Before anything else, figure out if you’re applying for your very first U.S. passport (meaning you’ve never had one, or your last one was issued when you were under 16, or it’s been lost/stolen), or if you’re simply renewing an existing one. This distinction is critical because it dictates which form you’ll need and what documentation you must provide. New applicants or those with specific situations (like a lost passport) will generally use Form DS-11, requiring an in-person appearance. Renewers, whose previous passport is relatively new (issued within the last 15 years, when you were 16 or older, and still in your possession), can often use Form DS-82 and submit by mail. Make sure to choose correctly to save yourself future headaches!

Now it’s time to gather the crucial paperwork that proves who you are and where you come from. For a new passport (DS-11), you’ll need evidence of U.S. citizenship, typically your original birth certificate or a previous, undamaged passport. You’ll also need a valid photo ID, like your Oregon driver’s license, both the original and a photocopy (front and back). Remember, originals are essential; photocopies alone won’t cut it, and they will return your original documents later. For renewals (DS-82), your previous passport is usually sufficient as proof of both citizenship and identity. Double-check all expiration dates and ensure your documents are current and in good condition.

Every passport needs a specific kind of photo – no selfies here! Your picture must be recent (taken within the last six months), in color, 2×2 inches in size, and taken against a plain white or off-white background. Look directly at the camera with a neutral facial expression or a slight, natural smile. No glasses, hats, or anything that obscures your face, unless it’s for religious reasons with a signed statement. In Eugene, you can easily get compliant passport photos at most major pharmacies like CVS or Walgreens, or at AAA if you’re a member. They typically understand the precise requirements, ensuring your photo passes muster the first time.

Whether it’s the DS-11 or DS-82, accurately filling out the application form is a must. You can fill it out online on the U.S. Department of State website and print it, or print a blank one and complete it by hand with black ink. Be meticulous and avoid errors. For the DS-11 form (new passports), DO NOT sign the application until you are instructed to do so by the acceptance agent during your in-person appointment. Signing it beforehand invalidates the form. For the DS-82 (renewals), you can sign it before mailing. Make sure all information matches your supporting documents exactly to prevent delays.

For new passport applications (DS-11), you’ll need to submit everything in person at an authorized passport acceptance facility. In Eugene, several U.S. Post Office locations serve this purpose, such as the facilities on Barger Dr, Riverbend Dr, and Willamette St. It’s highly recommended to call ahead or check their websites to confirm hours and, most importantly, to schedule an appointment. Walk-ins are rarely accommodated. When you go, bring all your original documents, the completed unsigned DS-11 form, your passport photo, and your payment (often two separate payments are required – one for the application fee and one for the execution fee).

The final step in the application process involves paying the necessary fees. There’s usually a passport application fee (paid directly to the U.S. Department of State, often by check or money order) and a separate execution fee (paid to the acceptance facility, which might accept credit cards, cash, or checks). Be prepared for these two distinct payments. Once submitted, you can track the status of your application online via the U.S. Department of State’s website using the tracking number provided or your personal information. Processing times can vary, so consider expedited services if you have imminent travel plans, but remember that comes with an additional cost.