Vital Records & Certificates in Richmond, KentuckyMadison County Clerk’s Office

Richmond’s unique position as a university town creates diverse needs for vital certificates. EKU students require birth certificates for graduate school applications, internships, and post-graduation employment opportunities. Local families need these documents for school enrollment in Madison County schools, passport applications for international travel, and legal proceedings. Marriage certificates establish legal unions for university couples, while death certificates facilitate estate matters for longtime Richmond residents.

Richmond parents seeking birth certificates work directly with the Madison County Clerk’s Office at 321 North Madison Avenue, conveniently located near downtown’s historic district. Whether your child was born at Baptist Health Richmond, Pattie A. Clay Hospital, or the University Medical Center, obtaining certified copies is straightforward with proper documentation. The clerk’s staff understands the unique needs of university families, including those requiring expedited processing for out-of-state moves or international student documentation. EKU students frequently need birth certificates for graduate school applications, internships, or post-graduation employment. The office’s central location makes it easily accessible from campus housing, Lancaster Avenue apartments, and residential neighborhoods throughout Richmond’s expanding boundaries.

Couples planning weddings at the elegant Keen Johnson Ballroom, intimate ceremonies at White Hall mansion, or outdoor celebrations at Lake Reba obtain marriage licenses from Madison County Clerk’s Office. Richmond’s status as a college town creates unique opportunities, from EKU chapel weddings to receptions at Gibson Bay Golf Course. Kentucky requires no waiting period, making it convenient for couples from Eastern Kentucky University or those relocating to the Richmond-Berea area. The clerk’s office, just blocks from EKU’s campus, serves engaged couples throughout the academic year with efficient, friendly service that reflects true Kentucky hospitality.

Richmond families dealing with loss find compassionate assistance at the Madison County Clerk’s Office for death certificate processing. Whether loved ones passed at Baptist Health Richmond, Pattie A. Clay Hospital, or in hospice care, the clerk’s experienced staff handles these sensitive documents with care and efficiency. University families often need multiple copies for out-of-state insurance companies or federal benefits. Local funeral homes like Oldham, Roberts & Powell and Turpin Funeral Home frequently coordinate initial paperwork, streamlining the process during difficult times for Richmond area families.

Madison County Circuit Court handles divorce proceedings for Richmond residents, with final decrees available through the court clerk’s office. The courthouse’s proximity to EKU makes it accessible for university staff and faculty navigating family law matters. Richmond’s legal community includes attorneys experienced in Kentucky family law, often helping clients understand requirements before court appearances. Final divorce documents become essential for name changes, remarriage, or modifications to custody arrangements involving children in Richmond’s excellent school system.

The Madison County Clerk’s Office at 321 North Madison Avenue operates Monday through Friday, 8:00 AM to 4:30 PM, with convenient parking available on surrounding streets. Located just north of downtown Richmond and within walking distance of EKU’s campus, the office serves university students, faculty, and local families with equal efficiency. Payment options include cash, checks, and major credit cards. During EKU’s busy periods like graduation weekend or fall semester startup, call ahead to confirm processing times. The friendly staff provides guidance on Kentucky vital records laws and can answer questions about expedited services for time-sensitive situations.

The Madison County Clerk’s Office is located at 321 N Madison Ave in downtown Richmond. From EKU campus, head north on Lancaster Avenue, turn right on Main Street, then left on Madison Avenue. Free parking is available on nearby streets.