Your journey begins by figuring out if you’re applying for a brand-new passport or simply refreshing an old one. If this is your very first U.S. passport, if your previous one was issued before you turned 16, or if it’s been lost or significantly damaged, you’ll be completing the DS-11 form. This requires an in-person appointment. However, if you’re just renewing a passport that’s less than 15 years old, was issued when you were 16 or older, and is still in good condition, you’ll use the DS-82 form and can typically mail it in. Double-check your specific situation on the U.S. Department of State website to ensure you’re on the correct path from the start.

This is where you’ll gather all your crucial identification and proof of U.S. citizenship. For a new passport (DS-11), you’ll need an original proof of citizenship, such as your birth certificate (the long-form, government-issued one with a raised seal, not a hospital one!) or a previous expired passport. You’ll also need a valid government-issued photo ID, like your Kentucky driver’s license or state ID. Don’t forget to make a photocopy (front and back) of both your proof of citizenship and your photo ID. For renewals (DS-82), your previous passport is usually enough. Always bring the originals; the acceptance agent will review them.

Whether it’s the DS-11 for new applicants or the DS-82 for renewals, you’ll want to access the forms directly from the U.S. Department of State’s website (travel.state.gov). It’s highly recommended to use their online form filler, which helps prevent errors and ensures all necessary fields are completed. Print the form single-sided, legibly, and in black ink. For new applicants filling out the DS-11, **do not sign the form until you are instructed to do so by the passport acceptance agent** during your appointment. Signing it beforehand will invalidate your application and delay the process. Review every section twice to avoid common mistakes.

Your passport photo has very specific requirements: it must be recent (taken within the last six months), in color, 2×2 inches in size, with a plain white or off-white background. You need to maintain a neutral facial expression or a slight, natural smile, with both eyes open. No glasses, hats, or anything that obstructs your face are permitted. In Richmond, several convenient locations can take compliant passport photos. Check out your local CVS Pharmacy (like the one on Big Hill Avenue), Walgreens (on the Eastern Bypass), or The UPS Store (on E Main St.) for quick and professional service that meets all the strict federal guidelines.

With your forms filled, documents ready, and photos in hand, it’s time for the final submission. If you’re applying for a new passport (DS-11), you’ll need an appointment at an official passport acceptance facility. The Richmond Post Office, located at 215 S Second St, serves as a primary acceptance facility for new applications in the area. Call ahead or check their website for current hours and to schedule an appointment. Bring all your original documents, photocopies, your unsigned DS-11 form, your passport photo, and your payment. You’ll need two separate payments: one for the passport fee (check or money order only) and one for the execution fee (which can often be paid by credit card, check, or money order to the facility itself).

Once your application is submitted, all that’s left is to patiently await your new passport! Processing times can vary significantly depending on the volume of applications and whether you chose standard or expedited service. You can track the status of your application online using the U.S. Department of State’s passport status tracker with your last name, date of birth, and application locator number. Standard processing typically takes several weeks, but during peak travel seasons, it can be longer. If you have urgent travel plans, consider paying extra for expedited service and express shipping. Keep an eye on your mailbox for your new passport and any returned original documents.