Before anything else, understand if you need a brand-new passport or if you’re simply refreshing an old one. This crucial first step dictates which application form you’ll use and what documentation is required. If this is your very first U.S. passport, or if your previous one was issued before you turned 16, was lost, stolen, or expired more than 15 years ago, you’ll be applying as a ‘first-time applicant’ with Form DS-11. However, if your most recent passport is still valid, expired less than 15 years ago, and you were 16 or older when it was issued, you’re likely eligible for a renewal using Form DS-82. Don’t worry, we’ll cover both scenarios as we proceed. Just take a moment to confirm your situation to prevent any hiccups later on.

Gathering your foundational documents is paramount. For a new passport (DS-11), you’ll need proof of U.S. citizenship, which is typically your original birth certificate (not a copy!) or a previous, undamaged U.S. passport. Alongside this, prepare your valid identification, such as your Virginia driver’s license. You’ll also need a photocopy of both sides of your ID and proof of citizenship. For renewals (DS-82), your expired passport serves as both proof of citizenship and identity. Ensure all documents are current and in good condition. Seriously, double-check expiration dates on your ID; nothing delays a passport faster than out-of-date credentials. Have everything neatly organized before moving on.

Now it’s time to tackle the application form itself. For first-time applicants, or if you’re applying for a minor, you’ll need the DS-11 form. Renewals utilize the DS-82 form. Both are available for download online at the U.S. Department of State website, or you can pick them up at most passport acceptance facilities. Print legibly using black ink, or better yet, fill it out online and print it. Accuracy is key; mistakes can cause significant processing delays. Do not sign the DS-11 form until you are in front of a passport acceptance agent. The DS-82 can be signed before submission. Take your time, cross-reference details with your supporting documents, and avoid any scribbles or white-out.

Your passport photo isn’t just any selfie; it has very specific requirements. It must be a recent (taken within the last six months) 2×2 inch color photo, against a plain white or off-white background. No glasses, no hats (unless for religious reasons, with a signed statement), and a neutral facial expression or a slight, natural smile. Don’t even think about editing it! Many places around Chesapeake offer passport photo services that guarantee compliance. Consider CVS, Walgreens, or FedEx Office locations throughout the city, like those in Greenbrier or near Battlefield Boulevard. They’re experienced in meeting the strict criteria, saving you potential headaches down the line. Avoid doing it yourself unless you’re absolutely confident in adhering to all guidelines.

Paying the correct fees is, naturally, an essential part of the process. The cost for a passport book varies depending on if it’s a new application or a renewal, and if you want expedited service. There are two separate fees: the application fee (paid directly to the U.S. Department of State by check or money order) and the execution fee (paid to the acceptance facility, usually by check, money order, or sometimes cash/credit card). Be sure to get two separate checks if paying this way. Check the current fee schedule on the State Department’s website as prices can change. If you’re in a hurry for your international adventures, remember to factor in the additional expedited service fee, which significantly reduces processing time.

With all your documents, forms, photo, and payments ready, it’s time to visit an acceptance facility. For new applications (DS-11), you MUST submit in person. Many USPS locations in Chesapeake, such as the Main Post Office on Battlefield Boulevard or the Greenbrier Post Office, serve as passport acceptance facilities. It’s often wise to schedule an appointment, especially during peak travel seasons, to minimize wait times. Bring all your original documents, photocopies, your unsigned DS-11 (if applicable), your photo, and your payment. The agent will verify your identity, witness your signature, and package everything up for submission. For renewals (DS-82), you can mail your application directly, but visiting a post office to ensure correct postage and tracking is always a good idea. Congrats, your journey officially begins now!