Before anything else, pause and consider your situation. Are you applying for a passport for the very first time, or is it time to update an expired one? If you’ve never held a U.S. passport, or if your previous one was issued when you were under 16, or if it’s been lost or significantly damaged, you’re a ‘new applicant’ and will use Form DS-11. This means an in-person visit is mandatory. However, if your most recent passport is still in good condition, was issued within the last 15 years, and you were 16 or older at the time, congratulations – you can likely renew by mail using Form DS-82! Knowing this distinction upfront saves a lot of hassle.

This step is all about gathering the fundamental pieces that prove who you are and where you come from. For a first-time applicant, you’ll definitely need proof of U.S. citizenship, like your original birth certificate (with a raised seal!) or a previous, undamaged passport. Alongside that, bring a valid government-issued photo ID, such as your Washington State driver’s license. Don’t forget a clear photocopy (front and back) of *both* your citizenship evidence and your photo ID. For renewals by mail, typically your old passport is enough, but always check the DS-82 instructions for specific requirements. Double-checking now prevents frustrating delays.

Your passport photo has strict rules, so don’t try to snap a selfie in your bathroom! It needs to be recent (within the last six months), 2×2 inches, in color, with a plain white or off-white background. No glasses, hats, or anything obscuring your face – unless it’s for religious reasons and a signed statement is provided. You’ll need a neutral facial expression or a slight, natural smile. Many local spots in Vancouver can handle this for you quickly and correctly. Think about popping into a CVS, Walgreens, or The UPS Store; they’re familiar with the specs and can usually print them while you wait.

Whether it’s the DS-11 (for first-timers) or DS-82 (for renewals), accuracy is paramount. You can usually fill these out online at the State Department’s website and then print them, or pick up a physical copy at an acceptance facility. Use black ink only if filling by hand, and write legibly. Every blank needs an answer, even if it’s ‘N/A.’ For the DS-11, *do not sign it* until you are in front of the acceptance agent. They will witness your signature. Review everything twice; a simple typo can send your application right back to you, delaying your travel plans significantly.

Understanding the fees is crucial. There’s a passport book fee, and if you want a passport card (great for land/sea travel to Canada/Mexico), that’s an additional cost. First-time applicants using DS-11 also pay an ‘execution fee’ to the acceptance facility. You can expedite processing if you’re in a hurry, for an extra charge. For the passport fees themselves, a check or money order made out to ‘U.S. Department of State’ is often required by mail or at acceptance facilities. The execution fee is typically paid separately to the facility, possibly by card or cash. Always confirm payment methods with your chosen Vancouver facility beforehand.

For first-time applicants, or those using the DS-11 form, you must present your application in person at a passport acceptance facility. In Vancouver, WA, your best bets are often local post offices, like the Vancouver Main Post Office on NE Fourth Plain Blvd, or the Clark County Clerk’s office. Make an appointment if possible, especially at post offices, as walk-ins can lead to long waits. Remember to bring *all* your documents (originals and copies), your unsigned DS-11 form, your passport photo, and your payment (check/money order for the State Dept fee, and whatever the facility accepts for their execution fee). The agent will review everything and witness your signature.