Before gathering anything, figure out what kind of passport applicant you are. Is this your very first U.S. passport? Are you renewing an expired or soon-to-expire one? Or perhaps you’re applying for a minor? Your answer dictates which form you’ll use: DS-11 for first-time applicants, minors, or those with lost/stolen passports, and DS-82 for renewals. Make sure you understand the specific requirements for each category, especially for children under 16, which involve both parents’ consent. A quick visit to travel.state.gov can clarify any uncertainties about your particular situation.

This step is all about collecting the foundational documents. For new applicants, you’ll absolutely need proof of U.S. citizenship, such as your original birth certificate (not a copy!), a previous undamaged passport, or a naturalization certificate. Alongside that, bring a valid government-issued photo ID, like your Virginia driver’s license, plus a photocopy of the front and back of that ID. Renewals are simpler, often just requiring your old passport. Remember to bring original documents, as photocopies alone won’t suffice for proof of citizenship. Keep these critical papers in a safe, easily accessible place as you move through the subsequent steps.

Your passport photo needs to meet very specific criteria: it must be a recent (within the last six months) 2×2 inch color photo, taken against a plain white or off-white background. No glasses, no hats (unless for religious reasons), and a neutral facial expression or a slight, natural smile. Don’t try to crop existing photos; it’s best to get a professional shot. Fortunately, Leesburg offers several convenient options. Local CVS, Walgreens, and The UPS Store locations in Leesburg can typically take compliant passport photos on the spot. Call ahead to confirm their passport photo services and hours before you visit.

Now it’s time to complete your chosen form, either the DS-11 or DS-82. You can fill these out online at travel.state.gov and then print them, which often helps avoid common errors. Ensure you print single-sided only. **Crucially, if you are completing a DS-11 (for first-time applicants or minors), DO NOT sign it yet!** Your signature must be witnessed by an acceptance agent at your submission appointment. For renewals using form DS-82, you can sign it before your visit. If you need a place to print your forms, the Loudoun County Public Library system (including the Leesburg branch) often has public computers and printing services available.

For new applications (DS-11) or minor renewals, you cannot simply mail in your paperwork; you must submit it in person at an authorized passport acceptance facility. In Leesburg, your primary acceptance facility is the **Leesburg Post Office at 200 Harrison St SE**. It’s crucial to call ahead and schedule an appointment, as walk-ins are rarely accommodated, especially for new applications. Check their specific passport service hours, which can differ from regular postal operations. Sometimes the Loudoun County Circuit Court Clerk’s Office also offers passport services; always confirm their current status and appointment requirements directly.

On the day of your appointment, bring absolutely everything: your completed (but unsigned, if DS-11) application form, your original proof of citizenship, your valid photo ID and a photocopy, your passport photo, and your payment. You’ll need two separate payments: one for the application fee (payable to the ‘U.S. Department of State’ by check or money order) and another for the $35 execution fee (confirm acceptable payment methods with the Leesburg Post Office, often cash or credit card). The acceptance agent will review your documents, witness your signature (for DS-11s), and seal everything into an envelope for mailing. Breathe easy; your passport is now officially on its way!