Before you dive into paperwork, figure out if you’re applying for your very first passport, renewing an expired one, or getting a passport for a child. This distinction is vital because it determines which application form you’ll need. New adult applicants and all children use the DS-11 form, which always requires an in-person appointment. If you’re simply renewing an eligible adult passport, you’ll likely use the DS-82 form and can mail it in. Understanding this initial difference will save you time and ensure you gather the correct information right from the start of your Olympia-based passport quest.

This step involves collecting all the essential documents that prove your identity and U.S. citizenship. For a new passport, you’ll absolutely need your original birth certificate (not a copy!) or a previous, undamaged passport. You’ll also need a valid photo ID, like your Washington driver’s license. If you’re renewing, your old passport is usually enough. For children, you’ll need their birth certificate, both parents’ IDs, and proof of parental relationship. Make sure everything is current and in excellent condition. Misplaced your birth certificate? Contact the Washington State Department of Health or Thurston County Auditor’s office for a certified copy well in advance.

Now it’s time to tackle either the DS-11 or DS-82 form. You can find these on the U.S. Department of State website and fill them out online, then print them. Alternatively, you can print blank copies and complete them by hand using black ink. Be meticulous with every detail – accuracy is key! Remember, if you’re using the DS-11 form for a first-time application or a child’s passport, DO NOT sign it until you are instructed to do so by the passport acceptance agent at your appointment. Incorrectly signed forms will cause delays.

Your passport photo isn’t just any selfie; it has specific requirements. It needs to be a recent (within the last six months), color photo, 2×2 inches in size, with a plain white or off-white background. No glasses, no hats (unless for religious reasons), and maintain a neutral facial expression or a slight, natural smile. Don’t try to print one at home unless you have professional-grade equipment and paper. Several pharmacies and photo shops around Olympia can handle this for you, including many Walgreens or the UPS Store locations. They’re familiar with the precise specifications and can ensure your photo is compliant.

If you’re applying for a new passport or for a child, you must submit your application in person at a passport acceptance facility. In Olympia, your local U.S. Post Offices are prime spots for this. The Olympia Main Post Office at 900 Jefferson St SE or the West Olympia Post Office at 1221 Cooper Point Rd SW are reliable choices. Call ahead or check online for their hours and whether an appointment is required. For renewals (DS-82), you’ll typically mail your documents directly to the National Passport Processing Center. Bring all your original documents, copies, the unsigned DS-11, your photo, and your payment to the in-person appointment.

Once your application is submitted, the waiting game begins. Processing times can vary significantly depending on whether you chose routine or expedited service, and current demand. You’ll receive a receipt with a tracking number, which you can use to check the status of your application online via the U.S. Department of State’s website. Keep an eye on your mailbox for both your new passport book and your original documents, which will be returned separately. Planning your travel well in advance and applying early is always the wisest approach, especially if you have a specific departure date in mind.