Your first task is to determine if you’re applying for a brand-new passport (DS-11 form) or simply renewing an existing one (DS-82 form). Generally, if your most recent passport was issued less than 15 years ago, you were 16 or older at the time, and it’s still undamaged, you can likely renew by mail. However, if you’re a first-time applicant, renewing a child’s passport, your old passport is lost/stolen, or it was issued more than 15 years ago, you’ll need to apply in person. This crucial initial distinction dictates which forms and documents you’ll need for the rest of the process, so take a moment to confirm your scenario.

Before you head out, collect all necessary supporting materials. You’ll need proof of U.S. citizenship, such as your original birth certificate (not a copy!), a previous undamaged passport, or a Certificate of Naturalization. Additionally, bring along a valid government-issued photo ID, like your Iowa driver’s license, and a photocopy of the front and back of that ID. Remember, for the DS-11 form, you must present original documents. If you need a certified copy of your birth certificate, the Johnson County Recorder’s Office at 913 S Dubuque St, Iowa City, IA, is your local resource. They can often provide certified copies for a fee.

Once you know your application type, proceed to the U.S. Department of State website (travel.state.gov) to complete the appropriate form: DS-11 for first-time applicants or DS-82 for renewals. While you can print and handwrite it, filling it out online and then printing it often ensures neatness and reduces errors. For the DS-11, *do not sign the form* until you are in front of a Passport Acceptance Agent. They must witness your signature. Double-check every field for accuracy, as mistakes can cause significant delays in processing your application. Ensure all information matches your supporting documents precisely.

Your passport photo must meet strict federal guidelines: it needs to be recent (taken within the last six months), in color, 2×2 inches, with a white or off-white background, and your expression should be neutral with no glasses. Many local establishments in Iowa City can help you get this just right. The UPS Store, with locations like 201 S Clinton St, is a reliable option known for providing compliant passport photos quickly. You can also find services at local pharmacies like CVS or Walgreens around town. Always specify it’s for a U.S. passport to ensure they adhere to all the specific requirements.

For first-time applicants (DS-11), you must apply in person at an authorized Passport Acceptance Facility. In Iowa City, your primary options are usually local post offices. The Iowa City Post Office at 1650 S 1st Ave, or the Coralville Post Office at 1001 5th St (just a short drive away), are common choices. *Always call ahead* to schedule an appointment, as walk-ins are rarely accepted, especially during peak travel seasons. Bring all your gathered documents, the completed form (unsigned DS-11!), your photo, and two separate payments: one check or money order payable to the U.S. Department of State for the application fee, and another payment (usually check or money order) for the acceptance facility execution fee.

After submitting your application, you’ll typically receive a tracking number or confirmation. You can monitor the status of your application online at travel.state.gov using this information. Processing times vary based on the service type (routine or expedited), so keep an eye on the Department of State’s current estimates. Your new passport and your original supporting documents will arrive in separate mailings, sometimes weeks apart. Be patient, but also regularly check your mailbox. If you encounter unexpected delays or issues, the online tracking system will often provide contact information or next steps for inquiries.