Before anything else, pinpoint what kind of passport applicant you are. Are you a first-timer needing a brand-new booklet? Perhaps you’re renewing an expired passport, or maybe you’re applying for your little one? This initial check is paramount because it dictates which application form you’ll use (DS-11 for new applicants and minors, DS-82 for renewals) and precisely what supporting documents you’ll need to assemble. A quick visit to the official U.S. Department of State website (travel.state.gov) is your best starting point. They provide comprehensive checklists and eligibility criteria. Don’t rely solely on hearsay; the official site has the most current guidelines, especially important for Key West residents planning far-flung escapes.

This step is all about authenticating your identity and U.S. citizenship. For a new adult passport, you’ll need your original birth certificate (the one with the raised seal!), or a Certificate of Naturalization. If you’re renewing, your old, undamaged passport is usually sufficient. Alongside your citizenship proof, a current, valid photo ID like your Florida driver’s license is essential. Make sure all your documents are current and reflect your legal name. If your name has changed since your birth certificate, bring original legal documentation, such as a marriage certificate or court order. In Key West, if your birth certificate is from a faraway state, plan ahead; ordering certified copies online often takes several weeks.

Once you’ve determined your application type, head to travel.state.gov to access the appropriate form, either DS-11 for first-time applicants and minors, or DS-82 for renewals. Fill it out meticulously online to avoid handwriting issues, then print it single-sided. Every box needs an answer, and accuracy is crucial to prevent delays. A common but critical mistake for DS-11 applicants is signing the form prematurely. *Do NOT sign the DS-11 until you are explicitly instructed to do so by a passport acceptance agent during your in-person appointment.* They must witness your signature. Double-check all details, particularly unique Key West addresses or family names, as even minor discrepancies can cause a hiccup in your application process.

Your passport photo isn’t just a snapshot; it’s a very specific piece of identification. It must be 2×2 inches, taken within the last six months, in color, with a plain white or off-white background. No hats, no glasses (unless medically necessary with a doctor’s note), and a neutral facial expression with both eyes open. Resist the urge to DIY this unless you’re a professional photographer with the right equipment and lighting. Most delays due to photos are because they don’t meet these stringent requirements. In Key West, you have convenient options: both the CVS Pharmacy on North Roosevelt Blvd (near Searstown) and the one on Truman Avenue typically offer passport photo services. Their staff are usually familiar with the exact specifications, ensuring your picture is approved the first time around.

This part involves two separate fees. First, there’s the application fee, which goes directly to the U.S. Department of State. This payment must typically be in the form of a personal check or money order. Second, if you’re applying in person (which is required for DS-11), there’s an execution fee paid to the acceptance facility itself. This fee might be payable by cash, credit card, or check, depending on the facility. Always confirm the current fee schedule on travel.state.gov before you go, as costs can change. If you need your passport expedited for urgent travel, be prepared for additional charges. Ensure your checks or money orders are correctly filled out, especially the payee, to avoid processing snags.

For first-time applicants and anyone using the DS-11 form, an in-person visit to a designated passport acceptance facility is mandatory. You’ll bring your completed unsigned DS-11 form, proof of citizenship, valid ID, passport photo, and your payment. An agent will review everything, witness your signature, and seal your documents. For renewals using the DS-82 form, you can simply mail your application packet directly to the address provided on the form. In Key West, your primary option for in-person submission is usually the *United States Post Office located at 400 Whitehead Street*. It’s highly recommended to call them beforehand at (305) 296-2580 to confirm their specific passport acceptance hours and if an appointment is needed, as availability can vary.