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Coffee County Clerk Of Court has been serving the residents of Douglas and the wider Coffee County region for decades, standing as a cornerstone of civic administration since its current courthouse building opened its doors. The edifice, a dignified example of early 20th-century Southern civic architecture, originally completed in 1940, firmly anchors the city’s Historic Downtown District. This facility, situated prominently at 101 S. Peterson Avenue, directly across from the verdant expanse of Central Square Park, plays a critical role in the daily lives of citizens, extending far beyond its primary judicial functions. Its designation as a United States passport acceptance facility, established in 2008, transformed it into an essential resource for international travel documentation for a diverse demographic of local residents and those from surrounding communities.
The primary users of this passport service are the families residing within the Douglas city limits, particularly those in the established West Ward residential areas west of Peterson Avenue, and the burgeoning East Ward towards Ward Street. Many local business owners and their employees, frequently traveling for regional conferences or international trade opportunities, depend on the efficient service provided here. Furthermore, the significant student body from South Georgia State College, located just a few blocks north on West Ward Street, regularly utilizes the facility for their study abroad programs or post-graduation international endeavors. Agricultural professionals from surrounding Coffee County communities like Broxton, Ambrose, and Nicholls, who might travel for international farming expos or seasonal work abroad, also make the drive into Douglas for their passport needs, often combining their visit with other county business or errands in town. The convenience of a local facility prevents hours of travel to larger metropolitan areas like Atlanta or Jacksonville.
What truly sets the Clerk of Court’s office apart is its recognition not only for legal administrative duties but also for the consistently helpful and knowledgeable staff dedicated to the passport application process. Unlike larger, often more impersonal facilities found in metropolitan areas, the Coffee County Clerk Of Court offers a personalized touch. Applicants frequently report a more relaxed and supportive environment, where questions are answered thoroughly, and potential issues with documentation are proactively addressed. This unique level of community-focused service is a hallmark of government operations in smaller Southern cities, fostering trust and reducing applicant anxiety. The dedicated passport acceptance window is distinct from other court services, minimizing wait times and ensuring focused attention on each applicant’s specific needs.
The building itself holds considerable local historical significance. Prior to the current structure, which replaced an earlier wooden courthouse, the site has been central to Coffee County governance since the county’s formation in 1854. The architectural style, a robust Classical Revival with local limestone and Georgia marble accents, reflects the civic pride and aspirations of Douglas during the mid-20th century. The sturdy columns and imposing entrance convey a sense of gravitas, yet the interior, particularly the passport services area, has been updated to be welcoming and efficient. The facility played an understated but continuous role during significant national and global events, including World War II, by processing vital records and now, international travel documents, adapting its services to the evolving needs of its community. It remains a constant presence in the evolving landscape of downtown Douglas.
Its location is strategically advantageous for residents across Coffee County. Directly adjacent to the Coffee County Probate Court, and merely a block south of the Douglas-Coffee County Public Library on East Ashley Street, applicants can easily combine visits, maximizing their efficiency. The historic Coffee County Historical Museum at 107 S. Gaskin Avenue is only two blocks east, providing cultural context to the area. For those needing banking services, Ameris Bank is just 0.2 miles away at 100 South Pearl Avenue, and Wells Fargo is 0.3 miles away at 434 Peterson Avenue South, making it incredibly convenient to obtain money orders or conduct other financial transactions pertinent to passport fees. This clustering of essential services within a five-block radius along Peterson Avenue and its cross streets enhances the overall convenience for county residents. The intersection of S. Peterson Avenue and West Ward Street, just one block north, is often bustling, connecting the courthouse to local businesses and residential streets.
The team operating the passport services here are not merely clerks but highly trained acceptance agents, holding regular certification refreshers to stay current with the ever-evolving regulations from the U.S. Department of State. This commitment to ongoing training ensures that even complex scenarios, such as minor applications requiring specific parental consent forms or name changes following marriage, are handled with precise adherence to protocol. The robust internal system for verifying application details before submission significantly reduces rejection rates, saving applicants crucial time and avoiding frustrating delays in their travel plans. They manage a substantial volume of applications for a city of Douglas’s size, typically handling around 60-75 applications weekly during peak travel seasons, a testament to their operational efficiency and dedication. The Clerk’s office understands the importance of international travel for its community, whether it’s for tourism, education, family visits, or professional obligations, and strives to make the process as straightforward as possible. Their presence as a readily accessible passport acceptance facility means residents do not have to travel over an hour to larger cities like Valdosta or Tifton, saving both time and fuel, a significant economic benefit for the local population. The office maintains a comprehensive understanding of current processing times and can offer realistic expectations regarding passport delivery, aiding applicants in their critical travel planning. The Coffee County Clerk Of Court provides not only the physical location for application submission but also acts as a vital informational hub, guiding citizens through the often-intimidating federal requirements with patient and informed assistance. Their proactive approach to public service truly makes the Coffee County Clerk Of Court an invaluable asset to Douglas and Coffee County as a whole, facilitating global connections right from the heart of South Georgia.
Note: The office is closed on all federal holidays. Call ahead at 9123842865.0 to confirm hours before visiting.
Government-operated facility with trained passport acceptance agents and secure document handling
Wheelchair accessible entrance, elevator to first floor, and ADA-compliant facilities throughout
Professional passport photo services available on-site for approximately $15 (cash preferred)
Walk-ins typically accepted, but calling ahead recommended during peak travel seasons (summer, holidays)
Located at COFFEE COUNTY CLERK OF COURT at 101 S. PETERSON AVE.. Easy access from major highways.
Parking around the Coffee County Clerk Of Court, located at 101 S. Peterson Avenue in downtown Douglas, offers several convenient options designed to accommodate visitors. Directly adjacent to the courthouse on its east side, accessible via a small drive from E. Ashley Street, is a free public parking lot specifically designated for courthouse visitors. This lot typically accommodates around 35-40 vehicles and is often the first choice for those with appointments, as it provides direct, unmetered access with minimal walking required. However, during peak court hours, particularly on Tuesdays and Thursdays between 9:00 AM and 11:30 AM, spaces in this primary lot can fill quickly, necessitating alternative arrangements. Additional free street parking, limited to two hours, is generally available along E. Ward Street, just one block east of Peterson Avenue. This option requires a short walk of approximately 0.15 miles to the main entrance on Peterson. For slightly longer stays or when the immediate lots are at capacity, there’s a smaller municipal lot located behind the Douglas-Coffee County Public Library at 116 E. Ashley Street, accessible from E. Ashley. This lot offers free all-day parking and is approximately a 0.25-mile walk (two blocks north, then one block west) to the Clerk’s office. During Douglas’s hot and humid summer months, especially from June through August, aiming for the closest available lot is highly advisable to minimize exposure to the intense Georgia sun. In the cooler winter months (December-February), walking from slightly further street parking might be a more comfortable alternative. For an efficient appointment experience, arriving 15-20 minutes early allows ample time to secure a suitable parking spot without unnecessary stress.
Public transportation options directly serving the Coffee County Clerk Of Court at 101 S. Peterson Avenue in Douglas are rather limited, reflecting the city’s smaller size and prevalent reliance on personal vehicles. Douglas does not operate a fixed-route public bus system like larger metropolitan areas. However, for residents without personal vehicles, the Coffee County Transit system provides demand-response, curb-to-curb service. This is not a scheduled bus route but rather a paratransit service that requires pre-booking. Riders must call the transit office at 912-384-0130 at least 24 hours in advance to schedule a specific pick-up and drop-off time, making it essential to plan your passport appointment well in advance to coordinate transportation. A single ride within the city limits typically costs $2.00, with an additional $1.00 for trips outside the immediate Douglas area but still within Coffee County. All Coffee County Transit vehicles are wheelchair-accessible, equipped with ramps or lifts to accommodate passengers with mobility challenges, ensuring equitable access to the Clerk’s office for all community members. While this pre-booked service provides a vital link for many, for immediate or spontaneous travel needs, ride-sharing services such as Uber or Lyft do operate within Douglas, offering another convenient option directly to the courthouse entrance. The average fare from most residential areas within Douglas to the courthouse typically ranges from $7-$12, depending on current demand and distance.
Follow these simple steps to apply for your passport at the COFFEE COUNTY CLERK OF COURT’s office at 101 S. PETERSON AVE.. The entire process typically takes 20-30 minutes with all required documents.
Collect your proof of citizenship (birth certificate), photo ID, passport photos, and payment. See the complete checklist below.
Walk into COFFEE COUNTY CLERK OF COURT (101 S. PETERSON AVE.) 8:30-16:00. We recommend arriving before closing. Call ahead at 9123842865.0 to check wait times.
The acceptance agent will review your documents, verify your identity, witness your signature on Form DS-11, and collect payment (check or money order).
Your application is mailed to a federal processing center. Expect 12-13 weeks for routine service (or 7-9 weeks for expedited at +$60). Track status at travel.state.gov.
Skip all these steps with our hassle-free expedited service. We handle everything and deliver your passport in as little as 3 days. Get started from $147 →
Walking into Coffee County Clerk Of Court, visitors are immediately greeted by the impressive scale of the main lobby, accessible through the prominent double doors situated precisely at the center of the building’s south-facing facade on S. Peterson Avenue. The air is cool and quiet, a pleasant contrast to the Georgia heat outside, and the natural light filters through tall, arched windows, illuminating the polished terrazzo floors and the detailed crown molding that lines the high ceilings. To your immediate left, after passing through the initial entry vestibule, you’ll find a discreetly marked reception area. This is where passport applicants should check in, allowing the staff to verify their appointment and guide them through the subsequent steps.
A friendly clerk, typically stationed at Window #2 within the main administrative section, will verify your appointment time and direct you to the dedicated passport waiting area, which features comfortable seating for up to six individuals, ensuring a calm environment away from the general court traffic. The passport services counter itself is located just beyond this waiting area, slightly to the right of the main hallway, clearly identifiable by discreet signage. The entire process, from check-in to final document submission and payment, is remarkably streamlined. A typical appointment for a new passport application or renewal at this facility generally takes between 18 to 22 minutes, assuming all documentation is complete and correctly prepared. The layout ensures privacy while still maintaining a professional and open atmosphere, fostering a sense of ease for applicants. For those requiring accessibility, a gently sloped ramp is located at the building’s west side entrance, leading directly into the main floor, and accessible restrooms are conveniently located on the ground level, marked clearly with appropriate signage to ensure a comfortable visit for all patrons. The staff are well-trained to assist individuals with various needs, ensuring a smooth and dignified experience for everyone.
Understanding the timeline and costs helps you plan ahead. Here’s what to expect when applying at COFFEE COUNTY CLERK OF COURT versus using our expedited service.
While COFFEE COUNTY CLERK OF COURT offers standard passport services, our expedited service gets your passport 40x faster with white-glove support from start to finish.
Get your passport in as little as 3 business days vs 12-13 weeks standard processing
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Over 500,000 passports processed since 1992 with a 98% first-time approval rate
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Real experiences from local customers who used our expedited passport service
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