Before you dive deep, determine if you’re applying for your very first U.S. passport or simply renewing an expired one. This crucial initial step dictates which form you’ll need. If you’re a debutant traveler, or if your previous passport was issued when you were under 16, or if it’s been lost/stolen, you’ll be tackling the DS-11 form. On the flip side, if your passport is still valid, or expired less than 5 years ago, and you were at least 16 when it was issued, the DS-82 renewal form is your path. For minors, special rules apply, requiring both parents’ presence or specific consent forms. Understanding this distinction upfront saves a lot of backtracking!

This is where you play detective for your personal history. For a new passport (DS-11), you’ll need proof of U.S. citizenship, typically your original birth certificate (not a photocopy!) or a previous, undamaged passport. Alongside this, prepare a valid form of identification like your New York State driver’s license. Remember, for the DS-11, you generally need the *original* citizenship document, which will be mailed back to you separately from your passport. Don’t forget copies of both sides of your ID. If your birth certificate is from outside Erie County, ensure it’s a certified copy; otherwise, local records can often be obtained from the Erie County Clerk.

Head over to the U.S. Department of State website to fill out either the DS-11 or DS-82 form electronically. Typing it out online minimizes errors and makes it much easier for the processing agents. For the DS-11, print it out single-sided but *do not sign it*. You must sign it in front of a Passport Acceptance Agent. If you’re completing a DS-82 renewal, you can sign it at home before mailing. Double-check every field for accuracy, especially your name, date of birth, and social security number. Any mistakes could lead to delays in your application’s journey.

Time for your close-up! You’ll need one recent, color photograph that meets specific government requirements: 2×2 inches, white background, no glasses, neutral expression or a natural smile. Don’t try to take this yourself unless you’re confident you meet all specs. Many local pharmacies in Buffalo, like CVS or Walgreens, offer passport photo services. The AAA Western and Central New York office downtown (near Main Place Mall) or on Sheridan Drive also provides this service, often with a discount for members. They’ll ensure your picture is compliant, saving you from potential rejections.

For first-time applicants (DS-11), you can’t just mail everything in. You’ll need to visit a Passport Acceptance Facility. In Buffalo, several U.S. Post Office branches, such as the Main Post Office on William Street downtown or the one on Elmwood Avenue, serve this purpose. The Erie County Clerk’s Office at 92 Franklin Street is another excellent option; they handle a high volume of passport applications. Be sure to call ahead or check their websites to schedule an appointment, especially during peak travel seasons, and confirm their hours of operation. Bring all your documents, photos, unsigned DS-11, and payment for a smooth process.

At your appointment, you’ll pay the required fees. There’s a passport application fee (check the current amount on the State Department website) and a separate execution fee paid directly to the acceptance facility. Checks or money orders are usually preferred for the application fee, while the execution fee can often be paid by credit card or cash. Once everything is submitted, you can track your application status online using the reference number provided. Standard processing times vary, but you can opt for expedited service for an additional charge if your travel plans are urgent. Your new passport will arrive by mail, followed by your original documents.