Rwanda - Business visa - Service: Visa Requirements

Single Entry

1Required Documents

  • Completed Rwanda Visa Application Completed Rwanda Visa Application
    Completed Rwanda Visa Application

    Download, fully complete, print, and sign one copy of the Rwanda visa application form. 

    PLEASE NOTE: the application form is attached as a sample as well.

  • Valid Passport Valid Passport
    Valid Passport

    Provide your SIGNED passport. Your passport must be signed on the appropriate line. (For US citizens the line is located on the page following your information page). The passport must be valid with an expiration date greater than six (6) months from the date of entry for the visa you are applying for. Passport must have sufficient blank pages (at least 2 pages) for any visa stamps. These pages must say VISAS at the top of the page.  

    If your passport does not meet the requirements, we can assist with renewing a US Passport or obtain a new US Passport from us prior to obtaining the visa.

    (Important Note:  Keep a copy of your passport biographical information page for your records)

  • Passport-type photograph Passport-type photograph
    Passport-type photograph

    You must provide a passport photo. This passport photo must match the requirements of a standard US passport photo. They must be taken at an official passport photo provider (pharmacy, Costco, post office).  You can upload a digitial photo here for us to process.

    Photo Requirements:

    - Your head must face the camera directly with full face in view.

    - You must have a neutral facial expression or a natural smile, with both eyes open.

    - Taken in clothing normally worn on a daily basis

    - Taken in the last 6 months

    - Use a plain white or off-white background

  • Proof of residency Proof of residency
    Proof of residency

    Copy of driver's license or state issued ID, or ORIGINAL major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address. The address must not contain a PO Box. Address MUST match home address in your applicant profile.

  • Itinerary Itinerary
    Itinerary

    Copy of computer generated round trip tickets or travel itinerary showing round trip travel entering Rwanda and exiting Rwanda.  Preferably, the proof of departure documents should show your departure from the United States to Rwanda and back.  Additionally, the Applicant's name must be on the travel document.  

  • Proof of accommodation Proof of accommodation
    Proof of accommodation

    A copy of hotel reservations or other lodgings for the duration of the trip. The applicant's name must be on the reservation.

  • Cover Letter Cover Letter
    Cover Letter

    A letter from the applicant introducing themselves, explaining the purpose and duration of their stay.

  • Yellow fever Yellow fever
    Yellow fever

    Inoculation is recommended but not mandatory, and is required only if applicant had previously traveled to areas/ countries infected by yellow fever.

  • Business Support Letter Business Support Letter
    Business Support Letter

    A business letter of responsibility from your employer/sponsor in the United States.

    The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Rwanda", and signed by a senior manager. The business letter must adhere to the following guidelines:

    • Briefly introduce the applicant (please specify employment status/position held in the company by applicant).
    • State the nature of the business to be conducted (ie. business meetings, contract negotiations, etc.).
    • Specify the Type and desired Validity of the visa (ie. a one year multiple entry business visa).
    • Guarantee of sufficient funds for travel.
    • A closing signature by the manager (someone other than the applicant).

    Click here for a sample letter template.

  • Business Invitation Letter Business Invitation Letter
    Business Invitation Letter

    An invitation letter from the recognized business organization or a local sponsor from Rwanda. The letter should be printed on company letterhead stationery, addressed to "The Consulate of Rwanda, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines:
    Briefly introduce the applicant (please specify employment status/position held in the company by applicant).
    State the nature of the business to be conducted (ie. business meetings, contract negotiations, etc.) and the names and addresses of companies to be contacted in the destination country.
    Specify the Type and desired Validity of the visa (ie. a one year multiple entry business visa).

2Consular and Service Fees

# Detail Fee
1 Consulate Fee $35
2 Service Fee $209.00

3Ship Documents

1.) Place the above mentioned documents in a FedEx Letter.

2.) Send the FedEx Letter to us at :

Passports and Visas.com
Attn: Processing

8400 EAST CRESCENT PARKWAY, Suite 600
Greenwood Village, Colorado 80111

The expected processing time for this visa application is 14 business days.

Please note that processing times, fees, and requirements are based on government rules and are subject to change without notice.

1Gather Documentation for a Rwanda Visa

Checkbox

. Completed Rwanda Visa Application

Download, fully complete, print, and sign one copy of the Rwanda visa application form. 

PLEASE NOTE: the application form is attached as a sample as well.

Checkbox

. Valid Passport

Provide your SIGNED passport. Your passport must be signed on the appropriate line. (For US citizens the line is located on the page following your information page). The passport must be valid with an expiration date greater than six (6) months from the date of entry for the visa you are applying for. Passport must have sufficient blank pages (at least 2 pages) for any visa stamps. These pages must say VISAS at the top of the page.  

If your passport does not meet the requirements, we can assist with renewing a US Passport or obtain a new US Passport from us prior to obtaining the visa.

(Important Note:  Keep a copy of your passport biographical information page for your records)

Checkbox

. Passport-type photograph

You must provide a passport photo. This passport photo must match the requirements of a standard US passport photo. They must be taken at an official passport photo provider (pharmacy, Costco, post office).  You can upload a digitial photo here for us to process.

Photo Requirements:

- Your head must face the camera directly with full face in view.

- You must have a neutral facial expression or a natural smile, with both eyes open.

- Taken in clothing normally worn on a daily basis

- Taken in the last 6 months

- Use a plain white or off-white background

Checkbox

. Proof of residency

Copy of driver's license or state issued ID, or ORIGINAL major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address. The address must not contain a PO Box. Address MUST match home address in your applicant profile.

Checkbox

. Itinerary

Copy of computer generated round trip tickets or travel itinerary showing round trip travel entering Rwanda and exiting Rwanda.  Preferably, the proof of departure documents should show your departure from the United States to Rwanda and back.  Additionally, the Applicant's name must be on the travel document.  

Checkbox

. Proof of accommodation

A copy of hotel reservations or other lodgings for the duration of the trip. The applicant's name must be on the reservation.

Checkbox

. Cover Letter

A letter from the applicant introducing themselves, explaining the purpose and duration of their stay.

Checkbox

. Yellow fever

Inoculation is recommended but not mandatory, and is required only if applicant had previously traveled to areas/ countries infected by yellow fever.

Checkbox

. Business Support Letter

A business letter of responsibility from your employer/sponsor in the United States.

The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Rwanda", and signed by a senior manager. The business letter must adhere to the following guidelines:

  • Briefly introduce the applicant (please specify employment status/position held in the company by applicant).
  • State the nature of the business to be conducted (ie. business meetings, contract negotiations, etc.).
  • Specify the Type and desired Validity of the visa (ie. a one year multiple entry business visa).
  • Guarantee of sufficient funds for travel.
  • A closing signature by the manager (someone other than the applicant).

Click here for a sample letter template.

Checkbox

. Business Invitation Letter

An invitation letter from the recognized business organization or a local sponsor from Rwanda. The letter should be printed on company letterhead stationery, addressed to "The Consulate of Rwanda, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines:
Briefly introduce the applicant (please specify employment status/position held in the company by applicant).
State the nature of the business to be conducted (ie. business meetings, contract negotiations, etc.) and the names and addresses of companies to be contacted in the destination country.
Specify the Type and desired Validity of the visa (ie. a one year multiple entry business visa).

2Consular and Service Fees

Checkbox

2.1 Consular and Service Fees

Rwanda visa fees are as below :

# Detail Fee
1 Consulate Fee $35
2 Service Fee $209.00

3Ship your Application to Passports and Visas.com

Checkbox

3.1 Place the above documents in an Overnight Envelope

Enclose the documents from Section 1 (Gather Documents for your Rwanda  Visa) and a print out of your order confirmation in an Overnight Envelope (Fedex, UPS, etc).

Checkbox

3.2 Send the Application Materials to Us

Please Note: If you paid for an inbound shipping service your account manager will contact you to provide a FedEx shipping label via email to send us your completed application. 

Send the Overnight Envelope (Fedex, UPS, etc) to us at :

Passports and Visas.com
Attn: Processing

8400 EAST CRESCENT PARKWAY, Suite 600
Greenwood Village, Colorado 80111