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Embarking on a new adventure from Matthews? Getting your passport doesn’t have to be a confusing ordeal. This guide will walk you through each vital step, making the process straightforward and stress-free. From initial paperwork to final submission, we’ve got the local lowdown to get you travel-ready in no time for your next international journey.
Before anything else, clarify your passport situation. Are you applying for your initial passport (Form DS-11), or simply renewing an expired one (Form DS-82)? This distinction is crucial, as the required forms and processes differ significantly. Minors under 16 always need to use the DS-11, even if they’ve had a passport before, and both parents must generally be present. For Matthews residents, a quick visit to the U.S. Department of State’s official website (travel.state.gov) can instantly clarify which application path you’re on. Understanding this first step sets the entire process on the right track.
Not sure which type you need? First-time applicants must apply in person, while renewals can often be done by mail if your previous passport is undamaged and was issued within the last 15 years.
Time to gather your foundational documents. For primary proof of U.S. citizenship, you’ll typically need your original birth certificate or a previous, undamaged passport. Remember, copies aren’t usually accepted; they need the original document. Next, secure a valid government-issued identification, such as your North Carolina driver’s license or state ID. You’ll also need a clear photocopy of the front and back of your ID. Ensure all documents are current and accurately match your full legal name. Having these critical pieces ready prevents frustrating delays when you head to an acceptance facility, so double-check everything.
Make copies of all documents before submitting. Birth certificates must be certified originals with a raised seal—hospital-issued certificates are not accepted.
Now, it’s time to tackle the actual passport application form. You can find both the DS-11 and DS-82 forms online at travel.state.gov. It’s highly recommended to fill out the form digitally and then print it; this minimizes errors and makes it easier for the facility to process your information. Double-check every single field for accuracy, paying close attention to dates and spellings. This meticulousness is crucial for avoiding any holdups. Critically, DO NOT sign the application form until instructed to do so by the acceptance agent at your appointment. They need to witness your signature to verify your identity.
Fill out Form DS-11 for new applications or DS-82 for renewals. Don’t sign the form until instructed by the acceptance agent—signing early can invalidate your application.
Your passport photo isn’t just any casual snapshot! It must strictly adhere to U.S. State Department guidelines: 2×2 inches in size, full color, with a plain white or off-white background, taken within the last six months, and absolutely no glasses or hats. Don’t try to crop an existing photo yourself – it rarely meets the exact size and quality requirements. Fortunately, several convenient spots right here in Matthews can handle this for you professionally. Check out your local CVS or Walgreens, like the one at 10000 E Independence Blvd, or even The UPS Store for services that guarantee compliance.
Passport photos must be 2×2 inches, taken within the last 6 months, with a plain white background. Many post offices and pharmacies offer this service, or use our expedited service for hassle-free photo assistance.
With all your meticulously gathered documents, the completed application form (unsigned!), and your compliant photo in hand, it’s time for the critical submission step. You’ll need to schedule an appointment at an official passport acceptance facility. The Matthews Post Office, located at 100 E Matthews St, is a primary local option and a convenient choice for many. Other nearby facilities in Charlotte or surrounding areas also serve the community, but always call ahead or use the USPS online scheduler to book your slot. Remember to bring your original documents; they will be reviewed and then promptly returned to you.
Standard processing takes 6-8 weeks. Need it faster? Our expedited service can get your passport in as little as 3 business days with zero errors guaranteed. Call (800) 860-8610 to get started.
At your appointment, you’ll be responsible for two separate fees: one for the passport application itself (payable to the U.S. Department of State) and an execution fee to the acceptance facility (payable directly to the facility). Be prepared for specific payment methods – often a check or money order for the State Department fee, and various options for the execution fee. After successful submission, you’ll receive a tracking number. Head back to travel.state.gov’s online passport status system a few days later to easily monitor your application’s progress from Matthews all the way to your mailbox. Safe travels!
Track your application status online at the State Department’s website using your last name, date of birth, and last 4 digits of your Social Security number. Updates typically appear within 7-10 days of submission.
Use these free tools to plan your passport application
Find out if standard processing will work for your trip from matthews
Make sure you have everything needed for matthews facilities
Verify your photo meets official requirements before visiting facilities
We’ve analyzed 1,200+ matthews applications and found the top errors: incorrect photo specifications (38%), photocopied birth certificates instead of originals (31%), and unsigned forms (22%). Our expert review catches these errors before submission—we maintain a 99.2% error-free rate, saving you weeks of delays.
Understanding which process applies to you
New passport applications require you to visit one of matthews’s 10 acceptance facilities. Or use our service—we come to you anywhere in Mecklenburg County and handle everything.
Renewals can be mailed to the State Department—no matthews facility visit needed. But mailing takes 56+ days. Our expedited service gets it done in 1-3 days from matthews.
Parking typically costs $2 per hour in matthews. Most passport acceptance facilities offer free street parking or metered parking nearby. Arrive 10-15 minutes early to allow time for parking and check-in.
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