Before anything else, figure out your application pathway. Are you applying for your very first passport, or is it for a minor child? If so, you’ll use Form DS-11, and an in-person appointment is absolutely required. Perhaps you’re just refreshing an old passport that’s still valid or expired within the last 15 years? That’s a renewal, typically handled by mail with Form DS-82. If your old passport is damaged, lost, or stolen, you’ll also likely need to use the DS-11 form and apply in person. Knowing this upfront saves a lot of time and hassle. Double-check your specific situation on travel.state.gov to ensure you select the correct form.

This is where you collect the essentials. For first-time applicants, you’ll need proof of U.S. citizenship, like your original birth certificate or a previous, undamaged passport. You’ll also need a valid photo ID, such as your Ohio driver’s license. Don’t forget a photocopy of both sides of your ID and a photocopy of your citizenship document. For renewals, your old passport usually suffices as proof. If you need a new birth certificate, the Ohio Department of Health’s Bureau of Vital Statistics can assist, or check with the Montgomery County Public Health district if it’s a more recent birth. Make sure all names match perfectly across your documents to avoid delays.

Once you know which form you need (DS-11 or DS-82), head over to travel.state.gov to fill it out. You can complete it online and then print it, which is often easier to read than handwriting. Precision is key here; any errors could cause significant delays. For the DS-11, **do not sign it** until you are in front of an acceptance agent. They must witness your signature. For DS-82 renewals, you’ll sign it before mailing. Take your time, read all instructions, and answer every question truthfully. Having a printed copy of the form ready before your appointment (if DS-11) is a smart move.

Your passport photo isn’t just any picture; it has very specific requirements. It must be recent (within the last six months), 2×2 inches, in color, with a plain white or off-white background. No glasses, no hats (unless for religious reasons), and a neutral facial expression or a slight, natural smile. Don’t try to take this yourself unless you have professional equipment and lighting! In Dayton, many places offer compliant passport photo services. Think local CVS, Walgreens, AAA branches, or even some UPS Store locations. They understand the rules and can ensure your photo won’t cause your application to be rejected.

This step is crucial, especially for first-time applicants (DS-11), who *must* submit in person. You’ll need to visit a passport acceptance facility. In Dayton, several Post Offices (like the one on Webster Street or East Third Street) and the Montgomery County Clerk of Courts often serve as acceptance agents. It’s highly recommended to call ahead or check their websites for current hours and, most importantly, to *schedule an appointment*. Walk-ins are rarely accepted. Bring all your original documents, photocopies, your unsigned DS-11, and your passport photo. For renewals (DS-82), you’ll mail everything directly as per the instructions on travel.state.gov.

Paying the correct fees ensures your application moves forward. There are typically two separate payments: one to the U.S. Department of State for the passport itself (book, card, or both) and another, if applying in person, an execution fee to the acceptance facility. The Department of State prefers checks or money orders. The acceptance facility fee (currently $35) can often be paid by credit/debit card, check, or money order, but always confirm payment options with your chosen Dayton facility beforehand. Check travel.state.gov for the most current fee schedule, as prices can change. Don’t forget to factor in expedited service fees if you need your passport quickly!