Your first task is to determine whether you’re applying for a brand-new passport or simply renewing an existing one. If you’ve never had a U.S. passport before, or if your previous one was issued when you were under 16, or if it expired more than 15 years ago, you’ll need to apply for a *new* passport using Form DS-11. For most others whose passports are less than 15 years old and you were 16 or older when it was issued, you’ll use Form DS-82 for a *renewal*. This crucial distinction dictates which forms and documents you’ll need, and even how you submit your application. Don’t worry, even if you’re a Pensacola native whose last passport photo was taken at the old Cordova Mall, we’ll get you sorted!

Next up, it’s time to play detective and round up your essential identity documents. For a new passport (DS-11), you’ll absolutely need proof of U.S. citizenship, like your original birth certificate (not a copy!) or a previous, undamaged passport. You’ll also need a valid government-issued ID, usually your Florida driver’s license. If your birth certificate is nowhere to be found, contact the Escambia County Clerk of Court for certified copies of local records. For renewals (DS-82), your expired or expiring passport typically serves as both proof of citizenship and ID. Make sure all documents are in good condition and match your current legal name.

With your documents in hand, it’s time to fill out the appropriate form: DS-11 for new applications or DS-82 for renewals. You can complete these forms online at the State Department’s website and then print them, or pick up a physical copy at an acceptance facility in Pensacola. When filling it out, pay meticulous attention to detail. Any errors or omissions can cause significant delays. Don’t sign the DS-11 form until you are instructed to do so by an acceptance agent. For DS-82 renewals, you can sign it before mailing. Accuracy here saves you a return trip battling Pensacola traffic!

Your passport photo isn’t just any selfie; it has specific requirements. It must be a recent (taken within the last six months), color photo, 2×2 inches in size, with a plain white or off-white background. No glasses, no hats (unless for religious purposes, with a signed statement), and a neutral facial expression or a slight, natural smile. Don’t try to take this yourself unless you’re a pro! Luckily, Pensacola offers several convenient spots for this: most CVS and Walgreens pharmacies, the AAA office, and even some local print shops like The UPS Store. Ensure they know it’s for a U.S. passport to get the dimensions and background correct.

This step is where new and renewal applications diverge. If you’re using Form DS-11 for a *new* passport, you *must* submit it in person. Pensacola has several passport acceptance facilities, mainly U.S. Post Offices. Great local options include the Post Office at 101 N Palafox St in Downtown Pensacola, or the facility at 4323 W Fairfield Dr. Be sure to call ahead or check online for their passport service hours, as these can vary. For DS-82 *renewals*, you’ll mail your completed form, old passport, and photo directly to the address listed on the form. Either way, make sure everything is securely packaged!

The final administrative hurdle is paying the required fees. Passport fees consist of an application fee and, for in-person submissions, an execution fee. Check the State Department’s website for the most current fee schedule, as it can change. For in-person applications, you’ll typically pay the execution fee to the acceptance facility and the application fee to the U.S. Department of State (usually by check or money order). Once submitted, processing times can vary significantly, especially during peak travel seasons or if you selected standard service. You can track your application status online, so keep an eye out for that shiny new passport arriving in your Pensacola mailbox!