Before anything else, determine if you’re a first-time applicant or simply renewing an existing passport. This distinction is crucial because it dictates which application form you’ll need and what process you’ll follow. If you’ve never had a U.S. passport, or your previous one was for a child under 16, or it’s been lost/stolen, you’ll generally use Form DS-11. For those renewing an adult passport that was issued within the last 15 years and is undamaged, you’ll likely use Form DS-82. Minors under 16 have specific requirements, often needing both parents present, so be sure to check those details if applying for a child.

Gathering your crucial documents is key. You’ll need proof of U.S. citizenship, which could be your original birth certificate (not a copy!), a previous undamaged U.S. passport, a Certificate of Naturalization, or a Consular Report of Birth Abroad. Alongside that, bring your valid, government-issued identification, such as your driver’s license. Remember, originals are typically required for citizenship proof, and copies may be needed for some documents to be submitted with your application. Always double-check the specific requirements on the travel.state.gov website for your particular application type to avoid delays.

Now it’s time to tackle the application form itself. For first-timers or specific scenarios (DS-11), locate and print the form from the official travel.state.gov website. It’s best to fill it out online and then print it, ensuring all fields are legible. **Crucially, do NOT sign the DS-11 form until instructed to do so by an Acceptance Agent.** For renewals (DS-82), complete the form thoroughly, providing all necessary details. Take your time, review your entries for accuracy, and ensure all information matches your supporting documents perfectly. Any discrepancies could cause your application to be delayed or rejected.

Your passport photo has very strict requirements, so don’t just snap a selfie! It must be recent (taken within the last six months), in color, 2×2 inches in size, with a white or off-white background, and you must have a neutral facial expression or a natural smile with both eyes open. No glasses, hats, or uniforms are allowed. In Tacoma, you can easily get compliant photos taken at most Walgreens or CVS pharmacies, your local AAA office (if you’re a member), or even dedicated photo studios. Tell them it’s for a U.S. passport to ensure they adhere to all guidelines.

This is where your Tacoma location comes into play! For DS-11 applications (first-time applicants), you must submit your materials in person at a passport acceptance facility. Schedule an appointment at a convenient location like the Tacoma Post Office on South ‘A’ Street or the Lakewood Post Office. When you go, bring ALL your documents: your completed (unsigned!) DS-11 form, your proof of citizenship, your ID, and your passport photo. An acceptance agent will verify your identity, witness your signature, and seal your documents for submission. Be sure to arrive early and be prepared for the process.

Be ready to pay! There are two main fees: the application fee (paid to the U.S. Department of State) and the execution fee (paid to the acceptance facility). The application fee typically requires a check or money order. The execution fee, usually around $35, can often be paid by check, money order, or credit card directly to the facility. However, policies vary; some Post Office locations, for example, may only accept money orders or checks for the execution fee, or might not accept cash. Always confirm the accepted payment methods with your chosen Tacoma acceptance facility when you schedule your appointment to avoid any last-minute surprises.