Before gathering anything, determine if you’re applying for a brand-new passport (Form DS-11) or renewing an existing one (Form DS-82). This distinction is critical as it dictates the forms and documents you’ll need. New applicants, and anyone under 16, always require the DS-11 form and an in-person appearance. If your previous passport was issued less than 15 years ago, you were at least 16 when it was issued, and it’s still in good condition, you’re likely eligible for a DS-82 mail-in renewal. Double-check your specific situation on the U.S. Department of State website to ensure you’re on the correct path right from the start.

Gathering the right documents is paramount. For a new passport, you’ll need proof of U.S. citizenship, like your original birth certificate (with a raised seal) or a previous, undamaged passport. You’ll also need valid government-issued identification, such as your Florida driver’s license. Don’t forget photocopies – front and back – of both your citizenship document and your ID. While Sarasota County Public Libraries can help with notarizations for other needs, passport applications require specific original documents for verification. Keep everything organized, as any missing item can cause significant delays in your application process.

Now it’s time to get down to the form itself. Visit the U.S. Department of State website to locate either Form DS-11 (for new applicants) or DS-82 (for renewals). It’s generally recommended to fill out the form online and print it, as this often helps prevent errors and ensures legibility. If you’re completing a DS-11 for a new passport, remember a crucial rule: *do not sign* the form until you are in front of a passport acceptance agent. For DS-82 renewals, you can sign and prepare the form for mailing directly, often avoiding an in-person visit.

Your passport photo must meet strict guidelines: a 2×2 inch color photo, taken within the last six months, against a plain white or off-white background. No glasses, no hats (unless for religious reasons), and maintain a neutral facial expression with both eyes open. Luckily, numerous spots around Sarasota can help you get this done correctly. Most CVS and Walgreens pharmacies offer passport photo services, as do AAA offices for their members. Some local photography studios also provide this specific service, ensuring your photo complies with all federal regulations and won’t delay your application.

For new passport applications or those for minors, an in-person appearance at an acceptance facility is mandatory. In Sarasota, you have several options. The Sarasota Main Post Office on Ringling Blvd, the North Port Post Office, and the Venice Post Office are common acceptance facilities. You might also find services at the Sarasota County Clerk of the Circuit Court and County Comptroller office, so check their website for current availability and appointment requirements. It’s wise to schedule your appointment well in advance, especially during peak travel periods, as slots can fill up quickly. Bring all your original documents, copies, photo, and payment methods.

Once your acceptance agent has reviewed all your materials and witnessed your signature (for DS-11), they will seal your application and mail it to the National Passport Processing Center. For DS-82 renewals, you’ll mail your completed form directly. Remember, separate payments are often required: the application fee to the ‘U.S. Department of State’ and an execution fee to the acceptance facility. After your application is submitted, you can track its status online via the U.S. Department of State website using your last name and date of birth. Be aware of current processing times, and consider expedited service if you have urgent travel plans.