First, identify whether you need a new passport or a renewal. First-time applicants will require different documentation compared to those renewing. Adults over 16 will need different forms than children under 16. Bring proof of citizenship like a birth certificate, previous passport, or naturalization documents. For Newcastle residents, the county clerk’s office can help verify which specific documents you’ll need.

Collect all necessary paperwork before your appointment. This typically includes a valid government-issued photo ID, proof of citizenship, a recent passport photo taken within the last six months, and completed application forms DS-11 for new passports or DS-82 for renewals. Local pharmacies and some Newcastle businesses offer passport photo services to ensure you meet strict government requirements.

Carefully fill out your passport application, either online or by hand. Double-check all information for accuracy. Mistakes can delay processing significantly. For first-time applicants in Newcastle, you’ll need to apply in person at an authorized passport acceptance facility. Our local post office and county clerk’s office are excellent resources for completing this step correctly.

Prepare to pay passport fees via check or money order. Fees vary depending on passport type and processing speed. Bring all original documents – photocopies are not acceptable. For Newcastle residents, it’s recommended to call ahead and confirm current fees and acceptable payment methods. The county clerk’s office can provide current, up-to-date information.

After submission, you can track your passport status online using the application number provided. Standard processing takes 6-8 weeks, while expedited services can take 3-5 weeks. Newcastle residents can set up email or text notifications to stay informed about their passport’s progress. Keep your original documents safe during this waiting period.

Your new passport will be mailed directly to the address provided on your application. Once received, immediately check all information for accuracy. Sign your passport and store it in a secure location. Consider making a photocopy for your records, which can be helpful if the original is lost or stolen while traveling.