This initial step is crucial for setting your course correctly. Are you a first-time applicant, perhaps needing your very first travel document, or are you helping a minor get theirs? If so, you’ll be using form DS-11, which requires an in-person submission. On the flip side, if you’re an adult merely updating an expired (or soon-to-expire) passport that was issued within the last 15 years, you might qualify for a renewal by mail using form DS-82. Make sure you pinpoint your specific situation; this decision dictates the forms you’ll use and where you’ll need to go. Double-check your current passport’s expiration date and plan accordingly!

Now it’s time to play detective and gather your essential identity documentation. For new applicants, this typically means your original birth certificate (issued by the state, not the hospital) or your original naturalization certificate. These are your primary proofs of U.S. citizenship. You’ll also need a valid, government-issued photo ID, such as your Pennsylvania driver’s license or state ID card. Remember, you’ll need the *original* documents and a clear *photocopy* of both the front and back of your ID. Have all these in hand before proceeding; facilities in Philadelphia won’t accept incomplete sets, causing frustrating delays.

With your documents in order, next comes filling out the appropriate application form. If you’re applying for the first time or for a minor, head to the State Department’s website to locate and fill out the DS-11 form. It’s best to complete this online to ensure legibility and accuracy, then print it out. **Crucially, do NOT sign the DS-11 form until you are in front of a passport acceptance agent.** For renewals (DS-82), you can sign it yourself before mailing. Carefully review all sections to prevent delays; any errors could send your application back, prolonging your wait for that coveted booklet.

Your passport photo needs to meet strict federal guidelines, so don’t just use a casual selfie! It must be a recent (within the last six months), color photo, 2×2 inches in size, with a plain white or off-white background. No glasses, hats, or uniforms are allowed. Many pharmacies across Philadelphia, like CVS or Walgreens, offer passport photo services that are usually compliant. You can also find them at some UPS stores or AAA locations around the city. These services typically ensure your picture adheres to all requirements, saving you a potential headache down the line.

For new passport applications (DS-11), you absolutely must present everything in person to an authorized passport acceptance agent. Philadelphia boasts several convenient locations, often within post offices or public libraries. The William Penn Post Office at 30th Street Station, or the Parkway Central Library are popular options for securing an appointment. It’s highly recommended to schedule an appointment online beforehand, especially during peak travel seasons, to avoid long waits. Bring all your original documents, photocopies, your unsigned DS-11 form, and your compliant photo. The agent will witness your signature and seal your application for mailing.

The final step before waiting involves paying the necessary fees. There are two primary fees: the application fee, paid directly to the U.S. Department of State, and an execution fee (currently $35), paid to the acceptance facility for their service. Payment methods vary, but usually, checks or money orders are preferred for the State Department fee. Once your application is sealed and sent off, the waiting begins. Standard processing can take several weeks, but expedited services are available for an additional cost if you have an urgent trip. You can track your application’s status online after about 7-10 business days.