Before gathering anything, figure out if you’re a first-timer, bringing along a minor, or simply refreshing an old travel buddy. If this is your very first U.S. passport, or if your previous one was issued when you were under 16, you’ll need to use Form DS-11. Renewing an adult passport issued within the last 15 years? Lucky you, you’ll generally use the simpler Form DS-82 and might even be able to mail it in. Knowing your category upfront directs all subsequent actions, from required documents to where you’ll submit everything. This initial clarification is key to avoiding wasted effort.

Time to play detective and unearth some vital papers! You’ll need proof of U.S. citizenship – typically your original birth certificate (not a copy!) or a previous, undamaged passport. If you were born in Illinois and can’t locate your birth certificate, the Macon County Clerk’s office at 201 S. Water St. Suite 402 is your go-to for obtaining a certified copy. Additionally, you’ll need a valid, government-issued photo ID like your Illinois driver’s license. Don’t forget copies of both your citizenship evidence and ID, front and back, as these will be submitted with your application.

Your passport photo isn’t just any selfie; it has specific rules: a recent, color photo, taken within the last six months, against a plain white or off-white background. No glasses, no hats (unless for religious reasons), and a neutral facial expression or a slight, natural smile. You’ll need two identical photos. Luckily, many places right here in Decatur can help. Pop into Walgreens, CVS, or the UPS Store on N. Prospect Dr.; they offer quick, compliant passport photo services. This step ensures your face meets the government’s precise requirements for international travel documents.

Now for the actual application form. Head over to the Department of State’s website (travel.state.gov) to find and fill out either the DS-11 or DS-82 form digitally. While you can print a blank one, filling it online helps prevent errors and ensures proper formatting. For the DS-11, *do not sign it* until you are in front of a passport acceptance agent; they need to witness your signature. Be meticulous with every detail, from your full legal name to your social security number. Any mistakes could significantly delay your passport’s processing time, so double-check everything carefully.

For first-time applicants or those applying for minors (using Form DS-11), you *must* submit your materials in person. The U.S. Post Office at 1205 E. Eldorado St. in Decatur serves as an official passport acceptance facility. Be sure to call ahead to schedule an appointment and confirm their operating hours for passport services. Bring all your original documents, your completed (unsigned DS-11) form, photos, and copies. For renewals via Form DS-82, you’ll typically mail your application, old passport, photos, and payment directly to the address specified on the form.

The final stage involves payment and anticipation! There are two main fees: the application fee (paid directly to the U.S. Department of State, usually by check or money order) and the execution fee (paid to the acceptance facility, often by check, money order, or credit card). Check the travel.state.gov website for current fee schedules. Once submitted, you can track your application’s status online using the locator number provided. Standard processing can take several weeks, so plan ahead. You’ll receive your new passport and returned original documents in separate mailings.