Ottawa County Clerk/register Of Deeds Passport Services

If you require your passport urgently, the Ottawa County Clerk/Register of Deeds office at 12220 Fillmore Street can process expedited applications for an additional fee of $60, payable to the Department of State. While this facility cannot offer same-day or next-day passports, it will prioritize sending your application to the processing center via expedited shipping. For true emergency situations, such as imminent international travel within 14 days or a life-or-death emergency, you would need to contact the National Passport Information Center at 1-877-487-2778 to schedule an appointment at a regional passport agency, with the closest one being in Chicago, Illinois. Always advise the clerk at the West Olive facility of your urgent travel plans, and they will ensure your documents are handled with the appropriate urgency for their part of the process.

Yes, for minor applicants (under age 16), both parents or legal guardians must appear in person at the Ottawa County Clerk/Register of Deeds facility at 12220 Fillmore Street. They must present valid government-issued identification, proof of their parental relationship to the child (like a birth certificate), and the child’s proof of U.S. citizenship. Both parents also need to provide consent for the passport to be issued. If only one parent can attend, that parent must present additional documentation, such as a death certificate of the non-applying parent, a court order granting sole legal custody, or a notarized DS-3053 Statement of Consent from the absent parent along with a copy of their ID. The clerks in West Olive are very experienced with these requirements and can guide you through the specifics to ensure a complete application.

Passport processing times can fluctuate, but as of late 2024, routine service for a new passport application submitted at the Ottawa County Clerk/Register of Deeds typically averages 7-10 weeks. If you opt for expedited service, which incurs an additional $60 fee, the processing time usually shortens to 3-5 weeks, plus mailing time. It’s crucial to factor in the mailing time both ways; the application goes to a processing center, and the completed passport is mailed back to you. The West Olive office efficiently sends out applications, but cannot control the federal processing times. It’s always recommended to apply well in advance of any planned international travel to avoid stress and potential additional costs for expedited services.

The fees for a U.S. passport consist of two separate payments: an application fee paid directly to the U.S. Department of State and an execution fee paid to the Ottawa County Clerk/Register of Deeds. For a first-time adult passport book, the Department of State fee is $130, payable by check or money order. The execution fee, paid separately to the Clerk’s office at 12220 Fillmore Street, is $35, which can usually be paid by cash, credit card (with a small processing fee), or check. If you also need a passport card, there’s an additional $30 fee to the Department of State. Expedited service adds $60, and 1-2 day delivery for the return of your passport adds another $19.53. Be sure to bring the correct payment methods for each portion of the fee.

No, the Ottawa County Clerk/Register of Deeds office at 12220 Fillmore Street does not offer on-site passport photo services. Applicants are required to bring one recent, color passport photo that meets the specific U.S. Department of State requirements. These requirements include a white or off-white background, no glasses, a neutral facial expression or natural smile, and the photo must have been taken within the last six months. Many local pharmacies and professional photo studios in Holland or Grand Haven, or even closer in West Olive, offer passport photo services that adhere to these specifications. It’s advisable to have your photo taken before your appointment to ensure a smooth and complete application process at the county office.

The passport office is located at 12220 FILLMORE ST, WEST OLIVE, MI 49460. Get directions

Hours are . Call ahead at 6169944510.0 to confirm before visiting.

Photos on-site: 1. If available, photos typically cost around $15 in cash.

Routine processing takes 12-13 weeks. Expedited service (additional $60 fee) takes 7-9 weeks. Our expedited service gets your passport in 3-10 days.

Most facilities accept check or money order. You’ll need two separate payments: one to “U.S. Department of State” ($130) and one to “OTTAWA COUNTY CLERK/REGISTER OF DEEDS” ($35). Cash may not be accepted.

Handicap access: 1. The facility is ADA compliant with accessible entrances and facilities.

Parking at the Ottawa County Clerk/Register of Deeds office at 12220 Fillmore Street is exceptionally straightforward and entirely free. The facility is part of the larger Ottawa County Administration complex, which offers an expansive, dedicated surface parking lot directly adjacent to the main building. This lot, situated immediately south and east of the main entrance, boasts over 150 clearly marked spaces, including numerous accessible parking spots. You can easily access this lot from Fillmore Street by turning onto the main entrance drive for the county complex. For your passport appointment, it’s best to aim for the spaces closest to the south entrance of the Administration Building, requiring a walk of less than 50 feet. Even during peak hours, which typically occur between 10 AM and 2 PM on weekdays, finding a spot is rarely an issue due to the generous capacity. In Michigan winters, be mindful of snow and ice; the lots are regularly plowed and salted, but wearing appropriate footwear is always advisable. During the warmer months, especially July and August, the lot can fill more quickly due to other county services, so arriving 15 minutes prior to your appointment is a smart strategy.

No, passport renewals cannot be done at acceptance facilities. Renewals must be mailed directly to the State Department using Form DS-82, or you can use our expedited renewal service.

If you’re traveling soon, our expedited service can get your passport in as little as 3 days. We handle everything from document review to delivery, with 24/7 support. Call 800-860-8610 to get started.