Before anything else, figure out if you’re applying for your very first U.S. passport or simply renewing an existing one. If you’ve never had a passport, or if your previous one was lost, stolen, or issued when you were a minor, you’ll likely use Form DS-11. However, if your most recent passport is still valid or expired less than 5 years ago (and you meet other criteria like being over 16 when it was issued), you might be eligible to renew by mail using Form DS-82. This initial check is crucial for Grand Forks residents, as it determines whether you need to visit an acceptance facility or can simply mail your application.

Next, you’ll need to round up documents that prove both your U.S. citizenship and your identity. For citizenship, dig out your original birth certificate (with a raised seal), a previous undamaged passport, or a naturalization certificate. A copy won’t cut it – you’ll need the genuine article! For identity, a valid North Dakota driver’s license or state ID card works perfectly. If you’re applying for a child, remember to bring their original birth certificate showing parentage, and both parents’ valid photo IDs. Have everything ready; this step is fundamental.

Head over to travel.state.gov and locate the appropriate application form (DS-11 or DS-82). It’s always best to fill out the form online, then print it single-sided. Make sure every field is accurate and complete; errors can cause frustrating delays. A critical reminder for DS-11 applicants: DO NOT sign the form until instructed by an acceptance agent at your appointment. If you’re renewing by mail with a DS-82, you *will* sign the form before sending it off. Take your time with this part; precision is key.

You’ll need a recent 2×2 inch color photograph, taken within the last six months, against a plain white or off-white background. No glasses, no hats (unless for religious reasons), and maintain a neutral facial expression or a slight, natural smile. Don’t try to take this yourself unless you’re confident in meeting all the specific rules! Several places in Grand Forks can handle this for you quickly and correctly, such as the CVS Pharmacy (multiple locations, including 3200 S Columbia Rd) or Walgreens (e.g., 3870 32nd Ave S). Call ahead to confirm their passport photo service availability.

There are two main fees involved: the application fee (for the U.S. Department of State) and the execution fee (for the acceptance facility). The application fee *must* be paid by check or money order, made out to ‘U.S. Department of State’. Do NOT use cash or credit card for this portion. The execution fee, typically $35, is paid directly to the acceptance facility and can often be paid by check, money order, or sometimes even cash or credit card. It’s vital to have separate payments prepared for each. Confirm the exact fee amounts on the travel.state.gov website before heading out, as they can change.

Finally, with all your documents in hand, you’ll visit a local passport acceptance facility. In Grand Forks, this typically means a U.S. Post Office. The main office at 200 N 4th St or the Gateway Drive location (4701 Gateway Dr) are common choices. You absolutely MUST schedule an appointment in advance. Bring all your original documents, your photo, the UNSIGNED DS-11 form (if applicable), and your two separate payments. The acceptance agent will review your materials, witness your signature (for DS-11), and seal your application for mailing. Be prepared for a brief, official process.