Sample Business Letter

Corporate Business letters should contain the following information:

  • The letter should be written on company letterhead
  • The name of the document applicant sponsored or employed by the company or organization
  • The country to be visited
  • The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
  • A closing signature (someone other than the applicant)
 
For Passport :
<<Your Company Letterhead>>
To : Passport Agency
<<DATE>>

Dear Sirs/Madam:

This letter is to inform you that our employee, <<Your Name>>, <<Your Title>>, will be traveling on <<Travel Date>> to <<Country to be visited>> on company business to see <<Host>> to <<Reason for Visit>> for <<Number of Days of Visit>>.

Thank you for your assistance in expediting his passport application.

Sincerely,

<<Authorized Signer other than you>>
<<Title>>
<<Phone Number>>

For Visa :

<<Your Company Letterhead>>

<<DATE>>

Consulate of <<Country to be visited>>

Dear Sirs/Madam:

This letter is to inform you that our employee, <<Your Name>>, will be traveling on <<Date of Entry>> to <<Country to be visited>> leaving <<Date of Exit>> to <<Purpose of visit>>. <<Company Name>> guarantees expenses and return airfare to the United States for this trip.  Thank you for your assistance in granting this <<Type of Visa>> visa.

Sincerely,

<<Authorized Signer other than you>>

<<Title>>

<<Phone Number>>

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