Your very first step is to figure out if you’re a brand-new applicant or just updating an old passport. If you’ve never had a U.S. passport before, or if your previous one was for a minor and you’re now an adult, you’ll use Form DS-11. This also applies if your old passport was lost, stolen, or issued more than 15 years ago. However, if you’re simply renewing an undamaged adult passport issued within the last 15 years, you’ll likely use Form DS-82. Knowing this upfront dictates which documents you’ll need and whether you can mail in your application or must appear in person. Double-check your specific situation on travel.state.gov to ensure you start on the right path.

Now comes the treasure hunt for your essential paperwork. For a new passport (DS-11), you’ll absolutely need proof of U.S. citizenship, like your original birth certificate (not a copy!) or a previous, undamaged passport. You’ll also need a valid government-issued ID, such as your South Carolina driver’s license. Don’t forget a photocopy of both sides of your citizenship evidence and your ID, as these will be submitted along with the originals. For renewals (DS-82), your previous passport is generally sufficient. Ensure all documents are in excellent condition, as any damage could cause delays. Gather everything well in advance to avoid last-minute stress.

It’s time to tackle the application form itself. Whether you’re completing the DS-11 or DS-82, you can find and fill it out online at travel.state.gov. It’s recommended to type the information and then print it out, rather than handwriting, to minimize errors and ensure legibility. Be meticulous; any inaccuracies or omissions can significantly delay your application. Print the form single-sided, and for DS-11 applications, *do not* sign the form until instructed by an acceptance agent at your appointment. Having all your supporting documents handy while filling out the form will make this step much smoother.

A crucial, yet often underestimated, step is getting a compliant passport photo. This isn’t just any snapshot! Your photo must be a recent (taken within the last six months), color 2×2 inch picture with a plain white or off-white background. You need to face the camera with a neutral facial expression or a slight, natural smile, with both eyes open. No glasses, no hats, and nothing obscuring your face. Most CVS, Walgreens, or UPS Store locations around Columbia, like the ones on Forest Drive or Garners Ferry Road, offer passport photo services that meet these strict requirements. It’s a small investment that prevents potential rejection.

With all your documents and the completed form in hand, it’s time for submission. If you’re using Form DS-11, you *must* apply in person at an authorized passport acceptance facility. In Columbia, options include many U.S. Post Offices (like the Main Street or Devine Street branches, often requiring appointments) or even the Richland County Clerk of Court. Call ahead or check online to schedule an appointment. You’ll need to bring your application fee (a check or money order payable to the ‘U.S. Department of State’) and a separate execution fee (check, money order, or credit card, payable to the acceptance facility). Be prepared to present all original documents to the agent.

Once your application is submitted, the waiting begins! Processing times can vary greatly depending on whether you opted for routine or expedited service. Routine processing can take several weeks, so plan accordingly. You can track the status of your application online by visiting travel.state.gov/passportstatus. You’ll typically need your last name, date of birth, and the last four digits of your Social Security number. After your passport is issued, your original documents, like your birth certificate, will be mailed back to you separately, often a few weeks after you receive your passport itself. Patience is key, but tracking provides peace of mind.