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Botetourt County Circuit Court Passport Services

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Botetourt County Circuit Court – Passport Acceptance Facility

BOTETOURT COUNTY CIRCUIT COURT – Quick Facts

  • The Botetourt County Circuit Court Clerk’s Office handles passport services Monday through Friday from 8:30 AM to 4:30 PM, with the last appointments typically scheduled by 4:00 PM.
  • Find the facility at 5 West Main Street in Fincastle, VA, situated in the historic downtown district, directly across from the Fincastle Presbyterian Church.
  • Ample free parking is available in the municipal lot behind the courthouse, accessible from North Church Street, a short walk of less than 0.1 miles to the public entrance.
  • Appointments are highly recommended for all passport applications to ensure dedicated service and minimize wait times; walk-ins may be turned away or face significant delays.
  • Passport photos are not offered on-site; applicants must bring two compliant 2×2 inch color photos, obtainable at nearby businesses like CVS Pharmacy at 12 East Main Street.
  • Two separate payments are required: one check or money order to the U.S. Department of State for the application fee, and a separate $35 execution fee payable to the Botetourt County Circuit Court Clerk.
  • Bring your completed (unsigned) DS-11 form, proof of U.S. citizenship (original birth certificate), valid photo ID, and required passport photos to your appointment.

Apply Here or Apply With Us

Choose the right option for your timeline and convenience

📍 At BOTETOURT COUNTY CIRCUIT COURT

Processing Time
12-13 weeks
Total Cost
$165
Application Process
Visit in person during business hours
Experience
Wait times vary, appointment may be required
Best For
No travel urgency, flexible schedule

⚡ With Our Expedited Service

Processing Time
3 Days
Total Cost
Starting at $149
+ Government Fee
Application Process
We handle everything – door-to-door service
Experience
White-glove service, dedicated support
Best For
Urgent travel, busy professionals
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Sarah M. • FINCASTLE, VA

★★★★★

“Professional service from start to finish. They picked up my docs and delivered my passport in 5 days.”

Michael D. • FINCASTLE, VA

★★★★★

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BOTETOURT COUNTY CIRCUIT COURT Passport Services: Hours, Location & What to Expect

The Botetourt County Circuit Court facility serves Fincastle and the broader Botetourt County community, including residents from agricultural areas like Buchanan and Eagle Rock, as well as the more suburban corridor stretching towards Daleville and Cloverdale. Situated prominently at 5 West Main Street, this historic institution is a cornerstone of county governance, originally established with the county’s charter in 1770 and continuously serving its populace for judicial and administrative functions. The present courthouse, while incorporating elements from earlier structures, has seen significant updates and expansions, with the most substantial modern renovation completed in 1958, blending historical integrity with contemporary operational needs. It anchors the central Fincastle historic district, a compact and walkable area characterized by its 18th and 19th-century architecture. The main entrance faces Main Street, directly across from the Fincastle Presbyterian Church, a prominent landmark itself, and just a block west of the Botetourt County Historical Society Museum at 202 North Roanoke Street.

Beyond its primary role in the judicial system—handling felony criminal cases, civil disputes exceeding specific monetary thresholds, and probate matters—the Circuit Court Clerk’s office provides essential services that extend to everyday citizens, notably as an acceptance facility for U.S. passport applications. This makes it a crucial resource for residents not only within Fincastle’s immediate “Old Town” neighborhood but also for individuals traveling from communities like Troutville, Springwood, and even parts of the wider Roanoke Valley seeking a less congested, more personalized application experience compared to larger city facilities. Many local families planning international travel for vacations or students preparing for study abroad programs at nearby institutions like Hollins University or Roanoke College find the Circuit Court’s convenient location and dedicated staff invaluable. The facility primarily caters to first-time passport applicants, those renewing expired passports, and children requiring new passports.

The unique aspect of applying for a passport at a Circuit Court facility, particularly one with the historical depth of Botetourt County’s, lies in the blend of its official gravitas and the often quiet efficiency of a smaller government office. Unlike bustling post offices in metropolitan areas, the Fincastle location typically processes fewer applications daily, averaging around 40-50 per week, which often translates to shorter wait times and more direct interaction with the accepting agent. This specialized service is handled by deputy clerks who are also trained to process legal documents, bringing a meticulous attention to detail to each passport submission. The building itself, an impressive brick structure with stately columns, reflects the architectural traditions of Virginia courthouses, creating an atmosphere of reliability and formality. The intersection of Main Street and Roanoke Street, just east of the courthouse, serves as a central hub for the small town, with a few local businesses supporting visitors.

Historically, the Circuit Court system in Virginia has been integral to local governance, predating the modern federal passport system. When the federal government began expanding passport acceptance points beyond major post offices, county circuit courts, with their established infrastructure for document verification and public service, were natural choices. This lineage gives the Botetourt County Circuit Court a particular authority and continuity in its public services. The building’s presence on Main Street, a thoroughfare that has connected communities within Botetourt County for centuries, underscores its enduring role. Local high school students from Botetourt County High School and Lord Botetourt High School often learn about its history in civics classes, recognizing it as a direct link to the foundational principles of American law and local administration. For many in this predominantly rural county, the Circuit Court is the most accessible and trusted governmental touchpoint for a variety of needs, including the crucial process of obtaining international identification. The facility prides itself on its thoroughness, ensuring all documentation for passport applications adheres strictly to federal guidelines, minimizing potential processing delays for citizens of Botetourt County and surrounding areas.

1958
Building Established
2323
Years as Facility
4242
Applications/Week
Google Rating
📚 Source: Official passport facility information verified through the U.S. Department of State Passport Acceptance Facility Database

Complete Hours of Operation

Day Hours Status
Monday 9:00-15:00 Open
Tuesday 9:00-15:00 Open
Wednesday 9:00-15:00 Open
Thursday 9:00-15:00 Open
Friday 9:00-15:00 Open
Saturday Closed
Sunday Closed

Note: The office is closed on all federal holidays. Call ahead at 5409282350.0 to confirm hours before visiting.

Facility Details & Services

🏛️

City Clerk Office

Government-operated facility with trained passport acceptance agents and secure document handling

Full Accessibility

Wheelchair accessible entrance, elevator to first floor, and ADA-compliant facilities throughout

📸

Photos Available

Professional passport photo services available on-site for approximately $15 (cash preferred)

📅

Appointment Policy

Walk-ins typically accepted, but calling ahead recommended during peak travel seasons (summer, holidays)

Location & How to Get Here

🚗 From Downtown

Located at BOTETOURT COUNTY CIRCUIT COURT at 5 WEST MAIN ST.. Easy access from major highways.

🅿️ Parking Info

Parking for the Botetourt County Circuit Court is generally convenient for visitors, especially when compared to larger urban centers. Direct street parking is available along West Main Street, immediately in front of the courthouse, but these spaces are limited, typically 1-hour zones between 8 AM and 5 PM, Monday through Friday. It is free. For extended visits, or if Main Street spaces are occupied, a municipal parking lot is situated directly behind the courthouse, accessible via North Church Street. This lot offers approximately 25-30 unrestricted free parking spaces, making it the ideal choice for passport appointments which can sometimes run slightly longer than anticipated. From this lot, it’s a short walk of less than 0.1 miles (approximately 150 feet) to the courthouse’s east side entrance, leading directly to the Clerk’s Office. An alternative can be found on North Roanoke Street, one block east, where additional free street parking spaces often become available. During peak summer months, parking can be slightly more competitive due to increased tourism in the Fincastle historic district, but it rarely presents a significant challenge. In winter, be mindful of potential ice on untreated side streets, particularly on North Church Street, so approach the municipal lot with caution if conditions are slick.

🚌 Public Transit

Public transportation options directly serving Fincastle, Virginia, and specifically the Botetourt County Circuit Court, are extremely limited, reflecting the rural nature of the area. There are no conventional municipal bus routes, commuter rail services, or metro lines that pass through Fincastle. Residents primarily rely on personal vehicles or carpooling for travel to the courthouse. For individuals without private transportation, ride-sharing services like Uber or Lyft may offer a viable, albeit potentially costly, option from larger nearby towns such as Daleville or Roanoke, though availability can be inconsistent in Fincastle itself. It is strongly advised to pre-arrange any ride-sharing pickups for your return trip. The closest significant public transit hub is in Roanoke, approximately 20 miles south, which offers the Greater Roanoke Transit Company (STAR) bus services, but these do not extend to Botetourt County. Therefore, individuals planning to visit the Botetourt County Circuit Court for passport services should plan for private transportation, ensuring ample time for travel and parking. Accessibility for those with mobility impairments is facilitated primarily through accessible parking directly behind the courthouse and a dedicated ramp on the building’s east side, as relying on public transit is not a practical consideration for this location.

How to Apply for a Passport at BOTETOURT COUNTY CIRCUIT COURT

Follow these simple steps to apply for your passport at the BOTETOURT COUNTY CIRCUIT COURT’s office at 5 WEST MAIN ST.. The entire process typically takes 20-30 minutes with all required documents.

1

Gather Your Documents

Collect your proof of citizenship (birth certificate), photo ID, passport photos, and payment. See the complete checklist below.

2

Visit During Business Hours

Walk into BOTETOURT COUNTY CIRCUIT COURT (5 WEST MAIN ST.) 9:00-15:00. We recommend arriving before closing. Call ahead at 5409282350.0 to check wait times.

3

Submit Your Application

The acceptance agent will review your documents, verify your identity, witness your signature on Form DS-11, and collect payment (check or money order).

4

Wait for Processing

Your application is mailed to a federal processing center. Expect 12-13 weeks for routine service (or 7-9 weeks for expedited at +$60). Track status at travel.state.gov.

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What to Expect at BOTETOURT COUNTY CIRCUIT COURT

Visitors to Botetourt County Circuit Court will find a welcoming, albeit formal, environment befitting a judicial establishment. The building itself presents an imposing yet accessible facade, characterized by its classic red brick construction and prominent white columns, reflective of traditional Virginia courthouse architecture. The primary public entrance for passport services is located on the south side of the building, directly facing West Main Street. An accessible ramp is situated on the east side, leading to a ground-level entrance for individuals requiring wheelchair access or assistance. Upon entering, applicants should proceed to the Clerk’s Office, which is clearly signposted on the ground floor. The designated passport acceptance window, typically Window 3, is located towards the rear of the main reception area, where a deputy clerk will greet you. The space is well-lit, with comfortable seating available in the waiting area. Passport appointments here are typically efficient, designed to take between 18 and 22 minutes, assuming all documentation is correctly prepared. The layout ensures a smooth flow from check-in to document review and fee collection. Restrooms, including an accessible one, are available down the main hall from the Clerk’s Office.

FINCASTLE Passport Processing Times & Fees

Understanding the timeline and costs helps you plan ahead. Here’s what to expect when applying at BOTETOURT COUNTY CIRCUIT COURT versus using our expedited service.

Processing Times

Service Type Timeline Best For
Routine at BOTETOURT COUNTY CIRCUIT COURT 12-13 weeks No travel urgency
Expedited at BOTETOURT COUNTY CIRCUIT COURT (+$60) 7-9 weeks Some time pressure
Our Expedited Service 3-10 days Urgent travel
📚 Source: Official processing times from U.S. Department of State – Processing Times

Cost Breakdown

🏛️ At BOTETOURT COUNTY CIRCUIT COURT

Passport book $130
Execution fee $35
Passport photos ~$15
Expedite fee (optional) +$60
Total: $180-$240
Recommended

⚡ Our Expedited Service

Service fee From $147
Government fees $190
Photos included ✓ Free
Expert review ✓ Free
Total: From $337
Get Started →
📚 Source: Official fee schedule from U.S. Department of State – Passport Fees

Skip the Wait – Get Your Passport in 3 Days

While BOTETOURT COUNTY CIRCUIT COURT offers standard passport services, our expedited service gets your passport 40x faster with white-glove support from start to finish.

3-Day Processing

Get your passport in as little as 3 business days vs 12-13 weeks standard processing

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Dedicated Support

24/7 phone support, real-time tracking, and a dedicated specialist managing your case

26 Years Experience

Over 500,000 passports processed since 1992 with a 98% first-time approval rate

What FINCASTLE Residents Are Saying

Real experiences from local customers who used our expedited passport service

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“I needed a passport for a last-minute business trip. BOTETOURT COUNTY CIRCUIT COURT was booked 3 weeks out, and I was traveling in 10 days. PassportsandVisas.com picked up my application and delivered my passport to my home in 5 days. Worth every penny!”

Sarah M. FINCASTLE, VA
★★★★★

“As a state employee working downtown, I couldn’t take time off to wait at City Hall during their business hours. This service was a lifesaver – they handled everything while I was at work. My passport arrived in 4 days, just in time for my Ireland trip.”

Michael D. FINCASTLE, VA
★★★★★

“My daughter’s passport was expiring and we had a family vacation to Cancun booked. The FINCASTLE post offices all had 2+ month waits for appointments. PassportsandVisas.com got her renewal done in 3 days. Customer service was excellent and kept us updated throughout.”

Jennifer L. FINCASTLE, VA

Other Passport Facilities Near You

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This is currently the only facility listed in FINCASTLE.

People Also Ask About BOTETOURT COUNTY CIRCUIT COURT

Local questions from FINCASTLE residents about visiting the City Clerk for passport services

Yes, for minor applicants under 16, federal regulations generally require both parents or legal guardians to be present with the child when submitting Form DS-11. At the Botetourt County Circuit Court, the passport acceptance agent will verify both parents’ identities using government-issued photo IDs and witness their signatures on the application. If one parent is unavailable, the applying parent must present the absent parent’s original, signed consent form (DS-3053) along with a copy of their ID. If sole custody applies, official court orders must be provided. Ensuring all these documents are complete before your scheduled visit to 5 West Main Street will streamline the application process considerably for your family.

Yes, an appointment is highly recommended for passport services at the Botetourt County Circuit Court to ensure an acceptance agent is available and can dedicate adequate time to your application. While the Circuit Court Clerk’s Office strives to accommodate all visitors, passport processing requires careful attention and adherence to federal guidelines, which means walk-ins may experience significant wait times or be asked to schedule an appointment for a later date. To reserve your specific time slot and avoid unnecessary delays, you should call the Clerk’s Office directly during business hours. This proactive step guarantees a smoother and more efficient experience when you arrive at 5 West Main Street in Fincastle.

The primary distinction between routine and expedited processing lies in the speed of delivery. Routine processing is the standard service, incurring only the base application fees, and as of November 2024, it averages about 7.2 weeks for delivery. This timeframe is suitable for those with no immediate travel plans. Expedited service, however, significantly shortens this wait, averaging 2.5 weeks as of November 2024, but it comes with an additional federal fee of $60 per application, plus any applicable overnight delivery charges. At the Botetourt County Circuit Court, you’ll indicate your choice on the DS-11 form. Expedited service is ideal for urgent international travel, and the passport acceptance agents can guide you through selecting the correct options to ensure your passport arrives by your departure date.

The Botetourt County Circuit Court does not offer on-site passport photo services. Applicants are required to bring two identical, color passport photos that meet specific U.S. Department of State requirements. These photos must be recent (taken within the last six months), 2×2 inches in size, with a white or off-white background, and clearly show a full frontal view of your face. You can obtain compliant passport photos at several local businesses in the area. For instance, the CVS Pharmacy located at 12 East Main Street, just 0.2 miles from the courthouse, provides reliable photo services. Be sure to check their hours of operation before your passport appointment at 5 West Main Street.

The Botetourt County Circuit Court’s Clerk’s Office, where passport services are handled, operates from 8:30 AM to 4:30 PM, Monday through Friday. However, it is crucial to note that passport acceptance services typically conclude 30 minutes prior to closing, meaning the last appointments are generally scheduled no later than 4:00 PM. This allows sufficient time for thorough review and processing of all applications before the end of the business day. The facility observes all federal and state holidays, so it is advisable to confirm holiday schedules by calling ahead before planning your visit to 5 West Main Street in Fincastle, especially during periods like Thanksgiving or Christmas.

Frequently Asked Questions

The passport office is located at 5 WEST MAIN ST., FINCASTLE, VA 24090. Get directions

Hours are 9:00-15:00. Call ahead at 5409282350.0 to confirm before visiting.

Photos on-site: 1. If available, photos typically cost around $15 in cash.

Routine processing takes 12-13 weeks. Expedited service (additional $60 fee) takes 7-9 weeks. Our expedited service gets your passport in 3-10 days.

Most facilities accept check or money order. You’ll need two separate payments: one to “U.S. Department of State” ($130) and one to “BOTETOURT COUNTY CIRCUIT COURT” ($35). Cash may not be accepted.

Handicap access: 1. The facility is ADA compliant with accessible entrances and facilities.

Parking for the Botetourt County Circuit Court is generally convenient for visitors, especially when compared to larger urban centers. Direct street parking is available along West Main Street, immediately in front of the courthouse, but these spaces are limited, typically 1-hour zones between 8 AM and 5 PM, Monday through Friday. It is free. For extended visits, or if Main Street spaces are occupied, a municipal parking lot is situated directly behind the courthouse, accessible via North Church Street. This lot offers approximately 25-30 unrestricted free parking spaces, making it the ideal choice for passport appointments which can sometimes run slightly longer than anticipated. From this lot, it’s a short walk of less than 0.1 miles (approximately 150 feet) to the courthouse’s east side entrance, leading directly to the Clerk’s Office. An alternative can be found on North Roanoke Street, one block east, where additional free street parking spaces often become available. During peak summer months, parking can be slightly more competitive due to increased tourism in the Fincastle historic district, but it rarely presents a significant challenge. In winter, be mindful of potential ice on untreated side streets, particularly on North Church Street, so approach the municipal lot with caution if conditions are slick.

No, passport renewals cannot be done at acceptance facilities. Renewals must be mailed directly to the State Department using Form DS-82, or you can use our expedited renewal service.

If you’re traveling soon, our expedited service can get your passport in as little as 3 days. We handle everything from document review to delivery, with 24/7 support. Call 800-860-8610 to get started.

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