Before you do anything else, determine if you’re a new applicant using form DS-11, or if you’re renewing an existing passport with form DS-82. You’ll use DS-11 if this is your very first passport, if your previous one was lost or stolen, or if you’re a minor. For renewals (DS-82), your old passport generally needs to be undamaged, issued when you were 16 or older, and not expired more than five years ago. This initial decision shapes all subsequent actions, so get it right from the start. If you’re unsure, the U.S. Department of State website offers a helpful wizard to guide you.

This is where the detective work begins! For a first-time passport (DS-11), you’ll need proof of U.S. citizenship, typically your original birth certificate (long-form, not a hospital record) or a previous, undamaged passport. Also bring a valid, government-issued photo ID, like your Tennessee driver’s license. Don’t forget copies of both sides of your ID. For renewals (DS-82), your previous passport is usually enough. Remember, original documents are generally required, so dig through those old filing cabinets or family safeboxes. Photocopies of all documents are crucial, as well.

Head over to the official U.S. Department of State website (travel.state.gov) to complete either the DS-11 or DS-82 form online. Filling it out digitally ensures legibility and guides you through all necessary fields. Print your completed form single-sided. A critical reminder: DO NOT sign the form until you are in front of a Passport Acceptance Agent. They must witness your signature. Double-check every detail for accuracy; even a small error can cause delays. Having it ready to go ensures a faster process when you get to the facility in Memphis.

Your passport photo must adhere to strict guidelines: 2×2 inches, color, taken within the last six months, full-face view directly facing the camera, plain white or off-white background. No glasses, hats, or uniforms (unless for religious purposes, with a signed statement). Many places in Memphis offer passport photo services, making this step straightforward. You can pop into any Walgreens, CVS, or UPS Store – there’s likely one conveniently located near you, whether you’re in East Memphis, Midtown, or downtown. They’re experienced with the requirements and can get you squared away quickly.

In Memphis, certified Passport Acceptance Facilities are typically found at U.S. Post Offices or certain Shelby County Clerk offices. Good options include the Main Post Office on B.B. King Blvd downtown, or other larger USPS branches across the county. The Shelby County Clerk’s office often provides these services as well; for instance, their main office at 157 Poplar Ave or satellite locations might assist. Always check their specific passport service hours and if appointments are required before you head out. A quick call can save you a wasted trip across town.

With everything prepared – your unsigned form, original documents, photocopies, passport photo, and payment for both the application fee and the execution fee – it’s time to visit your chosen acceptance facility. The agent will review your documents, witness your signature on the form, and then seal everything in an envelope to be mailed to the National Passport Processing Center. You’ll pay the application fee directly to the U.S. Department of State (usually by check or money order) and the execution fee to the acceptance facility. They will provide tracking information and an estimate for processing times.