Before gathering anything, clarify your situation. Are you a first-time applicant, renewing an expired passport, or perhaps getting one for a minor? This distinction is crucial as it dictates which form to use and what proof you’ll need. New applicants (including children under 16, or if your last passport was issued over 15 years ago) will tackle the DS-11. Renewals, if you meet specific criteria like having an undamaged passport issued within the last 15 years, usually involve the DS-82. Take a moment on the U.S. Department of State website to confirm your exact scenario; it’s the foundational step for a hassle-free journey to your new travel document.

Now for the paper chase! For citizenship, you’ll generally need your original birth certificate (with a raised seal), a previous, undamaged U.S. passport, or a Certificate of Naturalization. When proving your identity, a current, valid driver’s license from Maryland or another state works perfectly. Don’t forget your social security number, too. If you’re renewing, your old passport is typically your primary proof. Remember, you’ll need both the original documents and photocopies of the front and back of your ID and citizenship evidence. This ensures the acceptance facility has everything they need to verify your identity and eligibility without delays.

It’s time to complete the actual application form. You can fill out the DS-11 (for new applications) or DS-82 (for renewals) online, then print it, or print a blank one and fill it out by hand. Accuracy is key here; double-check every field for typos. Do NOT sign the DS-11 form until you are in front of a Passport Acceptance Agent at an authorized facility in Hagerstown – they must witness your signature. If renewing with a DS-82, you can sign it before sending it in. Having a neatly completed form prevents awkward corrections or, worse, rejection at your appointment.

Your passport photo has specific requirements: 2×2 inches, color, plain white or off-white background, no glasses, no hats (unless for religious reasons), and a neutral facial expression or a slight, natural smile. Don’t try to take this yourself unless you’re confident you meet every guideline; errors will delay your application. Fortunately, many places in Hagerstown can help. Local spots like CVS, Walgreens, Rite Aid, and even AAA (if you’re a member) offer passport photo services that ensure your picture meets all the necessary federal criteria, saving you a potential headache down the line.

This is where all your hard work comes together. For new passports (DS-11), you must apply in person. The Hagerstown Post Office on West Washington Street and the Washington County Clerk of Circuit Court are common acceptance facilities. It’s highly recommended to call ahead or check their websites for specific hours, appointment requirements, and any fees they might charge beyond the government fees. Bring all your original documents, the completed (unsigned!) DS-11 form, your passport photo, and payment. The agent will review everything, witness your signature, and seal your documents for submission.

At the acceptance facility, you’ll pay the required fees. There’s a government application fee (payable to the U.S. Department of State) and an execution fee (payable to the acceptance facility). Some facilities only accept checks or money orders for the government fee, so be prepared. You can opt for expedited processing if you’re in a hurry, which comes with an extra cost. Once everything is submitted, you’ll receive a tracking number. Keep an eye on the U.S. Department of State’s passport status tracker online. Standard processing can take several weeks, but knowing it’s on its way will make planning your next adventure even more exciting!