Polk County Recorder Passport Services

After submitting your passport application at the Polk County Recorder’s office, the crucial next step is monitoring its progress. You cannot track the application directly through our local office once it has been mailed to the U.S. Department of State. Instead, you’ll need the application locator number provided on your payment receipt, which you receive on the day of your appointment. With this number, you can visit the official travel.state.gov website and use their Online Passport Status System. This system allows you to see if your application has been received, is being processed, or has been mailed. It’s important to allow at least 7-10 business days after your appointment at 102 East Broadway for your application to show up in the online tracking system, as it takes time for the mail to reach the processing centers and for the data to be entered.

No, the Polk County Recorder’s office at 102 East Broadway, Room #8, does not offer on-site passport photo services. Applicants are required to bring one compliant, color passport photo with them to their scheduled appointment. This photo must meet all U.S. Department of State requirements, including being 2×2 inches in size, taken within the last six months, with a white or off-white background, and showing a neutral facial expression. Many local pharmacies or photo studios in Bolivar, such as the CVS Pharmacy at 1601 South Springfield Avenue or the Walmart Supercenter Photo Center at 2450 South Springfield Avenue, can provide compliant passport photos. We recommend getting your photos taken prior to your arrival to ensure your application process at our office is as smooth and efficient as possible.

If you find yourself in need of a passport urgently after applying at the Polk County Recorder’s office, you generally have two primary options for expedited processing. The first is to request expedited service when you initially apply, which significantly reduces processing times for an additional fee. This service is paid directly to the U.S. Department of State. If your travel is truly imminent (within 2-3 weeks), or if you have an emergency, you may need to contact the National Passport Information Center at 1-877-487-2778. They can guide you on scheduling an appointment at a regional passport agency, typically in a larger city like Kansas City or St. Louis, where you might be able to obtain a passport in person within days. Our local office at 102 East Broadway processes applications and sends them via regular mail, so for extreme urgency, direct engagement with a regional agency is often necessary after an initial application here.

When visiting the Polk County Recorder’s office for your passport application, it’s vital to arrive with all necessary documents to ensure a seamless process. You will need your original proof of U.S. citizenship, which can be a certified birth certificate (with a raised seal), a previous undamaged passport, or a Certificate of Naturalization. Additionally, a valid, government-issued identification document, such as a current Missouri driver’s license or state ID, is required. Do not forget one recent 2×2 inch color passport photograph that meets all federal guidelines; remember, we do not take photos here at 102 East Broadway. Lastly, have your completed, but unsigned, DS-11 Passport Application Form ready. Ensure you have the exact payment for both the application fee (check or money order payable to ‘U.S. Department of State’) and the execution fee (check, money order, or credit card payable to ‘Polk County Recorder’).

Yes, absolutely, appointments are required for all passport applicants, including minors, at the Polk County Recorder’s office. For any applicant under the age of 16, both parents or legal guardians must appear in person with the minor at the scheduled appointment. They must present their own valid government-issued identification and provide proof of parental relationship (such as the minor’s birth certificate). If one parent cannot be present, they must provide a notarized Statement of Consent (Form DS-3053). For minors aged 16 or 17, only one parent or legal guardian is required to appear, or the minor can present their own ID along with a notarized written statement of consent from a parent. It is critical to adhere to these parental consent requirements to avoid delays in processing your child’s passport application at 102 East Broadway.

The passport office is located at 102 EAST BROADWAY RM #8, BOLIVAR, MO 65613. Get directions

Hours are 8:00-16:00. Call ahead at 4173264924.0 to confirm before visiting.

Photos on-site: 1. If available, photos typically cost around $15 in cash.

Routine processing takes 12-13 weeks. Expedited service (additional $60 fee) takes 7-9 weeks. Our expedited service gets your passport in 3-10 days.

Most facilities accept check or money order. You’ll need two separate payments: one to “U.S. Department of State” ($130) and one to “POLK COUNTY RECORDER” ($35). Cash may not be accepted.

Handicap access: 1. The facility is ADA compliant with accessible entrances and facilities.

Parking for the Polk County Recorder’s office at 102 East Broadway is primarily available through convenient street-side options surrounding Bolivar’s Public Square. Visitors will find ample free two-hour parking spaces along East Broadway, West Broadway, North Main Avenue, and South Main Avenue, all within a block or two of the facility. These spaces are typically well-marked and rarely reach full capacity, especially outside of peak business hours (11:00 AM – 1:00 PM on weekdays). For those preferring off-street parking, a small municipal lot, offering approximately 25 free spaces with no time limit, is situated directly behind the municipal building, accessible via an alleyway off West Jackson Street. This lot is a mere 0.2 miles (about a 3-minute walk) from the Room #8 entrance. During winter months, particularly after snowfall, be mindful of potential ice patches in the municipal lot and on street sidewalks; wearing appropriate footwear is advisable. Conversely, in the height of summer, Bolivar experiences significant heat, so consider parking as close as possible to minimize exposure and plan for a slightly earlier arrival to secure a shaded spot if available on the street. Securing parking for your appointment is generally straightforward and stress-free in Bolivar.

No, passport renewals cannot be done at acceptance facilities. Renewals must be mailed directly to the State Department using Form DS-82, or you can use our expedited renewal service.

If you’re traveling soon, our expedited service can get your passport in as little as 3 days. We handle everything from document review to delivery, with 24/7 support. Call 800-860-8610 to get started.