Your initial move is to figure out if you’re applying for a brand-new passport or simply renewing an existing one. If this is your very first passport, your last one expired more than 15 years ago, you were under 16 when it was issued, or your previous passport is lost/stolen, you’ll be filling out form DS-11. For those with a passport issued within the last 15 years, and after your 16th birthday, the DS-82 renewal form is your friend. Double-check your old passport’s issue date carefully. It’s crucial to identify the correct form from the start to avoid delays. Make sure to assess your situation fully before moving on to avoid any unnecessary trips around Chapel Hill.

Now it’s time to gather the important documents proving your U.S. citizenship and identity. For proof of citizenship, typically you’ll need your original birth certificate (with a raised seal) or your previous, undamaged U.S. passport. For identification, a valid driver’s license (like your NC one!) or state-issued ID card will suffice. Remember, originals are almost always required; photocopies won’t cut it for citizenship proof. If you need a certified copy of your birth certificate, the Orange County Register of Deeds in Hillsborough is your go-to, just a short drive from Chapel Hill. Ensure all your documents are current and in good condition before proceeding.

With your documents in hand, head to the U.S. Department of State website to complete the appropriate application form online. For a DS-11 (new applications), you’ll fill it out digitally, print it single-sided, but *do not sign it*. You’ll sign it in front of an acceptance agent. For DS-82 (renewals), you can sign it before mailing. Pay close attention to detail; errors can cause significant delays. If you lack a reliable printer at home, the Chapel Hill Public Library offers public computer and printing services, making it a convenient local option for preparing your forms correctly.

You’ll need one recent, color photograph that meets specific federal requirements: 2×2 inches, white background, no glasses, and a neutral facial expression (no big smiles!). Don’t try to take a selfie; it rarely meets the strict standards. Several spots right here in Chapel Hill can handle this for you professionally. Consider visiting the CVS Pharmacy on Franklin Street, Walgreens on Fordham Boulevard, or The UPS Store locations around town. They’re accustomed to passport photo specifications and can ensure your picture won’t be rejected, saving you a headache down the line.

Be prepared for the passport fees, which are typically paid separately for the application and the execution (processing) fee. The application fee (to the U.S. Department of State) generally requires a personal check or money order. Cash and credit cards are usually not accepted for this portion. The execution fee, payable to the acceptance facility (like the post office), can sometimes be paid by credit card, but it’s safest to bring a check or money order for this as well. You can obtain money orders at most banks, the Chapel Hill Post Office, or many grocery stores in the area, ensuring you have the correct payment method ready for your submission appointment.

Finally, it’s time to submit everything. For DS-11 applications, you *must* apply in person at an acceptance facility. The Main Post Office on Franklin Street in Chapel Hill is a common location, as is the Carrboro Post Office. Always check the USPS website or call ahead to verify their passport services and schedule an appointment, as walk-ins are often not accepted. Bring all your original documents, your unsigned DS-11 form, your passport photo, and your payment. For DS-82 renewals, you can mail your application directly. Once submitted, you’ll receive a receipt and can track your application’s progress online, eagerly anticipating your new passport’s arrival.