Before anything else, figure out if you’re applying for a brand-new passport or simply renewing an old one. This determines which form you’ll need. If your previous passport was issued less than 15 years ago, you were at least 16 years old at the time, and it’s still in good condition, you’ll likely use Form DS-82 for a renewal by mail. However, if it’s your very first passport, your old one expired over 15 years ago, you were under 16 when it was issued, or it’s lost/stolen, you’re looking at Form DS-11, which requires an in-person application. Knowing this distinction upfront saves a lot of time and hassle.

This is where you’ll need to dig into your important documents. For proof of U.S. citizenship, acceptable items include your original birth certificate (with a raised seal), a previous undamaged passport, or a naturalization certificate. For identification, your current valid driver’s license, a state-issued ID card, or a military ID will work. Remember, you’ll need the *original* documents for citizenship proof, not just copies. Make sure your Ohio driver’s license isn’t expired! If you need a new birth certificate, you can often get one from the Toledo-Lucas County Health Department, but check their specific process and fees first.

Your passport photo must meet strict federal guidelines, so don’t just use any snapshot. It needs to be a recent (within the last six months) color photo, 2×2 inches, with a white or off-white background. No glasses, hats, or uniforms are allowed, and you need a neutral facial expression or a natural, slight smile. Luckily, getting this done in Toledo is straightforward. Many local places offer passport photo services, including CVS and Walgreens pharmacies across the city, the AAA branch on West Sylvania Avenue, and various print or photography shops. Call ahead to confirm hours and pricing.

Now it’s time to tackle the application form itself. If you’re using Form DS-11 (first-time, lost, etc.) or DS-82 (renewal), you can find these forms online at the U.S. Department of State website (travel.state.gov) and either fill them out electronically then print, or print them and fill them out by hand. When completing it manually, use black ink and print clearly. Pay close attention to every field – accuracy is paramount. Incorrect or incomplete information can cause significant delays in processing your passport, so double-check every name, date, and address before moving on.

Once your form is filled out and your photo is ready, gather all your components. This includes your completed application form, your proof of U.S. citizenship (original), your primary ID, and your passport photo. You’ll also need to prepare your payment. The fees vary depending on whether you’re getting a passport book, a passport card (valid for land and sea travel to certain areas, not air), or both, and if you opt for expedited service. Payment for the U.S. Department of State must typically be a check or money order. Acceptance facilities may have separate, smaller execution fees, often payable by credit card or cash.

For DS-11 applications (new passports), you must submit everything in person at an authorized passport acceptance facility. In Toledo, your most common options are post office branches. Consider the main Toledo Post Office on South St. Clair Street, or potentially facilities in nearby Perrysburg or Maumee. Many acceptance facilities require an appointment, so call ahead or check their specific websites. Bring all your original documents, your photo, the completed form (unsigned until requested), and your payment. If applying for a minor, both parents and the child must typically be present. They will verify your identity and mail your application for processing.