both?
- Use book for international air travel
- Use card for land/sea travel to nearby countries (more convenient to carry)
- Keep card in your wallet as backup ID and proof of citizenship
- Protect your book from wear and tear during short trips
- Combined cost ($195) is less than replacing a lost/stolen book later
Popular for: Frequent travelers to Canada/Mexico, cruise passengers, border state residents, and anyone who wants a backup travel document.
For travel within 14 days, you have two urgent options:
Option 1: Regional Passport Agency (Government)
- Schedule appointment at nearest regional passport agency
- Requires proof of international travel within 14 days (flight confirmation, tickets, itinerary)
- Appointment mandatory (call 1-877-487-2778)
- Bring all DS-11 documents plus travel proof
- Same-day to 5-day processing
- Cost: $165 + $60 expedite = $225 adult
- Challenge: Appointments extremely difficult to secure, especially during peak season
Option 2: Private Expediting Service (Recommended)
- 24-Hour Service: Submit documents today, receive passport tomorrow
- 48-Hour Service: 2 business days processing
- No appointment needed
- We submit directly to agencies on your behalf
- Expert document review prevents delays
- Door-to-door courier service
- Guaranteed deadline or full refund
- Cost: Premium pricing for emergency service (call for quote)
Required Documents (Both Options):
- Completed Form DS-11 (unsigned)
- Proof of citizenship
- Valid photo ID
- Passport photo
- Proof of international travel (airline tickets, cruise docs, itinerary)
- Payment
Emergency Contact: Call our 24/7 emergency hotline at 1-888-596-6028 for immediate assistance with urgent passport needs.
YES – Both parents or legal guardians listed on the child’s birth certificate MUST appear in person with the child, with only three exceptions:
Exceptions to Two-Parent Rule:
- Form DS-3053 (Statement of Consent)
- If one parent cannot attend, they complete and notarize Form DS-3053
- Must include photocopy of absent parent’s valid ID
- Available parent brings DS-3053 + ID copy to appointment
- Sole Legal Custody
- Provide certified copy of court order granting sole custody
- Order must specifically grant “sole legal custody” to applying parent
- Must be original or certified copy with raised seal
- Other Parent is Deceased
- Provide certified death certificate
- Must be original or certified copy with raised seal
Why This Requirement Exists:
- Prevents international parental child abduction
- Ensures both parents consent to child traveling internationally
- Protects children in custody disputes
- Federal law requirement under International Child Abduction Prevention Act
Common Situations:
- Divorced Parents: Both must still appear (or provide DS-3053) unless court order grants sole custody
- Never Married: If both parents on birth certificate, both must appear
- Parent Unknown: If only one parent listed on birth certificate, only that parent appears
- Adopted Children: Both adoptive parents must appear with adoption decree
For complex custody situations, call our family passport specialists at 1-888-596-6028 for personalized guidance.
Passport validity depends on your age when the passport is issued:
Adults (Age 16 and Older):
- Passport is valid for 10 years from issue date
- Can renew by mail using DS-82 when it expires (if you meet requirements)
- Example: Issued January 2025 → Valid until January 2035
Children (Under Age 16):
- Passport is valid for 5 years from issue date
- Cannot renew – must apply with new DS-11 when it expires
- Even if passport still valid when child turns 16, they must apply for adult passport
- Example: Issued January 2025 → Valid until January 2030
Important Expiration Rules:
- Six-Month Rule: Many countries require your passport be valid for 6 months beyond your return date
- Blank Pages: Some countries require 2-4 blank pages for entry stamps
- Damaged Passports: Significantly damaged passports may not be accepted even if valid
When to Renew:
- Adults: Can renew within 1 year of expiration or anytime after expiration (using DS-82 if eligible)
- Children: Must apply with new DS-11 after expiration (no early renewal)
Lost/Damaged Valid Passports: Even if your passport hasn’t expired, if it’s lost, stolen, or significantly damaged, you must apply for a replacement using DS-11 (cannot renew with DS-82).
YES – If your passport was lost, stolen, or irreparably damaged, you must apply for a replacement using Form DS-11 in person. You cannot use DS-82 renewal by mail.
Additional Required Form: DS-64
- Complete Form DS-64 (Statement Regarding Lost or Stolen Passport)
- This reports your passport lost/stolen and prevents fraudulent use
- Can be submitted online or bring paper form to appointment
- Once you report a passport lost/stolen, it’s permanently invalid even if found later
Documents Needed:
- Completed Form DS-11 (unsigned)
- Form DS-64 (Statement Regarding Lost/Stolen Passport)
- New proof of citizenship (certified birth certificate or other primary document)
- Valid photo ID
- New passport photo
- Payment: $165 adult or $135 child (full fee, not discounted)
If Traveling Soon:
- Use government expedited service ($60) for 2-3 weeks
- Visit regional agency for travel within 14 days
- Use private expediting service for 3-day guaranteed processing
Prevention Tips:
- Make photocopies of your passport before traveling
- Store copy separately from passport
- Take photo of passport information page with phone
- Use hotel safe for passport when not needed
- Consider getting passport card as backup travel document
Learn more about replacing lost or stolen passports.
The $35 execution fee is a separate charge paid to the passport acceptance facility (not the State Department) for their service of verifying your identity, witnessing your signature, and processing your DS-11 application.
What the Execution Fee Covers:
- Acceptance agent’s time to review your application and documents
- Verification of your identity in person
- Administration of oath affirming information is correct
- Witnessing your signature on DS-11
- Photocopying your ID documents
- Packaging and forwarding your application to processing center
Payment Details:
- Amount: $35 for everyone (adults and children)
- Paid to: The acceptance facility (post office, library, clerk of court)
- Payment methods: Varies by facility – check, money order, cash, or credit card (confirm when scheduling)
- NOT paid to State Department: This is separate from the $130/$100 application fee
When Execution Fee is NOT Required:
- DS-82 Renewals: Mail-in renewals have NO execution fee (saves $35)
- Regional Agency Applications: May not charge execution fee if applying in person at agency
Both Documents, One Fee: If applying for both passport book and card on same DS-11, you only pay execution fee ONCE ($35 total, not $70).
Total Cost Breakdown:
- Adult DS-11: $130 (to State Dept) + $35 (to facility) = $165 total
- Child DS-11: $100 (to State Dept) + $35 (to facility) = $135 total
SOMETIMES – Whether you can add expedited service after submission depends on timing and current processing status:
If Your Application Hasn’t Reached Processing Center Yet (first 1-2 days):
- Contact the acceptance facility where you applied immediately
- They may be able to add expedited service if your packet hasn’t been mailed yet
- You’ll need to pay the additional $60 expedite fee
- Success rate: High if you act within 24 hours
If Your Application is at the Processing Center:
- Call the National Passport Information Center: 1-877-487-2778
- Provide your full name, date of birth, and last 4 of SSN
- Request to add expedited service
- You’ll need to provide credit card for $60 expedite fee
- Success rate: Moderate – depends on processing stage
If You Have Life-or-Death Emergency After Submission:
- Call immediately: 1-877-487-2778
- Explain your emergency (serious illness, death in family abroad)
- Provide documentation (doctor’s note, death certificate, etc.)
- May be able to expedite significantly or schedule regional agency appointment
- Success rate: Good for genuine emergencies
If Processing Has Already Begun:
- Once application is “In Process,” it’s difficult to change service level
- Call NPIC anyway – they can sometimes intervene
- Success rate: Low
Alternative Solution – Private Expediting:
If your application is already submitted and you need faster service, contact a private expediting company. We can sometimes intervene with applications already in the system, especially if you have urgent travel needs. Call 1-888-596-6028 for emergency assistance.
Best Practice: Choose the correct service level at initial application to avoid complications and additional stress.
How to handle mistakes depends on when you discover them:
BEFORE You Arrive at Your Appointment:
- Minor mistakes: Draw a single line through the error, write the correction next to it, and initial the change
- Major mistakes or multiple errors: Complete a new DS-11 form (free to download and reprint)
- DON’T: Use correction fluid/tape or make the form difficult to read
- Best practice: Print a fresh form if you’re uncertain about corrections
DURING Your Appointment (Before Signing):
- The acceptance agent will review your form before you sign
- They will catch obvious errors and help you correct them
- For significant errors, they may ask you to complete a new form
- This is the best time to catch mistakes – agent review is part of the process
AFTER You’ve Submitted Your Application:
- Minor clerical errors (typos, small mistakes) are often corrected by processors
- Significant errors may result in your application being suspended
- You’ll receive a letter explaining the problem and how to correct it
- May need to submit corrected form or additional documentation
- This adds 3-4 weeks to processing time
Critical Information That MUST Be Correct:
- Your name: Must match citizenship document exactly
- Date of birth: Must be correct
- Place of birth: Must match citizenship document
- Social Security number: Must be correct
- Parents’ names: Must match birth certificate (for citizenship verification)
Less Critical Information (Can Be Corrected More Easily):
- Mailing address
- Phone number
- Travel plans
- Height, eye color, hair color (minor discrepancies acceptable)
Prevention is Key:
- Double-check all information before printing
- Have someone else review your completed form
- Compare information to your citizenship document
- Use our expert document review service (catches errors before submission)
YES – Form DS-11 includes optional fields for travel plans, and while they’re not strictly required, providing this information is helpful:
Travel Plan Fields on DS-11:
- Departure Date
- Return Date
- Countries to be Visited
- Purpose of Trip
Should You Complete These Fields?
- YES if you have specific travel plans: Helps processors prioritize your application if you have imminent travel
- Approximate dates are fine: Don’t need exact dates or final itinerary
- Can say “Tourism” or “Business”: Generic purposes are acceptable
- Can list “Various” for countries: If traveling to multiple destinations
What if You Don’t Have Travel Plans?
- You can leave these fields blank
- Or write “Not yet determined” or “Future travel”
- Won’t affect your application
- Passport will be issued regardless of travel plans
When Travel Plans ARE Required:
- Regional Agency Appointments: MUST provide proof of travel within 14 days
- Life-or-Death Emergencies: Need documented proof of emergency travel
- In these cases, you’ll need: airline tickets, flight confirmation, hotel reservations, or itinerary
Travel Plans DO NOT Affect:
- Whether your passport will be approved
- How long your passport is valid (10 years for adults, 5 for children)
- Your ability to travel to any country
- Processing time (unless applying at regional agency)
Pro Tip: If you have general timeframe (like “summer vacation”), include approximate dates. It shows you’re applying with purpose and may help if there are any processing questions.
Track your DS-11 application online using the State Department’s official tracking system:
How to Track:
- Visit: passportstatus.state.gov
- Enter required information:
- Last name (as shown on application)
- Date of birth
- Last 4 digits of Social Security number
- Click “Check Status”
Status Meanings:
- “Not Available”: Application hasn’t reached processing center yet (first 7-10 days after acceptance facility submission)
- “In Process”: Application received and in processing queue (this is the longest stage)
- “Approved”: Passport has been produced and is being prepared for shipping
- “Shipped”: Passport has been mailed to you (provides tracking number)
Timeline for Status Updates:
- Days 1-7: No status available (application in transit to processing center)
- Days 7-10: Status updates to “In Process”
- Routine (6-8 weeks): Stays “In Process” for 6-8 weeks, then “Approved,” then “Shipped”
- Expedited (2-3 weeks): Stays “In Process” for 2-3 weeks, then “Approved,” then “Shipped”
If Status Shows a Problem:
- You’ll receive a letter explaining the issue
- May need to submit additional documentation
- Follow instructions in letter carefully
- Response must be sent to address provided in letter
Other Ways to Check Status:
- Phone: Call 1-877-487-2778 (long wait times, online tracking faster)
- Email: NPIC doesn’t provide status updates by email
- In person: Can’t check status at acceptance facilities
Tracking Your Citizenship Documents:
- Citizenship documents return separately, 2-4 weeks after passport
- Sent via standard mail (no tracking provided)
- If not received within 6 weeks of getting passport, call 1-877-487-2778
Private Expediting Tracking: When using our service, you’ll receive real-time text and email updates at each processing stage, plus dedicated phone support for immediate status inquiries.
Understanding what documents you’ll get back – and when – helps you plan appropriately:
Documents RETURNED to You:
- New Passport: Arrives first, via USPS mail (1-2 weeks after approval)
- Original Citizenship Documents: Returned separately 2-4 weeks after passport
- Certified birth certificate
- Consular Report of Birth Abroad
- Naturalization certificate
- Certificate of citizenship
- Previous U.S. passport (if applicable)
- Name Change Documents: Marriage certificate, divorce decree, or court order returned separately
Documents NOT Returned:
- Form DS-11: Kept by State Department
- Passport Photo: Used to create your passport
- Photocopies of ID: Kept by acceptance facility
- Damaged/Mutilated Previous Passport: If submitted due to damage, it’s destroyed
Documents You KEPT (Not Submitted):
- Photo ID: Driver’s license, government ID, or military ID (only photocopied, not taken)
- Payment Receipts: Your proof of payment and application tracking number
Shipping Details:
- Passport shipping:
- Standard mail: 1-2 weeks after approval
- Expedited delivery ($21.36): 1-2 days after approval with tracking
- Citizenship documents shipping:
- Always sent via standard mail (no tracking)
- Arrives 2-4 weeks after passport
- Sent in separate envelope for security
If Your Documents Don’t Arrive:
- Passport not received: Wait 10 business days after “Shipped” status, then call 1-877-487-2778
- Citizenship documents not received: Wait 6 weeks after receiving passport, then call 1-877-487-2778
- Lost in mail: State Department will research and may issue replacement passport if needed
Important: Store returned citizenship documents in a safe place (fireproof safe, safety deposit box). You’ll need them for future passport applications, and replacing lost citizenship documents is expensive and time-consuming.
Ready to Get Your Passport with DS-11?
Skip the stress of appointment scheduling, document confusion, and processing uncertainty. Our passport specialists handle everything for you with guaranteed 3-day processing.
What’s Included:
Starting at $147 + Government Fees
Start Your DS-11 Application →Questions? Call our passport specialists: 1-888-596-6028