Before you gather anything, figure out which passport journey you’re on. Are you applying for a brand-new passport, perhaps for yourself or a minor? If so, you’ll be using Form DS-11. This form requires an in-person visit to an acceptance facility. However, if you’re simply renewing an existing, unexpired passport or one that expired within the last five years, and you meet specific criteria (like being over 16 when issued), you might qualify to use Form DS-82. This can often be done by mail. Understanding this initial distinction saves a lot of time and effort down the line. Take a moment to check your current passport’s expiration date and issuance age.

This is where you’ll assemble your personal history. For first-time applicants, you’ll need proof of U.S. citizenship, such as your original birth certificate (not a copy!) or a previous, undamaged U.S. passport. Alongside this, prepare a valid government-issued photo ID, like your Texas driver’s license. You’ll also need a photocopy of both sides of your citizenship evidence and your ID. Renewals are simpler, usually just requiring your old passport. Remember, officials will scrutinize these, so ensure they’re in good condition. Missing or damaged documents will undoubtedly cause delays.

Your passport photo must meet strict guidelines: a recent color photo (taken within the last six months), 2×2 inches, against a plain white or off-white background, with a neutral facial expression or a slight, natural smile. Crucially, no glasses or hats are allowed! Don’t try to take this yourself unless you’re confident in meeting all requirements. In Waco, most Walgreens, CVS, or the UPS Store locations can take compliant passport photos for a small fee. They’re experienced with the specifications, making it a quick and reliable stop before your appointment. This small investment prevents your application from being rejected later.

Head over to the U.S. Department of State website to access the correct form (DS-11 for new, DS-82 for renewal). Print it out single-sided. Take your time filling in every field accurately and clearly. For DS-11 applicants, do NOT sign the form until you are instructed to do so by the acceptance agent during your in-person visit. Errors, white-out, or illegible handwriting can lead to your application being returned, prolonging your wait. If you’re unsure about any section, leave it blank and ask the acceptance agent. Precision here is paramount to a smooth process.

For DS-11 applicants, you’ll need to visit an acceptance facility in person. In Waco, the main U.S. Post Office at 4201 North Valley Mills Drive is a primary acceptance facility, and some other post offices might offer services too. It’s absolutely critical to call ahead to schedule an appointment – walk-ins are rarely accommodated, especially for passport services. When you go, bring ALL your documents: your completed (unsigned DS-11) form, proof of citizenship, photo ID, photocopies, and your passport photo. They will verify your identity and witness your signature on the DS-11. Be prepared for a brief but thorough review of your paperwork.

There are two separate fees to prepare for. The passport application fee is paid directly to the “U.S. Department of State” by check or money order – cash and credit cards are usually not accepted for this portion. The second fee is for the acceptance facility’s service, which is typically around $35; this can usually be paid by cash, check, or credit card directly to the facility. Double-check the exact amounts before you go. After submission, you can track your application status online. Routine processing times vary, so if you’re in a hurry for your travels, consider expediting your application for an extra cost. Patience is key once everything is submitted!