Before anything else, figure out if you’re a first-timer on the international scene or simply updating an expired book. If you’ve never had a passport, or if your previous one was lost, stolen, or issued when you were under 16, you’ll typically use Form DS-11. For adult passports issued within the last 15 years that are still in your possession and undamaged, you’re likely eligible to renew by mail using Form DS-82. This initial distinction dictates almost every subsequent step. Check your current passport’s expiration date if you have one; don’t wait until the last minute, as some countries require several months of validity remaining even after you arrive!

This crucial phase involves collecting your original, valid documents. For proof of U.S. citizenship, you’ll typically need your original birth certificate (not a copy!) or a previous, undamaged U.S. passport. If you were born in Johnson City or elsewhere in Tennessee, you can request certified copies from the Tennessee Department of Health. For primary identification, bring your valid Tennessee driver’s license or a state-issued ID card. Make sure all names on your documents match. If they don’t, you might need marriage certificates or court orders for name changes. Bring both the original and a photocopy (front and back) of each document, as originals are returned to you after processing.

Your passport photo has strict rules: it must be recent (taken within the last six months), in color, 2×2 inches, with a white or off-white background, and show a neutral facial expression or a natural smile with both eyes open. No glasses, hats, or uniforms! Luckily, you have several convenient options right here in Johnson City. Many local Walgreens, CVS Pharmacy, or FedEx Office locations offer passport photo services that meet these specific requirements, usually for a small fee. Call ahead to confirm their current services and hours. Ensure they provide a physical print, as digital copies aren’t accepted for most applications.

Now it’s time for the paperwork! Visit the official U.S. Department of State website (travel.state.gov) to download and print either Form DS-11 (for new passports, lost/stolen, or minors) or Form DS-82 (for adult renewals by mail). Complete the form using black ink, printing clearly. Double-check every field for accuracy; mistakes can cause significant delays. If you’re using Form DS-11, **do not sign it** until you are in front of a Passport Acceptance Agent at your appointment. They will witness your signature. For Form DS-82, sign it as indicated before mailing, ensuring all required details are precisely filled out.

For first-time applicants (DS-11), you must submit your application in person at a designated Passport Acceptance Facility. Johnson City offers a few convenient locations. Key spots often include select U.S. Post Office branches, such as the ones on North Roan Street or South Roan Street, and sometimes the Washington County Clerk’s office. It’s imperative to visit travel.state.gov’s “Passport Acceptance Facility Search Page” and enter your Johnson City zip code (e.g., 37601, 37604) to find the most current list and their specific operating hours and whether appointments are required. Always call your chosen facility beforehand to confirm their availability and what you need to bring.

If you’re submitting Form DS-11, bring all your collected documents (original proofs of citizenship and ID, photocopies, completed unsigned form, and passport photos) to your Johnson City appointment. Be prepared to pay the applicable fees via check or money order, as cash might not be accepted at all facilities. The agent will review everything, witness your signature, and seal your documents for submission. For Form DS-82 renewals, securely package your old passport, photos, signed form, and payment (check or money order) and mail it via traceable mail service (e.g., USPS Priority Mail with tracking) to the address specified on the form. Congratulations, you’re on your way!