Before you gather any paperwork, it’s crucial to figure out if you’re applying for a brand-new passport or simply renewing an old one. This distinction impacts the forms you’ll use and the submission process. If this is your very first passport, or if your previous one was issued when you were under 16, or if it was lost/stolen, you’ll be considered a ‘new applicant.’ This typically means an in-person application. For those whose passport is still valid, expired less than 5 years ago, and undamaged, you might qualify for a simpler renewal by mail. Don’t forget, passports for minors (under 16) always require both parents/legal guardians to be present, along with their identification. Take a moment to confirm your status; it’s the foundation for your entire application journey.

Time to play detective and find those important documents! For a new passport, you’ll absolutely need proof of U.S. citizenship, like your original birth certificate (not a copy!) or a previous, undamaged U.S. passport. You’ll also need a valid government-issued photo ID, such as your Tennessee driver’s license. Photocopies of both sides of your ID are also required. If your name has changed since birth or marriage, bring original documents like marriage certificates or court orders to show the legal name change. For renewals, you’ll mainly need your old passport. Always bring originals and good quality photocopies – the facility will usually check the originals and keep the copies. Double-check the State Department’s website for the most current list based on your specific situation.

Now for the official forms! If you’re a first-time applicant or fall under the ‘new passport’ category, you’ll be filling out Form DS-11. For renewals, the streamlined Form DS-82 is your go-to. You can complete these forms online at the U.S. Department of State website (travel.state.gov) and then print them, or pick up a physical copy at most passport acceptance facilities. Printing online is often easier, as it helps prevent common errors. Make sure to print single-sided. Importantly, *do not sign the DS-11 form* until you are in front of a passport acceptance agent; they need to witness your signature. Read through all instructions carefully before you start to avoid delays. Accuracy is key here!

Your passport photo needs to meet very specific requirements, so don’t just snap a selfie! It must be recent (taken within the last six months), in color, 2×2 inches in size, with a white or off-white background, and show a clear, full-face view directly facing the camera with a neutral expression. No hats, glasses (unless medically necessary with a doctor’s note), or uniforms allowed. Luckily, Knoxville offers several convenient spots for this. Many Walgreens, CVS, or UPS Store locations across town (like the ones in West Knoxville or near Downtown) offer passport photo services. They typically know the exact specifications and can provide compliant photos quickly. Expect to pay around $15-$20 for this service. Get this done right to avoid your application being rejected!

For new applications (DS-11), you must submit everything in person at an authorized passport acceptance facility. In Knoxville, several U.S. Post Office locations serve this purpose, including the main office on Main Street or the one at West Town Mall. The University of Tennessee’s One Stop Student Services also functions as an acceptance facility, which can be convenient if you’re affiliated with UT. It’s highly recommended to call ahead or check their website to confirm hours and if an appointment is necessary, as wait times can vary. Bring all your original documents, photocopies, your unsigned DS-11, your passport photo, and your payment (check or money order often preferred for the application fee, credit cards usually for the execution fee).

After submitting your application, the waiting game begins! Processing times can vary significantly depending on demand and whether you opted for standard or expedited service. You’ll receive a receipt with a tracking number, which you can use to check the status of your application online at travel.state.gov. It can take a week or two for your application status to even appear in the system. If you’re in a hurry for an upcoming trip, consider paying extra for expedited processing and 1-2 day delivery when you submit your materials. Otherwise, sit back, relax, and dream of your next international getaway; your passport will arrive in your mailbox, followed by your original supporting documents in a separate mailing.