Before gathering anything, figure out if you’re applying for a brand-new passport or simply renewing an expired (or soon-to-expire) one. This crucial distinction dictates which form you’ll complete and whether you need an acceptance agent. Generally, if your previous passport was issued more than 15 years ago, you were under 16 when it was issued, or it’s lost/stolen, you’ll need a new application (DS-11). If you meet specific criteria, like having your previous passport less than 15 years old and being at least 16 when it was issued, you can opt for a renewal (DS-82) by mail. Minors always require an in-person application. Knowing this upfront saves you considerable time and potential headaches, so check the U.S. Department of State website for current eligibility rules before you proceed.

This step is all about hunting down the proper identification and proof of U.S. citizenship. For a new passport (DS-11), you’ll typically need your original birth certificate or a previous, undamaged U.S. passport. For identification, bring your valid Virginia driver’s license or state-issued ID. Remember, you’ll need both the original documents and a photocopy of the front and back of each (on separate sheets of paper, not double-sided). If you’re renewing (DS-82), you’ll primarily need your previous passport. Double-check expiration dates on all IDs; an expired driver’s license, for instance, won’t cut it. Gathering these items meticulously ensures a smooth application process when you finally visit an acceptance facility.

Now it’s time to actually fill out the appropriate form. If you’re applying for a first-time passport or meet the DS-11 criteria (as discussed in step one), use Form DS-11, Application for a U.S. Passport. If you’re renewing by mail, use Form DS-82, U.S. Passport Renewal Application for Eligible Individuals. You can access these forms online at the U.S. Department of State website, fill them out electronically, and then print them. Always use black ink if completing by hand, and be super precise with your information. A critical note for DS-11 applicants: *Do not sign the form until instructed to do so by the acceptance agent* at your appointment. Accuracy is key here; any errors could delay your passport’s processing, so take your time and review everything carefully.

A compliant passport photo is non-negotiable! Your picture must be recent (taken within the last six months), in color, and 2×2 inches in size. Make sure you’re facing forward with a neutral facial expression or a slight, natural smile, with both eyes open. Absolutely no glasses, hats, or uniforms are permitted. The background should be plain white or off-white. Avoid selfies or photos taken with filters – they will be rejected. Locally in Virginia Beach, you can pop into places like CVS, Walgreens, or even the AAA office to get professional passport photos taken. They’re usually well-versed in the specific requirements, ensuring your picture meets all federal guidelines and won’t cause delays.

Understanding the fees involved is essential. There are generally two main costs: the application fee paid to the U.S. Department of State and, for new applicants (DS-11), an execution fee paid to the acceptance facility. The application fee (for a standard passport book) can be paid by check or money order only, made payable to ‘U.S. Department of State.’ The execution fee, however, often paid to the post office or clerk’s office, might accept credit cards, checks, or money orders, but policies vary. Check with your chosen facility beforehand. If you’re in a hurry for your next international trip, consider adding an expedited service fee for quicker processing, though it comes at an additional cost. Verify current fees on the Department of State’s website before preparing your payments.

For new passport applications (DS-11), you cannot simply mail your form; you must submit it in person at a passport acceptance facility. In Virginia Beach, excellent options include the General Mail Facility (International Pkwy), the Oceana Post Office, or the City of Virginia Beach Circuit Court Clerk’s Office. It’s highly recommended to call ahead or check their websites to confirm hours and, crucially, to make an appointment – these places can get busy! Bring all your original documents, photocopies, your unsigned DS-11 form, your passport photo, and your payment(s). An acceptance agent will review everything, witness your signature, and then securely mail your application package on your behalf. If you’re renewing by mail (DS-82), just pop your old passport, new photo, form, and payment into an envelope and send it via traceable mail.