Before gathering a single document, figure out if you’re a first-timer or simply refreshing an old travel buddy. If you’ve never had a passport, or if your previous one was issued when you were under 16, or expired more than 15 years ago, you’ll need to apply for a ‘new’ passport using form DS-11. Renewing an adult passport is generally simpler, requiring form DS-82, especially if your current one is still valid or expired recently. Understanding this distinction early on saves you significant time and ensures you’re on the correct application path from the start. This initial clarity is key to a hassle-free journey towards international adventure.

Next up, it’s time to assemble your critical personal documents. You’ll need proof of U.S. citizenship, which could be your original birth certificate (with a raised seal), a previous, undamaged passport, or a naturalization certificate. Don’t forget a clear photocopy of both sides for all these. For proof of identity, grab your valid Michigan driver’s license or state ID. Again, a photocopy of both sides is essential. If you were born in Washtenaw County and need a certified birth certificate copy, head to the Washtenaw County Clerk’s office at 200 N Main St in Ann Arbor; they can usually help you procure one quite efficiently. Having these items organized beforehand truly streamlines the entire process.

Your passport photo needs to meet specific, strict guidelines – no selfies allowed! It must be recent (taken within the last six months), in color, 2×2 inches, with a white or off-white background, and show a neutral facial expression (no big smiles!) with both eyes open. Absolutely no glasses are permitted anymore, so ditch them for the shot. In Ann Arbor, numerous places can help you with this, including most CVS and Walgreens pharmacies (like the one on Washtenaw Ave or Plymouth Rd), or The UPS Store locations (such as the one on Stadium Blvd or Jackson Rd). They’re accustomed to the requirements, ensuring your photo passes muster the first time.

It’s time to tackle the actual application form! Head over to the official U.S. Department of State website (travel.state.gov) to complete either the DS-11 (for new applicants) or DS-82 (for renewals) form online. Filling it out digitally helps avoid common errors and ensures legibility. Print it single-sided. Here’s the crucial part for DS-11 applicants: DO NOT sign the form until you are in front of a passport acceptance agent. For DS-82 renewals, you’ll sign it before mailing. Double-check all your entries, especially dates and names, to prevent any delays in processing. Accuracy on this document is non-negotiable for a smooth application.

Now for the grand finale: submitting your application! For DS-11 applications, you must do this in person at a passport acceptance facility. Ann Arbor offers excellent options: the Main Post Office at 2075 W Stadium Blvd, or the Washtenaw County Clerk’s Office at 200 N Main St. Call ahead to confirm their operating hours and if appointments are necessary. Bring *all* your original documents, photocopies, your unsigned DS-11 form, and your passport photo. You’ll also need two separate payment methods: one check or money order payable to the ‘U.S. Department of State’ for the application fee, and a separate payment (often cash or credit) for the acceptance facility’s execution fee. The acceptance agent will witness your signature and mail everything off.

After submitting, it’s time for the waiting game. Processing times can vary significantly depending on whether you opted for routine or expedited service, and current demand. You can track your application’s status online by visiting travel.state.gov/status. You’ll typically need your last name, date of birth, and the last four digits of your Social Security Number to check its progress. Keep an eye on your mailbox for both your new passport and, separately, the return of your original supporting documents. If your travel plans are tight, consider signing up for email updates. Patience is a virtue here, but staying informed reduces any anxiety about when your crucial travel document will arrive.