Before anything else, determine if you’re a first-time applicant or renewing an existing passport. If you’ve never had one, or your last one was issued when you were under 16, you’ll be using the DS-11 form – this requires an in-person appointment. For those renewing an eligible adult passport, the DS-82 form is your friend, often allowing submission by mail. Consider your travel timeline too; if your trip is rapidly approaching, you’ll need to explore expedited processing options, which come with an extra fee but can significantly speed things up. Knowing this upfront will shape every subsequent step.

This step involves digging through your important documents. For a new passport, you absolutely must present proof of U.S. citizenship, such as your original birth certificate (not a copy!), a previous undamaged passport, or a Certificate of Naturalization. You’ll also need valid photo identification, like your Tennessee driver’s license, which proves your identity. Remember, you’ll need both the original and a photocopy (front and back) of each document. If you’re a Nashvillian needing a birth certificate, contact the Tennessee Office of Vital Records; they can provide official copies to get you started.

Your passport photo isn’t just a picture; it’s a very specific, government-mandated capture. It needs to be recent (taken within the last six months), in color, with a plain white or off-white background. No glasses, hats, or anything obstructing your face are allowed. Fortunately, numerous spots around Nashville can help you get this right. Think local FedEx Office, UPS Store locations, or even most Walgreens and CVS pharmacies. They’re usually well-versed in the exact requirements and can snap a compliant photo for you quickly. Just ensure you get two identical, 2×2 inch photos.

Now it’s time to tackle the application form itself. You can find both the DS-11 (for first-time applicants) and DS-82 (for renewals) available for download on the U.S. Department of State website. Fill out all sections completely and accurately; any mistakes could cause delays. Here’s a critical tip for DS-11 users: DO NOT sign the form until you are in front of the acceptance agent at your appointment. They must witness your signature. For DS-82 renewals, however, you can sign it before mailing. Double-check every single field before moving on to the next phase.

If you’re applying for a new passport (DS-11), you’ll need to visit an official passport acceptance facility. In Nashville, your best bet is typically a U.S. Post Office. Locations like the Crieve Hall Post Office (4930 Trousdale Dr) or the Opryland Post Office (2400 Music Valley Dr) often have dedicated passport services. Crucially, you absolutely must schedule an appointment in advance; walk-ins are rarely accommodated, especially at busier locations. Check the USPS website for the most current list of participating Nashville facilities and their available appointment slots. Book early, as they can fill up fast!

This final step involves payment and a little patience. There are generally two separate fees: one for the U.S. Department of State (usually paid by check or money order) and another, smaller execution fee for the acceptance facility (which might accept card or cash). Always confirm the current fee schedule on the Department of State’s website before your appointment. Once everything is submitted, you’ll enter the waiting period. Standard processing times can vary, so if you opted for expedited service, expect it sooner. You can track your application’s status online, easing any worries as you await your shiny new passport.