Your first task is to figure out whether you’re applying for a brand-new passport or simply renewing an old one. This distinction is crucial because it dictates which application form you’ll need. If you’ve never had a passport, your previous one was lost/stolen, or you’re applying for a child under 16, you’ll need the DS-11 form. For those who already have a passport that’s less than 15 years old, was issued when you were 16 or older, and is undamaged, the DS-82 renewal form is your go-to. Head over to the Department of State’s website to download the correct form; filling it out online and printing it is often easiest. Think about your upcoming travels – perhaps a ski trip to the Dolomites or a summer hike in the Alps – and ensure your passport status aligns with your dreams.

Next on your list: finding definitive proof that you’re a U.S. citizen. For most new applicants, this means digging out your original, certified birth certificate. It must have an official seal and be issued by the city, county, or state of your birth – hospital certificates won’t cut it. If you’re renewing, your undamaged, most recent U.S. passport typically serves as your proof. Alternatively, a Certificate of Naturalization or Citizenship works. The key here is ‘original’ – photocopies aren’t sufficient for proving citizenship during the initial application, though you will need a clear photocopy of it to submit with your application. Double-check that all names and dates match across your documents to avoid any hiccups.

You’ll need to present a valid form of identification, typically your current Utah driver’s license or another government-issued photo ID. This isn’t just about showing it; the acceptance facility agent needs to see the original, and you must also provide a clear, legible photocopy of *both the front and back* of this ID. Make sure your ID isn’t expired and the photocopy isn’t blurry or cut off – every detail needs to be visible. This step is particularly important for DS-11 applications, as it helps verify who you are when you appear in person. Having your valid ID and its crisp copy ready will streamline your visit to the acceptance facility.

A compliant passport photo is non-negotiable, and they are quite particular! Your picture must be 2×2 inches, in color, taken within the last six months, and against a plain white or off-white background. Make sure you’re facing forward with a neutral facial expression (no big smiles!) or a natural, slight smile, and both eyes open. Absolutely no glasses, hats, or uniforms are allowed. For Park City residents, convenient spots to get these photos taken correctly include the CVS Pharmacy at Kimball Junction or on Park Avenue, and The UPS Store, which usually offers passport photo services. Save yourself a trip back by ensuring it meets all criteria the first time around.

Now for the big submission! You can’t just mail in a DS-11 application; you must apply in person at an authorized passport acceptance facility. Fortunately, you have local options. The Summit County Clerk’s Office, located at 60 North Main Street in Coalville (a short drive from Park City), typically serves as an acceptance facility. It’s crucial to call ahead and schedule an appointment, as walk-ins are rarely accommodated. You can also look for other nearby USPS locations, like in Heber City, or consider making a trip to Salt Lake City for more choices. Be prepared to bring all your documents, your photo, and your completed (but unsigned!) application form to this appointment.

Before heading to your appointment, take a deep breath and perform one last meticulous review. Ensure your application form is completely filled out, but do NOT sign the DS-11 until instructed by the acceptance agent. Gather your original proof of citizenship, the photocopy of that proof, your original photo ID, the photocopy of both sides of your ID, and your passport photo. You’ll need to pay two separate fees: the passport application fee (payable to the U.S. Department of State, usually by check or money order) and the execution fee (payable to the acceptance facility, often by check or cash). Inquire about expedited service if you’re in a hurry for that international Park City getaway. With everything squared away, you’re officially on your way to getting your new passport!