Before anything else, determine if you’re a first-time applicant or simply need to update an expired or soon-to-expire passport. This crucial distinction dictates which forms you’ll use and the specific documents you’ll need. If you’ve never had a U.S. passport, or your previous one was issued before your 16th birthday, or it was lost/stolen, you’re a ‘new’ applicant (expect to use Form DS-11). If you’re over 16, your passport is less than 15 years old, and you still have it, you’re likely just renewing (Form DS-82). Knowing this upfront saves a lot of headaches later, so take a moment to confirm your status.

Now it’s time for a document hunt! For a new passport, you’ll need proof of U.S. citizenship (like an original birth certificate or previous, undamaged passport) and a valid photo ID (like your New York State driver’s license). Make sure both of these documents are originals; photocopies won’t cut it for the submission, though you will need to provide *copies* for your application. For renewals, your old passport is usually enough. If you need a certified copy of your birth certificate, Syracuse residents can visit the Onondaga County Clerk’s Office on Montgomery Street downtown. Don’t forget to make clear, single-sided photocopies of both your citizenship evidence and ID, as these are required alongside the originals.

Next up, get your application form ready. First-timers or those replacing lost/stolen passports will complete Form DS-11, while renewals use Form DS-82. You can find these forms online at the State Department’s website (travel.state.gov) or pick up physical copies at many Syracuse post offices that offer passport services. Fill out every section accurately and completely. It’s absolutely vital *not* to sign the DS-11 form until you are in front of a Passport Acceptance Agent. They must witness your signature, so resist the urge to sign it prematurely. Double-check all spellings and dates to avoid any delays in processing your application.

Your passport photo needs to meet very specific requirements, so it’s best to get it professionally done. The photo must be recent (taken within the last six months), in color, 2×2 inches, with a white or off-white background, and you must have a neutral facial expression or a slight, natural smile with both eyes open. No glasses are allowed unless medically necessary. In Syracuse, you can typically get compliant passport photos at most CVS, Walgreens, or Rite Aid pharmacies, AAA branches, or even some local photo studios. Some Post Office locations also offer photo services, so it’s worth checking when you schedule your appointment.

Once all your documents, form, and photo are ready, it’s time to submit everything. For new passports (DS-11), you *must* apply in person at an authorized Passport Acceptance Facility. Syracuse has several options: popular choices include the main Syracuse Post Office on West Salina Street or the Onondaga County Clerk’s Office at 401 Montgomery Street. Many facilities require appointments, so call ahead! Bring all originals, copies, your unsigned DS-11, and your photo. Be prepared to pay the application fee and any execution fees; typically, the application fee is a check or money order payable to the U.S. Department of State, while the execution fee might be payable separately to the facility. Renewals (DS-82) are usually mailed directly by you.

After submitting your application, all that’s left is to wait! The processing times can vary significantly depending on the volume of applications and whether you chose routine or expedited service. You can track the status of your application online via the State Department’s website using the information provided on your receipt. Routine processing can take several weeks, so plan accordingly, especially if you have upcoming travel. If you paid for expedited service, you’ll generally receive it much faster. Keep your receipt safe, and congratulations – soon you’ll have your passport in hand and be ready for your next adventure!