Before anything else, understand if you’re applying for your first-ever passport or simply updating an expired one. New applicants, and anyone under 16, typically need to use Form DS-11. If you’re renewing an adult passport that’s less than 15 years old and in good condition, Form DS-82 is your go-to. The process for minors is more involved, requiring both parents’ presence and consent unless specific circumstances apply. Always consult the official U.S. Department of State website to confirm which form aligns with your specific situation and to review eligibility criteria. This initial check saves considerable time later.

You’ll need two crucial categories of documents: proof of U.S. citizenship and a valid photo ID. For citizenship, bring your original birth certificate (issued by the city, county, or state), your previous undamaged passport, or a Certificate of Naturalization. Photocopies of these won’t cut it for the application itself, though you’ll need a single-sided copy of each to submit. For photo identification, a current Wisconsin driver’s license or state-issued ID card is usually sufficient. Remember to bring the originals of all these documents; they’ll be reviewed by an acceptance agent and then mailed back to you separately from your passport.

A high-quality, compliant passport photo is non-negotiable. It must be recent (taken within the last six months), in color, 2×2 inches, with a white or off-white background. Make sure you have a neutral facial expression or a natural, slight smile, and no glasses. For convenience, many places around Appleton can handle this quickly and affordably. Consider stopping by local pharmacies like Walgreens (various locations including College Ave and Richmond St) or CVS, which offer passport photo services. They typically know the specific requirements, ensuring your photo meets federal standards and avoids delays.

Once you’ve determined your form (DS-11 or DS-82), you can download and print it directly from the Department of State website, or pick one up at an acceptance facility. Fill out all sections clearly and accurately, using black ink. Pay close attention to detail, as errors can cause processing delays. If you’re filling out a DS-11 form (for first-time applicants or minors), *do not sign it* until you are in front of a passport acceptance agent. They must witness your signature, along with any necessary parent/guardian signatures for child applications. An unsigned DS-11 submitted without proper witnessing will be rejected.

With your completed (but unsigned, if DS-11) form, original documents, and photo in hand, it’s time to visit an official passport acceptance facility. In Appleton, your primary options are local United States Post Offices. The Main Post Office at 322 W College Ave and the location at 340 S Memorial Dr are well-known facilities. It’s highly recommended to call ahead or schedule an appointment online, as walk-in services might be limited. The acceptance agent will verify your identity, witness your signature (if applicable), collect your materials, and charge an execution fee, which is separate from the passport fee.

There are two main fees: the passport application fee (paid to the U.S. Department of State, typically by check or money order) and the execution fee (paid to the acceptance facility, which may accept credit/debit cards). Be prepared for these separate payments. After submission, you’ll receive a tracking number. You can then monitor the status of your application online via the Department of State’s official website. Standard processing times can vary, but if you need your passport quicker for an upcoming trip, inquire about expedited processing options at the acceptance facility for an additional cost. Keep all your receipts until your new passport arrives!